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Administrative Assistant Executive

Location:
Charleston, South Carolina, United States
Posted:
January 18, 2019

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Resume:

Tamara Alexander

*** ****** *****, ***** ******, South Carolina 29412

ac78k2@r.postjobfree.com Cell: 843-***-****

Career Profile

Motivated, personable and trustworthy business professional with extensive and superior C-Level, senior executive and team support skills. Top notch management experience. Diplomatic, polished and tactful with professionals of all levels and a very strong strategic thinker and team builder.

Summary of Skills & Qualifications

Dependable and professional team player with over 25 years’ experience in providing effective and comprehensive support to Board of Director members, C-level officers, senior sales executives, global manufacturing, supply chain, financial, human resources, medical affairs, regulatory, safety, quality assurance & GMP operations Biopharm department staff.

Extensive budget, finance and office management experience with developing and training, generating and negotiating new contracts, initiating and maintaining property management functions and vendor business relationships.

Experienced project management of multiple department initiatives with attention to details and time constraints and able to handle and maintain confidential information and issues effectively and without breach of confidentiality, protecting high-level corporate information.

Global compliance, human resources, operations and regulatory experience with booking domestic and international travel, securing global private jet itineraries, corporate human resources, Health Hazard Assessments and SOP policies, expense report preparation, procurement purchase orders, cost center budgeting, employee payroll and corporate audit procedures.

Strong and solid communication skills which include; written correspondence; HR onboarding, new hire reports, employee evaluations and reviews, production forecasts and PowerPoint presentation preparation, presentation skills, customer service, front office operations training & advanced IT technical support.

Advanced IT knowledge and experienced computer skills: Concur travel & expense management systems, ERP/Ariba/SAP/SRM and eSP procurement software, HRIS/HR SAP, MDS, RFP, AFE, ENGAGE, SpaceTrac, SMS vendor processing, Microsoft Outlook, Excel, PowerPoint, Word, Lotus Notes, Taulia Accounting, Visio, Kronos, Adobe Photoshop, Illustrator 9, ACT, Goldmine, WebBroker, Quark Express, QuickBooks, SharePoint administration and WordPerfect.

Professional Experience

Charles River Laboratories – Microbial and Endotoxin Solutions July 2017 to Nov 2018 Sr. Manager, Global Leadership Services

oResponsible to develop, execute and manage business management goals and objectives that support all aspects of the manufacturing and production business.

Tamara Alexander

oAssist the Senior Vice President and Microbial leadership with project management, daily meeting coordination budget, contractors, expenses, payroll and travel schedules.

oDesign and implement business plans and organization strategies to promote the attainment of internal Microbial Solutions’ goals.

oLead and supervise global administrator teams to provide suitable administrative resources for a campus that consists of 300 people domestically and 700 people globally.

Pfizer Inc - Global Medical Product Evaluation (PEH) August 2015 to March 2017 GMPE Coordinator/Sr. Executive Administrator/ Project Management/ Finance/Assistant to Vice President and the GMPE team/ Global Medical Affairs

oResponsible to manage and oversee all operational aspects of department which include the Vice President and GMPE team’s daily meeting, budget, contractors, payroll and travel schedules.

oAssistance with health hazard assessments, SOP and regulatory policy distribution.

oLead manager with accounting, budget reporting along with department daily activities reporting and daily communication with outside vendors.

oCore Team member of the Medical Affairs Capabilities Leaders initiative (MACI), solely responsible to maintain IT SharePoint website and create and send corporate medical Affairs communications.

oCore team member of the Medical Affairs Efficiency Workstream initiative (MAEW), responsible for extensive presentation and meeting coordination

Pfizer Inc- Global Marketing & Commercial Development/ Strategic Projects (PIH) - March 2015 to August 2015

Sr. Executive Administrator/ Project Management/ Finance Assistant to Vice President of Global Marketing and Commercial Development

oResponsible to manage all aspects of Vice President’s daily meeting and travel schedules. Daily communication with all with marketing product teams and entrusted to create and distribute all internal global innovative marketing global notifications.

oPerformed all administrative duties, which may involve contact and exposure to highly confidential materials and information.

TE Connectivity (Technology Manufacturing) – Contract March 2014 to April 2014

Sr. Executive Administrative Assistant to Executive Vice President of Real Estate Operations and Senior Counsel Officers

oContract job scope included global administrative support for corporate lawyers and key legal staff.

Tamara Alexander

oResponsible to maintain daily calendars, allocate and distribute all incoming tax and legal information to each respective department heads.

oMaintain internal policy and procedure SharePoint site for the corporate legal department.

oPerformed all administrative department duties, which involved communication with multiple departments and exposure to highly confidential materials and information. Creation of extensive real estate property reports and production presentations.

oExpedited and maintained all corporate real estate contracts. Assist Senior Counsel with creation and distribution of corporate training materials for environment, health and safety policies and procedures.

Gardner Denver (global Manufacturing) – Company relocated to Wisconsin

Feb 2012 to Nov 2013 Sr. Executive Administrative Assistant to CEO and President & Corporate Operations Manager

Managed and coordinate all appointment schedules, task deadlines, and strategic planning for the CEO, CFO, CIO Board of Directors and SVP of HR while maintaining all daily facility operations for the corporate office. Direct report of CEO and CFO.

oResponsible to manage all aspects of CEO’s daily meeting and travel schedule.

oDaily communication with all C-Level officers and entrusted to create and distribute all company global notifications. Entrusted to work as a liaison for the Board of Directors and the CEO during quarterly meetings and events.

oExecuted and managed all facilities aspects of the corporate office working with executive VP Controller, real estate counsel, tax departments and key legal teams to maintain company properties and entrusted to maintain close relationships with primary stakeholders and assist the CFO and VP of finance during highly confidential merger and acquisitions.

West Pharmaceuticals - Contract Oct 2011 to Feb 2012

Sr. Executive Administrative Assistant, Global Regulatory Affairs Department/R&D

Provide high-level confidential administrative and daily start-up support to GRA Vice President along with key Regulatory Department employees – Contract assignment 6 months

oEntrusted to play key administrator role for Global Regulatory Department; accountable for meeting planning, schedule maintenance, arrange catering, prepare presentations and compile meeting materials.

oExtensive management of daily schedules; schedule meetings, make travel arrangements and prepare expense reports; responsible to initiate, schedule and execute GMP trainings.

Tamara Alexander

GlaxoSmithKline - Contract May 2011 to Oct 2011

Executive Administrative Assistant, GMP Operations Biopharm/ R&D

Manages and coordinates all appointment schedules, task deadlines, and strategic planning for Vice President, GMP Operations - Contract assignment for 5 months.

oEntrusted to provide administrative assistance to directors of engineering & validation, manufacturing operations, quality control & compliance, and all department staff.

Maintains confidential files, reference material, and company policy resources for GMPO staff. Advises/instructs employees of current administrative policies within department, division, and GSK.

oManaged events that will be attended by members of Biopharm R&D Leadership team including Meetings, Poster Sessions, Dinners, and/or lunches that involve the VP GMP Operations and Direct Reports.

oProject management which includes the Singapore STRAT Intern/Trainee program, including interviews with Biopharm R&D VP’s, visa applications, human resources paperwork, security clearances, transportation, housing arrangements and coordination of quarterly reports submission to GSK Singapore.

oEntrusted to process monthly procurement invoices, confirm work performed as contracted and ensure payment processed by Accounts Payable. Processes purchase orders, authorizations, and contractor invoices for department.

Shire Pharmaceuticals December 2008 to May 2011

Sr. Executive Administrative Assistant, Global Regulatory Affairs Department/R&D

Provide high-level administrative and daily start-up support to GRA Senior Vice Presidents along with Regulatory Department employees

oEntrusted to play key administrator role for Shire’s Global Regulatory Department; accountable for meeting planning, schedule maintenance, arrange catering, prepare presentations and compile meeting materials.

oExtensive management of daily schedules; schedule meetings, make travel arrangements and prepare expense reports.

oRequired to create and maintain department accounts payable invoices, purchase orders and consultant/vendor contracts.

oProactively responded to questions, concerns and request for information and resolves routine questions and information requests.

oProvided phone support and daily administrative duties; copying, faxing, and develop and maintain files systems.

oPerformed administrative duties, which involved contact and exposure to highly confidential materials and information.

Education

oAlbright College - Bachelor of Science/ Organizational Behavior and Applied Psychology

oNotary Public South Carolina - Appointed 2017

Awards

Pfizer – The U.P. John Award for Teamwork and Project Management

Pfizer Project Management Initiatives

oMedical Affairs Efficiency Workstream project

oMedical Affairs Capabilities Initiative



Contact this candidate