Jacqueline S. Piccola

**** *. **** ******

Arvada, Colorado 80003

Phone: 720-***-**** Email: ac77eh@r.postjobfree.com

Experience History

Executive Assistant Design Studio Interior Solutions, LLC

June 2017 – November 2017 Niwot, Colorado

Reported directly to President of Company.

Communicated effectively with operations manager to ensure office ran smoothly.

Researched vendors, reviewed proposals and contracts.

Set up trade accounts, applied for credit.

Received and entered all invoices.

Compared contracts to invoices to ensure they were correct.

Worked with vendors to resolve billing issues.

Approved and submitted invoices to be paid.

Responsible for scheduling and maintaining calendars.

Planned and coordinated all travel arrangements for President and staff.

Entered all travel expenses and reviewed all travel expenses for reimbursed.

Contacted vendors for missing travel documentation.

Submitted expense reports for disbursements.

Received all credit card invoices applied to appropriate expense account.

Reviewed credit card invoices and compared to receipts for discrepancies.

Disputed credit card charges when necessary and submitted for payment.

On-Boarding of new employees.

Maintained and updated employee legal documents and contracts.

Recorded and approved employee PTO requests, tracked employee time and reported to bookkeeper using Microsoft Excel and QuickBooks.

Invoiced designers for space rental.

Received and recorded designer payments.

Researched and maintained client contracts, reviewed and entered change orders.

Researched vendors for office equipment and supplies, created purchase orders and maintained office equipment.

Coordinated logistics of all meetings, team events, and product knowledge presentations.

Composed, proofread and edited all company documents, and correspondence.

Liaison to outside marketing company to ensure marketing plan was being implemented, social media sites were updated and assisted in creating new marketing ideas.

Worked with Senior Designer to implement training program and create training manuals.

Maintained Lynda.com

Greeted clients and vendors.

Answered phones, screened calls and directed as needed.

Bookkeeper/Administrative Asst. A Design Resource

August 2016 – June 2017 Denver, Colorado

Performed part-time bookkeeping and administrative services.

Entered all vendor invoices.

Reviewed invoices and purchase orders for discrepancies.

Worked with vendors to resolve billing issues.

Processed payments.

Jacqueline S. Piccola

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Created all invoices and mailed to customers.

Recorded and invoiced customer change orders.

Received all credit card statements and posted charges to accounts.

Examined charges and receipts for billing errors.

Disputed and resolved credit card issues.

Entered employee time sheets after completing review of job contract.

Processed employee payroll.

Performed year-end audit of books and made necessary adjustments to submit to company bookkeeper.

Created and mailed 1099’s to employees.

Financial & Operations Administrator Colorado AFL-CIO

January 2010 – March 2016 Denver, Colorado

Reported directly to President, Secretary/Treasurer, Trustees and Executive Director of organization.

Worked directly with Political and Legislative Director.

Managed office and building operations.

Administered 1.5 million dollar budget, consisting of three companies, and seven bank accounts.

Performed all bank transfers, made deposits, reconciled statements.

Researched, analyzed, created and updated confidential five year, yearly, and quarterly budgets.

In charge of budget and logistics of Executive Council, executive board, membership and volunteer meetings.

Responsible for full cycle payroll using QuickBooks.

Maintained pension reports, created and filed annual pension reports.

Accounts receivable/payable, employee expense disbursements.

Accountable for understanding Campaign Finance Laws and reporting requirements.

Maintained Small Donor Committee database, processed donations, and disbursed payments.

Prepared and filed monthly, quarterly and yearly compliance reports to the National AFL-CIO, grant administrators and Colorado Secretary of State.

Acted as human resources person: On-boarding of new employees, updated and maintained confidential employee contracts, health and benefit records, employee time tracking and expense reports.

Researched historical data and prepared documents to be audited by independent audit firm.

Requested bids, created purchase orders, worked with vendors to ensure timely delivery, reviewed all invoices for discrepancies.

Scheduled and coordinated Executive Council and board meetings and conference calls.

Responsible for maintaining multiple executive calendars and scheduling.

Managed and hosted the Grace Carroll Rocky Mountain Labor School: registered attendees in database, collected and recorded registration fees, created and maintained housing database.

Planned, coordinated, executed receptions and conventions of up to 175 persons. In charge of creating all legal documents sent to affiliated organizations, researched documents and payments to ensure delegates and voting strength were accurate. Registered delegates collected and recorded payments.

Developed, edited, copied and mailed all meeting notices, agendas, minutes, and other related materials.

Composed, edited and mailed information and recorded response letters for officers and executive director.

Coordinated employee travel.

Greeted visitors, answered phones and performed research if necessary to answer their questions.

Executive Administrative Assistant Contract Work/Various Companies

April 2009 - November 2009 Denver, Colorado

Performed C-level administrative duties long and short term.

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Booked travel arrangements domestic and international using Concur.

Researched and prepared all documents for travel.

Ensured all expense reports and documents were submitted in a timely manner using Concur.

Office Manager Denver Phone Company

July 2006 – December 2008 Denver, Colorado

Reported directly to President and Vice President of company.

Managed 16-person office.

Provided administrative support to staff and technicians.

Coordinated purchasing of equipment, submitted orders, worked with vendors to insure timely delivery, reviewed all invoices.

Accounts receivable/payable, payroll, expense and commission reports.

Computed and filed Multi County and state sales tax.

Bank deposits, monthly reconciliation and compliance reports.

Prepared and maintained business and personal financial reports for President and VP

Arranged travel for President, VP, technicians and staff.

Worked with various leasing agencies to fund projects.

Responsible for acquisition of building & construction loan.

Worked with Architect and General Contractor.

Sole responsibility of working with bank appointed construction Management Company to request draw monies for contractors during project.

Education

Microsoft Certified Professional

Business Administration - Regis University, Denver, Colorado

Currently studying to obtain Microsoft Office Specialist Certificate

Community Involvement

Elected by community to North Jeffco Parks & Recreation Board of Directors, President (former) Elected to Colorado Parks & Recreation Board of Directors (former)

Elected to National Parks & Recreation Association Board (former)

Volunteered, Synthesis, Inc. (a child placement agency) Board of Directors, President (former)

Volunteer, Food Bank of the Rockies.

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