Project Manager Customer Service

Tracy L. VanderWeken

**** ****** *****, **** **** Stevens, WA 98258 425-***-**** *******@***.***

PROFILE

Analytical and results-driven project management and planning professional, offering valuable experience in project coordination, quality control and OSHA safety knowledge. Demonstrated skills in identifying probable issues. Preparing and maintaining overall project schedules, and managing project activities. Versed in leading and directing employees and contractors in the planning and execution of large-scale projects, with a focus on on-time and under-budget completion.

Project Management

Materials Management

Change Order Management

Insurance/Permit Coordination

Site Safety/OSHA Compliance

Coordinating Subcontractors

Quality Assurance & Inspections

On-Site Coordination

Budget/Cost Control

HR/Payroll

Vendor/Supplier Negotiation

Account Collections

Contract/Subcontract Administration

Blueprint Take Offs

Project Purchasing

oDevelop project benchmarks and ensure on-time/under-budget completion.

•.Excellent communicator with strong presentation, analytical and problem solving skills, with the ability to build effective client relationships.

•.Notary Public in Washington State.

PROFESSIONAL EXPERIENCE

Environmental, Health & Safety Coordinator Howard S. Wright/Balfour Beatty Company, Seattle, WA 08/2018 – Present

Simultaneously provide support for Six EHS Managers for a Multi-million Dollar Company in a fast paced environment.

Managed Workers Compensation Claims (Labor & industry) that effectively reduced company cost, using the ‘Stay at Work' program.

Review changes and updated safety programs annually that maintains company in compliance with OSHA and State regulations.

Provide Safety Orientation for contractors on jobsite.

Performed duties for supervisor and colleagues in their absence.

Ensured all subcontractors stayed compliant with client, company, state and federal regulations.

Oversees the site’s craft/hourly drug testing program.

Jobsite visits/safety audits – frequency as dictated by project and/or project personnel.

Project safety start -up packets – new-hire packets, federal /state compliance materials, safety and workers compensation material.

Provide sources for projects to obtain, ensure that projects have required information on-site.

Safety training and tracking of said training, for project personnel.

Assist in Accident investigations, including written reports.

Addresses and provides resources and solutions for environmental and hazardous material issues and concerns.

Represent the Company at meetings of safety professionals, alliances, associations, etc.

Developing a new prevention program "Talk to Me" a company suicidal prevention program.

Project administrator/Human Resources Helix Electric, Inc. – Seattle, WA (PROJECT COMPLETE) 03/2017- 06/2018

In charge of the day to day administrative support functions for multiple million dollar projects simultaneously in a fast pace environment.

Accountable for review and execution of subcontract/purchase order agreements and vendor master agreements.

Enforce and track all insurance and Bond requirements.

Worked with engineers and architects when changes or adjustments are required.

Run daily, weekly and monthly reports and sort and process various project documents.

Created meeting agendas and record meeting minutes.

Responsible for badging on Federal project (highly sensitive and confidential information).

In charge of new hire paperwork including drug testing and security background checks. Enter data into Taleo.

Act as a point of contact for explaining company policies and procedures regarding project.

Record timecards for project personnel into CMiC weekly.

Supervised construction staff and deal with employee issues.

Process subcontractor invoices, verify work performed against invoices and resolve any billing discrepancies with Project Manager and vendor/subcontractor.

Ascertain that projects runs compliant with the company’s requirements.

Perform safety orientations to employees and subcontractors.

Project Engineer ISEC, Inc. – Bothell, WA (PROJECT COMPLETE) 08/2016- 03/2017

Provide direction to single or multiple projects, establish project objectives and policies, maintain liaison with prime client contracts, monitor construction and financial activities through administrative direction of on-site construction manager. In addition, responsible for material releases, vendor follow-up, coding invoices for A/P, routine correspondence, field dimensioning, change orders, submittals and labor and delivery schedules.

Develop a time schedule and priority list for work to be accomplished.

Record all applicable information in Project Control/Document Control System with target dates for completion of tasks; review with Project Manager on a biweekly basis.

Assist Project Manager in preparing quotations for owner or general contractor request for changes.

Schedule project for punch list with Project Manager when the job is substantially complete.

Assist Project Manager in preparing monthly billing/cost projections on all projects.

In charge of weekly projects WIP meeting for all Northwest region projects.

Manage bi-weekly safety meetings.

Responsible for training risk management safety courses to field staff, office personnel and management.

Project Coordinator The Weitz Company - Des Moines, IA (project complete) 02/2015-08/2016

Serve as Project Coordinator for two major projects: Timber Ridge Senior Facility in Issaquah, WA ($175 million) and Herons Key in Gig Harbor, WA ($150 million).

Provide organizational structure for a general contractor with a focus on commercial and industrial development. Compose and track contracts, which include change orders.

Approve invoices and process payables for subcontractors.

Track insurance status to ensure proper coverage.

Perform cost coding. Identify discrepancies between Prolog and JDE; initiate corrections or recommend corrective action to the project team.

Observe safety procedures during field visits and advise Superintendent of noted deficiencies.

Assist project team members in fulfilling their roles as defined in safety program.

Link drawings together in using BlueBeam-Extreme.

Conduct safety orientations and support the business safety program, which includes understanding construction safety requirements.

Assemble subcontract/PO agreements and distribute documents to subcontractors, vendors and the project team.

Ensure receipt of subcontractors bonds; confirm accuracy/validity and confirm in place prior to start of work.

Process subcontractor invoices: verify work performed against invoices and resolve any billing discrepancies with Project Manager and vendor/subcontractor.

Installation Coordinator (Contract) Allied Security - Kent, WA (contract) 11/2013-02/2014

Hold sole accountability for scheduling of projects, which included ensuring permits were called in and jobs were inspected and signed off for completion.

Planned, organized, scheduled, directed, and controlled project activities.

Ensured completion of specs and submittals. Prepared project status, changes, material flow and other control records; supervised report preparation/processing reports.

Scheduled subcontractors and technicians.

Prepared data monthly job billing.

Coordinated production meetings.

Pulled permits and requested insurance documentation.

Sent out and provide Letters of Substantial Completion.

Maintain current installation job plans and specifications; assist with monthly forecasting and coordinate procurement and delivery of materials, supplies and services.

Coordinate with Installation Manager and Lead Technicians via Job Cost program and other management reports and tools to identify and resolve project issues.

EDUCATION & DEVELOPMENT

OSHA 30 Certified First Aid/CPR Certified Professional Supervision Course, Jack M. Everett Update on Human Resources, Fred Pryor L&I Training-WISHA/DOSH Contracts Administrator Course Master Class Management & Leadership Training Obtaining Project Management Certification

SOFTWARE SKILLS

Microsoft (Word, Excel, Project, Visio, Outlook, Dynamic OneNote) BlueBeam Extreme

Share Point Prolog JDE DocuSphere iMSE Box Taleo CMiC

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