Office Administrative Assistant

Sherri Sullivan

***** **** ***** **** ******, Maryland 20609

804-***-****, ************@*******.***

An Executive Administrative Support Professional

Outstanding communications skills and the ability to present a positive public image.

Able to work independently with minimal supervision in an environment of multiple and sometimes conflicting priorities and anticipate and resolve problems on a regular basis.

Experience in interacting with all levels of personnel, up to and including senior management.

Able to manage multiple projects simultaneously, while meeting all deadlines and objectives.

Possess a strong work ethic, eager to embrace individual ownership balanced with organizational needs.

Computer Skills - Microsoft office, Word, Excel, Quicken, OneSource, Tempo System, Power Point, Cardinal System, SharePoint, F&A, PTMS and SAP

Commonwealth of VA Notary - February 2011 to current EXPERIENCE

June 2017 to Present Virginia Department of Heath Richmond, Virginia Executive Assistant/Office of Drinking Water (November 2017 to Present)

• Communicate information between the Office Director, other Directors, and the Commissioner of Virginia Department of Health. Coordinate and maintain the Director’s and Office calendars and meeting schedules.

• Assist the Acting Director in coordinating administrative proceedings issues with Office of Attorney General(OAG), Office of the Commissioner(OCOMM), Environmental Protection Agency (EPA) and Department of Environmental Quality (DEQ).

• Manage all logistics for meetings, internal fact-finding proceedings and conferences. Manage and articulate travel arrangements and expense reports.

• Assist Office of Drinking Water’s legal team to ensure Freedom of Information Act (FOIA) responses are handled accurately and in a timely manner, ensuring staff compliance with established policies and procedures.

• Draft legal compliance, and enforcement documents.

• Prepare and submit quarterly response to the EPA’s Enforcement Targeting Tool, including participation in quarterly conference calls and follow up actions.

• Organize incoming and existing records, documents, and files for the ODW Director and ensures requested documents and information is available as needed.

• Support VDH staff as needed in the development of statewide meetings, seminars, and training events under the direction of ODW Director. Draft agenda and insures adequate time and facilities are available to address items presented. Take notes of meetings and maintains a log of meeting minutes/notes and related documentation.

• Assist Document/Data Manager with manual and electronic filing of documents, performs on-site scanning and copying, and assists with training logistics and travel arrangements. Fiscal Technician/ Office of Epidemiology (June to November 2017)

• Reviewed, sorted and processed incoming mail and/or documentation related to invoice processing.

• Coded, processed, batched, reconciled vouchers, identified, and proceeded with resolving identified processing issues.

• Communicated with supervisor, vendors and program staff on non-routine issues requiring interpretation or guidance.

• Assigned voucher number and logged voucher information into assigned database.

• Ensured charges related to purchase orders; contracts and memoranda of agreement did not exceed budget allocations.

• Utilizes VDH Financial & Administrative system and databases to research and follow up on payments.

• Maintained databases used to track and monitor vouchers.

• Reviewed policy and procedures updates, initiated appropriate action and maintained a file of changes for future reference.

• Maintained, updated and submitted assigned tracking logs and/or activity reports.

• Filed assigned fiscal documents and reports, prepared records management destruction requests, obtained required approvals and managed disposal tasks.

Sherri Sullivan

October 2010 to June 2016 Dominion Resources, Inc. Richmond, Virginia Administrative Assistant III (September 2011 to June 2016)

• Directed administrative support to Vice President and general administrative support to tax department's directors and other management/staff (approximately 45 employees).

• Managed calendars, set up meetings, team events, and volunteering.

• Processed expense reports, procurement card reconciliation, consultant/legal invoicing payment processing and tracking, scheduling of meetings and travel arrangements.

• Made administrative decisions, maintained and procured office supplies.

• Exercised considerable discretion in performance of duties and responsibilities. Process Assistant III (October 2010 to September 2011)

• Responsible for the company's property tax bills and payments

• Maintain a contact database and compile information as needed for report reconciliation

• Assist in preparation and dissemination of reports

• Administrative support to the Director- non-income tax and staff (approximately 12 employees)

• Reviewed and recommended changes to information gathering and tax filling process to create greater efficiency and accuracy.

October 1998 to September 2010 Varina & Seelmann Realty Richmond, Virginia Office/Property Manager

Administrative Responsibilities:

• Responsible for lease administration, vendor service contract management, client reporting, tenant relations, budgeting and financial management.

• Handled all customer contacts received by telephone, in writing, and in person; coordinate all requests for minor renovations and general services for over 200 commercial and residential properties.

• Evaluated office production, revised procedures and devised new forms to improve efficiency of workflow.

• Kept accurate records regarding preventative maintenance, work orders, apartment refurbishment, annual inspections, inventories and purchase orders. Using creative problem solving abilities, responsible for guiding complaint resolution to ensure proper and satisfactory completion of work. Bookkeeping/Accounting Responsibilities:

• Administered and supervised office operations and procedures including the preparation of payrolls and related tax filings, the requisition of supplies, and general bookkeeping and collections functions.

• Skilled in all aspects of recording transactions, posting debits and credits, reconciling accounts, and ensuring accuracy and completeness of data.

• Purchased office supplies; made decisions regarding purchasing software and computer systems upgrades.

• Prepared financial reports by collecting, analyzing, and summarizing account information and trends.

• Complied with federal, state, and local legal requirements by studying requirements; enforcing adherence to requirements; filing reports; advising management on needed actions. REFERENCES AVAILABLE UPON REQUEST

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