Leslie R. Otero

**** ***** *** *****, ***. ***, Palm Harbor FL 34684

860-***-**** ac78tt@r.postjobfree.com

Objective: To obtain an optimum position where my skills will be utilized and where I can grow as an asset to your organization.

Work Experience:

August 2017 – Present

AutoNation, Inc. Clearwater FL

Executive Assistant to the Eastern Region President Duties included but were not limited to:

TRAVEL – Concur platform/Travel Inc.

Air, hotel, rental cars

Travel Expense Reports

Off-site meeting room reservations and

catering if needed

Dinner reservations for out of town dinner

meetings

Setting up interviews for candidates either

while President is traveling or arranging

travel for the candidate to meet with

President in office.

Set up weekly/monthly meetings for

President on Outlook/Skype

Print/bind weekly/monthly/quarterly sales

reports for President

Assist the VP of Human Resources, VP of

Finance and VP of Customer Care with any

office work, expense reports, travel

arrangements, etc.

Assist the Region Facilities Manager with

any office work, FedEx, notarizing

paperwork, etc.

Assist Recruiter in HR when necessary –

setting up potential employee candidates

(travel & interview times) with President and

Vice presidents of HR and Finance

Order office supplies for everyone in the

office including the training manager for

both on and off-site training sessions

Ship Surface Pro’s for training manager to

wherever he is holding a session and make

sure they are returned

FedEx and UPS packages

Distribute packages from Corporate – employee

incentive items – hats, snacks, goody bags, etc.

Order business cards, shirts and name tags for

the region employees

Maintain accounts for coffee service, water

delivery, postage (President) and office

equipment

Process all invoices for the region – print, stamp, get signatures, document and save copies before

sending them via FedEx them to Corporate AP

Capital Expense reports – process and return to

Finance Director

Mondays - Pull 4 markets daily sales goals and

email to Ford corporate contacts

Maintain GM and Executive Teams Scheduled

time off in Select Time Platform

Mark all General/Sales managers time out of

office on President’s calendar every week

Update and maintain regions contact info

business and personal for President

Print out monthly list of General Managers

birthdays so President can send out cards

Get updates just before holidays so President can send out cards which have to be custom ordered

and then mailed out

MARKET SHARE REPORTING

First few days of each month - Record total amount of new car sales numbers for all our stores (130+) and competitors which totals 450+ stores in MS

report

Have all GMs and Controllers review report

before it is sent to Corporate for final input

August 2016 – June 2017

HSN, St. Petersburg FL

Administrative Assistant to SVP of Beauty & Merchandising The Administrative Assistant to the SVP of Beauty, Merchandising will provide administrative support to the SVP of Beauty and serve as the assistant for the entire Beauty division as needed. Duties included but are not limited to:

Manage and maintain the ever changing

calendars of the SVP and Buyers (as

needed)

Management of department conference rooms

schedule

Coordinate heavy travel for SVP

Coordinate with other EA’s and AA’s to

book meetings for SVP and Buyers

Maintain Department PTO calendar

Responsible for adhering to all company policies and procedures while maintaining confidentiality

Purchase order input and processing

Receiving and directing guests and visitors

Complete and process expense reports for

SVP and Buyers

Act as a resource for other Administrative

Assistants

Demonstrate professional phone and email

etiquette skills

Ordering office supplies as needed for

department staff

Networks and coordinates the sharing, receipt,

and/or update of information among various

internal departments

Stock refreshments for partners/guests.

Perform other duties as assigned based on needs

of the company and beauty team

Other general clerical support including but not limited to making copies, faxing, ordering

department supplies, file organization

August 2015 – April 2016

Women’s Care Florida, Tampa FL

Executive Administrative Assistant

Duties included but were not limited to:

Administrative support to the CMO, CFO,

VP of Finance. Responsible for all

administrative duties needed to maintain

efficiency in the office

Assist with planning and organizing company

functions

Prioritize various assigned tasks in a fast paced environment

Research, compile data, create and edit

high quality confidential documents (letters,

memos, reports, and presentations)

Support Medical Affairs department projects

related to internal credentialing, compliance,

medical records, risk management and

other quality improvement efforts

Support Finance department projects as

assigned

Coordinate and manage schedules and

business needs, upkeep of calendars and

email

Responsible for adhering to all company policies and procedures while maintaining confidentiality

Reconcile corporate credit card statements of

CMO & CFO/VP of Finance

Coordinate logistics for internal leadership and committee meetings including scheduling,

drafting agendas, creating meeting materials,

minutes and ordering food

Interact and communicate effectively in written and verbal form with executives and all levels of

employees within the organization

Manage hotel reservations/guest check-in,

event check-in and assist as needed for set

up and on site for annual company retreat

Greet C-Suite guests in a courteous and

friendly manner

Ordering office supplies as needed for C-

Suite staff

Networks and coordinates the sharing, receipt,

and/or update of information among various

internal departments

Stock refrigerator for C-Suite guests.

Perform other duties as assigned based on needs

of the company and C-Suite

NICA, AHCA, CAP and CLIA applications and re-

certifications

January 2015 – August 2015

EmCare, Inc., Clearwater, FL

Credentialing Coordinator

Duties included but were not limited to:

Creates credential files from initial

information received from recruiting

Coordinates file review and approval by Division Manager and Medical Directors, as required

Coordinates with hospital/clinic, medical

staff, and practitioners to complete

privileging process, including any additional

documentation, verifications, references,

and applications necessary

Researches and obtains verification of

physicians' medical experience, professional

references, state licensure, DEA, state narcotics, etc. Evaluates data and determines suitability of

match with EmCare clients

Adherence to and compliance with

information systems security. Attend

Information Systems security training and

report any issues with systems

Networks and coordinates the sharing, receipt,

and/or update of information among various

internal departments

Maintains current documentation and

updates in EmTrac, EmWorks and EmCare

Pipeline Databases

Coordinates with state licensure boards and

physicians to obtain applications, documentation,

and data necessary to obtain state licenses

Adhere to all company policies and

procedures

Assists EmCare clients with reappointments as

requested

Furnish updates and attend team meetings

for facilities in book of business

Supervise two Credentialing Associates and

perform other duties as assigned

October 2014 – January 2015

Smith and Nephew, Inc. WM, St. Petersburg, FL

Front Desk Receptionist

Duties included but were not limited to:

manage a main switchboard system typing, filing, dictation

manage conference room meeting bookings greet clients

accounts payable/receivable daily Outlook calendar management

order food & set up lunch meetings

August 2008 – February 2013

Grove Hill Medical Center, New Britain, CT

Executive Administrative Assistant/Credentialing Coordinator Duties included but were not limited to:

assistant to President, VP, Executive Director, CFO coordinate and schedule meetings

administrative support for the Board of Directors work with IT to develop new website

administrative support to all physicians in group handle advertising and media exposure

maintain/update physicians state/federal credentials prepare and distribute mailings

credential physicians with all participating insurances coordinate vendor events for employees

handle re-appointments to hospital medical staff maintain department files/records

handle patient inquiries and/or complaints coordinate all local charity/sponsor events

prepare records/files for court cases accounts payable/receivable for Dept.

schedule physician interviews assist with on-boarding of new employees

maintain office equipment/order supplies order supplies for new employees

August 2005 - August 2008

Village for Families & Children, Inc., Hartford, CT Executive Assistant/Development Associate

Duties included but were not limited to:

provide Administrative support to VP of Development assistant to Special Events Director

track gift donations and deposits create/distribute acknowledgement letters

maintain/update fundraising database Raiser’s Edge 7 maintain department files/records

provide/update accurate mailing lists process grant applications per deadlines

coordinate/schedule meetings for Dept. prepare reports for board meetings

prepare/maintain property marketing plan maintain weekly/monthly budgets

prepare and distribute mailings prepare legal documents for court cases

order office supplies phone management

August 2003 - August 2005

Nutmeg Big Brothers Big Sisters, Inc., Hartford, CT Administrative Assistant promoted to Development Assistant Duties included but were not limited to:

provide administrative support to Development Director create programs/itineraries for events

provide administrative support to Accountant prepare/process bulk mailings

computer input to site based programs process incoming/outgoing mail

create/reformat program documents and forms scheduling appointments

prepare Power Point presentations account payables/receivables

process applications for prospective mentors create spreadsheets for Dept. meetings

create marketing advertisements maintain office equipment & supplies

create/translate forms & applications for Latino clients maintain postage machines & accounts

coordinate fundraising events prepare/distribute acknowledgements Proficiency in Microsoft Office Suite including Outlook, Word, Excel, Publisher, Power Point, Paint, Adobe Acrobat, Reader, Electronic Medical Records, Kronos and Concur References available upon request

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