Project Manager Assistant

Mohammed Meselhy Abd-Allah Meselhy

Personal

Information

Date of birth: March 28, 1985

Nationality: Egyptian

Contact number: +202 / 010********

Email: ***************@*****.***

Address: * ***** Rahman Awiada St., Gamal Abdel Nasser – Gsr El Suez Marital status: Married

No of children: 3

Military service: Exempted

Experience

Dec 2018 – Present LEYHAUSEN Research GmbH

Translator

Job responsibilities :

Translate Excel files “Interviews, Screeners“ from Arabic to English.

Translate Excel files “Interviews, Screeners” from English to Arabic.

Finalize transcriptions tasks “Audios “& overwriting in to word file. June 2018 – Nov 2018 Al Amar Consulting Group S.A. Site Document Controller (Consultant)

Mivida Project, 5th Settlement, New Cairo

Job responsibilities :

Registers and Maintains incoming and outgoing documents.

Handling all documentation related to Parcel 13, Package 107, Package 75& Masjid.

Receiving “IR” inspection request from the contractor & distributing to our engineers for doing inspection.

Receiving all “MS” Material submittals from the contractor and make sure it’s the same as received materials & Submit materials which are going to be used at site to the owner (Turner) in order to get the approval from them and proceed further with the contractor.

Receiving submittals and shop drawings, As-Built from the contractor and distribute it to our parties for coding and return it back to the contractor.

Distributes documents according to distribution matrix and organization chart.

Preparing the template of project logs which are going to be following with our team through share folder on the network.

Schedules and arranges appointments, for professional or management staff.

Read and routes incoming mail from “Contractor, Turner & Our Main Office “.

Establishes and maintains project’s files (Hard copy) in a professional centralized system & Keeping soft copy for all documentations and drawings as a PDF files.

Prepares notes, correspondences such as letters and reports for (RE) using computer software.

Ensuring that all records are kept up to date and that a soft copy and a hard copy are available.

Report weekly to AMG project Manager at site & Always being ready for any coming audit.

Hand over Parcel 15 to the owner (Turner) and finalize T.O.C. with the contractor.

Sep 2017 – June 2018 Al Amar Consulting Group S.A. Site Document Controller Manager ( PM )

Singapore Embassy, Zamalek – Cairo

Job responsibilities :

Creating Document Management System to be following at site

Preparing the template of project logs which are going to be following at site.

Preparing Document Numbering Procedure to be following at site.

Registers & Maintains incoming and outgoing documents.

Keep drawings transmittals and submittals which are sending from SIAC to EGEC and send it to the project manager.

Schedules and arranges weekly meeting, for professional or management staff.

Takes dictation, composes and types routine letters, reports, numerical data, scientific or technical data, charts etc.

Read and routes incoming mail from Embassy & our main office.

Establishes and maintains project’s files & getting the scanned copy from the consultant (EGEC).

Records minutes meetings and send it via email to all parties (Owner, Main office, Consultant & Contractor ).

Prepares notes, correspondence and reports using computer software.

Sends and receives fax messages and distributes them as appropriate.

Reviewing every update for the consultant (EGEC).

Hold a meeting every week with (EGEC & SIAC) DC to discuss all issues related to documentation issues at site.

Preparing Monthly report with our project coordinator to be sent to the owner (Embassy).

Report to AMG project Manager at site.

Dec 2016 – Aug 2017 DARA DESIGNS ( Consulting Engineering) Senior Site Document Controller

Royal College International School, New Cairo

Job responsibilities:

Controlling and documenting all incoming and outgoing documents.

(i.e: submittals, transmittals, drawings, correspondences, etc.)

Checking outgoing / incoming Project correspondence

Allocates and controls the document numbering system.

Copying and distributing drawings and documents to relevant parties.

Receiving “IR” inspection request from the main contractor & distributing to our engineers for doing inspection.

Receiving all “MS” Material submittals from the main contractor and make sure it’s the same as received materials.

Receiving shop drawings (A0) for all disciplines “softcopy & hardcopy

“from the contractor.

Implementing a communication management plan and changing control systems.

Establishing an efficient centralized filling system.

Managing daily scanning and downloads of all documents & drawings.

Ensuring that all records are kept up to date and that a soft copy and a hard copy are available.

Preparing Inspection request (IR), Material Submittal (MS), Transmittals

(TS), Material site inspection (MIR), Request for information (RFI), Site Instruction (SI), Correspondence, Request for curing (RCP), Quantities submittals (QS) & Drawing list logs for reference and handing over.

Arranging Weekly report including (data, photos at site & charts etc and send it to the project manager.

Sort incoming mail and courier deliveries for distribution, forward incoming general emails to the appropriate staff member Dec 2014 – Nov 2016 Al Jazeera Consulting Engineering Doha, Qatar Senior Document Controller

Job responsibilities:

Controlling and documenting all incoming and outgoing documents.

(Submittals, transmittals, drawings, correspondences, etc.)

Allocates and controls the document numbering system.

Distributing and following all Projects correspondence.

Copying and distributing drawings and documents to relevant parties.

Preparing documents for technical proposals and clarifications for tendering projects.

Preparing data reports (Weekly).

Following up with relevant managers, engineers, consultants and contractors.

Implementing a communication management plan and changing control systems.

Establishing an efficient centralized filling system.

Managing daily uploads and downloads of all documents.

Ensuring that all records are kept up to date and that a soft copy and a hard copy are available.

Updating proposal logs and quotations for clients.

Preparing Design & Supervision Invoices.

Preparing Technical & Financial Proposal to relevant clients ( I have been worked as an assistant proposal manager in addition to DC tasks )

Preparing running project log in Microsoft project as a Planner ( I have been worked as a planner assistant with Microsoft project & Primavera in addition to DC tasks )

Answer general phone inquiries using a professional and courteous manner

Direct phone inquiries to the appropriate staff members

Greet clients/suppliers/visitors to the organization in a professional and friendly manner

Hightail coordinator, up and down loading project specific data to project folders

Formatting and development of project documentation (Word, Excel, PowerPoint)

Update and ensure the accuracy of client databases

Provide Project Manager and construction team with all information regarding project correspondence updates.

Dec 2012 - Nov 2014 ORJ Company Egypt

Document Controller for ORJ Company

Job responsibilities:

Controlling and documenting all incoming and outgoing documents

(Submittals, transmittals, drawings, correspondences, etc.)

Copying and distributing drawings and documents to relevant parties.

Preparing documents for technical proposals and clarifications for tendering projects.

Preparing data reports.

Following up with relevant managers, engineers, consultants and contractors.

Implementing a communication management plan and changing control systems.

Establishing an efficient centralized filling system.

Managing daily uploads and downloads of all documents.

Ensuring that all records are kept up to date and that a soft copy and a hard copy are available.

Updating proposal logs and updating quotations for clients. Nov 2008 - Oct 2012 Litwin KSA KSA

Document Controller for Ma’aden (Phosphoric Acid Plan - PAP) Job responsibilities:

Registering none pressure parts drawings through MEDOC system.

Allocates and controls the document numbering system.

Updating and downloading files from Medoc and filling all documents issued for construction, as built and vendors.

Keeping records and filling all preliminary and approved documents for design and construction.

Keeping a soft copy and a hard copy of all transmittals issued and received by us.

Sending site engineers clarification documentation.

Vitalize all Projects forms – (letters, transmittals, meeting minutes, memos, etc.)

Prepare all kinds of reports and presentations related to document status and work duties.

Distributing and Following all Projects correspondence.

Tracking all the project emails

Education 2002 - 2007 Ain Shams University Egypt

Bachelor of Commerce

Accounting & Business Administration

Courses: Business Administration, management, business, marketing, Microsoft project. Languages

Arabic: Mother tongue

English: Well written, read and spoken.

Deutsch: Well written, read and normal spoken.

Computer

skills

Operating system: Windows 95/98/ME/2000/XP.

Network: Windows network 98/2000 and latest.

Special skills: Computer assembly.

Internet: MS Outlook / MS Internet Explorer / Netscape & front page. Application: Application MS Word / MS Advanced Excel / MS Power Point / Access Courses degree: I have taken courses for Access, Network 98/2000,Advance Excel, Microsoft project

Training course in Document Controller Management “ MEDOC System “ – Milan Italy Hobbies Football, swimming and reading.

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