Executive Administrative Assistant
Resume:
Leslie R. Otero
**** ***** *** *****, ***. ***, Palm Harbor FL 34684
860-***-**** **********@*****.***
Objective: To obtain an optimum position where my skills will be utilized and where I can grow as an asset to your organization.
Work Experience:
August 2017 – Present
AutoNation, Inc. Clearwater FL
Executive Assistant to the Eastern Region President Duties included but were not limited to:
TRAVEL – Concur platform/Travel Inc.
Air, hotel, rental cars
Travel Expense Reports
Off-site meeting room reservations and
catering if needed
Dinner reservations for out of town dinner
meetings
Setting up interviews for candidates either
while President is traveling or arranging
travel for the candidate to meet with
President in office.
Set up weekly/monthly meetings for
President on Outlook/Skype
Print/bind weekly/monthly/quarterly sales
reports for President
Assist the VP of Human Resources, VP of
Finance and VP of Customer Care with any
office work, expense reports, travel
arrangements, etc.
Assist the Region Facilities Manager with
any office work, FedEx, notarizing
paperwork, etc.
Assist Recruiter in HR when necessary –
setting up potential employee candidates
(travel & interview times) with President and
Vice presidents of HR and Finance
Order office supplies for everyone in the
office including the training manager for
both on and off-site training sessions
Ship Surface Pro’s for training manager to
wherever he is holding a session and make
sure they are returned
FedEx and UPS packages
Distribute packages from Corporate – employee
incentive items – hats, snacks, goody bags, etc.
Order business cards, shirts and name tags for
the region employees
Maintain accounts for coffee service, water
delivery, postage (President) and office
equipment
Process all invoices for the region – print, stamp, get signatures, document and save copies before
sending them via FedEx them to Corporate AP
Capital Expense reports – process and return to
Finance Director
Mondays - Pull 4 markets daily sales goals and
email to Ford corporate contacts
Maintain GM and Executive Teams Scheduled
time off in Select Time Platform
Mark all General/Sales managers time out of
office on President’s calendar every week
Update and maintain regions contact info
business and personal for President
Print out monthly list of General Managers
birthdays so President can send out cards
Get updates just before holidays so President can send out cards which have to be custom ordered
and then mailed out
MARKET SHARE REPORTING
First few days of each month - Record total amount of new car sales numbers for all our stores (130+) and competitors which totals 450+ stores in MS
report
Have all GMs and Controllers review report
before it is sent to Corporate for final input
August 2016 – June 2017
HSN, St. Petersburg FL
Administrative Assistant to SVP of Beauty & Merchandising The Administrative Assistant to the SVP of Beauty, Merchandising will provide administrative support to the SVP of Beauty and serve as the assistant for the entire Beauty division as needed. Duties included but are not limited to:
Manage and maintain the ever changing
calendars of the SVP and Buyers (as
needed)
Management of department conference rooms
schedule
Coordinate heavy travel for SVP
Coordinate with other EA’s and AA’s to
book meetings for SVP and Buyers
Maintain Department PTO calendar
Responsible for adhering to all company policies and procedures while maintaining confidentiality
Purchase order input and processing
Receiving and directing guests and visitors
Complete and process expense reports for
SVP and Buyers
Act as a resource for other Administrative
Assistants
Demonstrate professional phone and email
etiquette skills
Ordering office supplies as needed for
department staff
Networks and coordinates the sharing, receipt,
and/or update of information among various
internal departments
Stock refreshments for partners/guests.
Perform other duties as assigned based on needs
of the company and beauty team
Other general clerical support including but not limited to making copies, faxing, ordering
department supplies, file organization
August 2015 – April 2016
Women’s Care Florida, Tampa FL
Executive Administrative Assistant
Duties included but were not limited to:
Administrative support to the CMO, CFO,
VP of Finance. Responsible for all
administrative duties needed to maintain
efficiency in the office
Assist with planning and organizing company
functions
Prioritize various assigned tasks in a fast paced environment
Research, compile data, create and edit
high quality confidential documents (letters,
memos, reports, and presentations)
Support Medical Affairs department projects
related to internal credentialing, compliance,
medical records, risk management and
other quality improvement efforts
Support Finance department projects as
assigned
Coordinate and manage schedules and
business needs, upkeep of calendars and
Responsible for adhering to all company policies and procedures while maintaining confidentiality
Reconcile corporate credit card statements of
CMO & CFO/VP of Finance
Coordinate logistics for internal leadership and committee meetings including scheduling,
drafting agendas, creating meeting materials,
minutes and ordering food
Interact and communicate effectively in written and verbal form with executives and all levels of
employees within the organization
Manage hotel reservations/guest check-in,
event check-in and assist as needed for set
up and on site for annual company retreat
Greet C-Suite guests in a courteous and
friendly manner
Ordering office supplies as needed for C-
Suite staff
Networks and coordinates the sharing, receipt,
and/or update of information among various
internal departments
Stock refrigerator for C-Suite guests.
Perform other duties as assigned based on needs
of the company and C-Suite
NICA, AHCA, CAP and CLIA applications and re-
certifications
January 2015 – August 2015
EmCare, Inc., Clearwater, FL
Credentialing Coordinator
Duties included but were not limited to:
Creates credential files from initial
information received from recruiting
Coordinates file review and approval by Division Manager and Medical Directors, as required
Coordinates with hospital/clinic, medical
staff, and practitioners to complete
privileging process, including any additional
documentation, verifications, references,
and applications necessary
Researches and obtains verification of
physicians' medical experience, professional
references, state licensure, DEA, state narcotics, etc. Evaluates data and determines suitability of
match with EmCare clients
Adherence to and compliance with
information systems security. Attend
Information Systems security training and
report any issues with systems
Networks and coordinates the sharing, receipt,
and/or update of information among various
internal departments
Maintains current documentation and
updates in EmTrac, EmWorks and EmCare
Pipeline Databases
Coordinates with state licensure boards and
physicians to obtain applications, documentation,
and data necessary to obtain state licenses
Adhere to all company policies and
procedures
Assists EmCare clients with reappointments as
requested
Furnish updates and attend team meetings
for facilities in book of business
Supervise two Credentialing Associates and
perform other duties as assigned
October 2014 – January 2015
Smith and Nephew, Inc. WM, St. Petersburg, FL
Front Desk Receptionist
Duties included but were not limited to:
manage a main switchboard system typing, filing, dictation
manage conference room meeting bookings greet clients
accounts payable/receivable daily Outlook calendar management
order food & set up lunch meetings
August 2008 – February 2013
Grove Hill Medical Center, New Britain, CT
Executive Administrative Assistant/Credentialing Coordinator Duties included but were not limited to:
assistant to President, VP, Executive Director, CFO coordinate and schedule meetings
administrative support for the Board of Directors work with IT to develop new website
administrative support to all physicians in group handle advertising and media exposure
maintain/update physicians state/federal credentials prepare and distribute mailings
credential physicians with all participating insurances coordinate vendor events for employees
handle re-appointments to hospital medical staff maintain department files/records
handle patient inquiries and/or complaints coordinate all local charity/sponsor events
prepare records/files for court cases accounts payable/receivable for Dept.
schedule physician interviews assist with on-boarding of new employees
maintain office equipment/order supplies order supplies for new employees
August 2005 - August 2008
Village for Families & Children, Inc., Hartford, CT Executive Assistant/Development Associate
Duties included but were not limited to:
provide Administrative support to VP of Development assistant to Special Events Director
track gift donations and deposits create/distribute acknowledgement letters
maintain/update fundraising database Raiser’s Edge 7 maintain department files/records
provide/update accurate mailing lists process grant applications per deadlines
coordinate/schedule meetings for Dept. prepare reports for board meetings
prepare/maintain property marketing plan maintain weekly/monthly budgets
prepare and distribute mailings prepare legal documents for court cases
order office supplies phone management
August 2003 - August 2005
Nutmeg Big Brothers Big Sisters, Inc., Hartford, CT Administrative Assistant promoted to Development Assistant Duties included but were not limited to:
provide administrative support to Development Director create programs/itineraries for events
provide administrative support to Accountant prepare/process bulk mailings
computer input to site based programs process incoming/outgoing mail
create/reformat program documents and forms scheduling appointments
prepare Power Point presentations account payables/receivables
process applications for prospective mentors create spreadsheets for Dept. meetings
create marketing advertisements maintain office equipment & supplies
create/translate forms & applications for Latino clients maintain postage machines & accounts
coordinate fundraising events prepare/distribute acknowledgements Proficiency in Microsoft Office Suite including Outlook, Word, Excel, Publisher, Power Point, Paint, Adobe Acrobat, Reader, Electronic Medical Records, Kronos and Concur References available upon request
Contact this candidate