JENNIFER E. BALLERAS

# * ***** ******, *** *******, CONCEPCION DOS, MARIKINA CITY 1811

TEL NO. 942-7669 / CELLPHONE # (094*-*******

EMAIL: ac7742@r.postjobfree.com

EDUCATION

**** - **** ***** ****OLIC COLLEGE Pasig City

Bachelor of Science in Business Administration / Major in Accounting

1985 - 1989 RIZAL HIGH SCHOOL Pasig City

Finished High School

PROFESSIONAL EXPERIENCE

September 02, 2017 – MUSIC GROUP PH SERVICES INC.

Feb 16, 2018 26TH Floor Centuria Medical Makati

Kalayaan cor Salamanca Streets,

Brgy. Poblacion, Makati City 1210

Executive Assistant to the Chief Executive Officer (Swiss-German)

Provide top level administrative support to the CEO

Handled and screened all calls for the CEO

Responsible in maintaining and arranging CEO’s schedule.

Handles and assist in the processing of all the application and renewal of Working Visas

Property Management in Philippines and Indonesia

Ensures completeness and accuracy of files and records and properties located in the Philippines, Indonesia, Hong Kong, China and Germany

Monitor yearly the Market Value of all Properties

Handle advertisements of properties available for lease thru online ads

Handles and monitors all recurring payables for all properties annually, quarterly and monthly

Handles the maintenance of all properties and tenant issues

Monitors the Preventive Maintenance of the Coffee Machine on a monthly basis

Handles all payables thru SAP-BPM as well as the Vendor Creation for new supplier

Monitors and updates the Project / Issue Tracker in SAP of all departments and submit weekly for the CEO’s review and comments

Handled and maintained all confidential documents related to the Company and personal businesses of the CEO

Handles the timely payment of all Credit Card Billings and Car Insurance thru SAP-BPM

Monitors and assist guests, visitors and Music employees who visits the China factory / office on the following:

oApplication of Chinese Visa.

oPurchasing of Ferry Tickets to and from HK

oHotel Bookings or Music Group Apartment assignment

oDriver pick-up from the Ferry

November 4, 2015 - CANDY CORNER PHILIPPINES, INC.

April 30, 2016 #1 St. Augustine Street, Brgy. Oranbo

Pasig City

Executive Assistant / Secretary to the General Manager (Filipino)

Maintains office efficiency by planning and implementing office systems, lay-out and equipment procurement

Responsible in maintaining and arranging executive management’s schedule

Maintains office records

oDefining procedures and record retention

oEnsure protection and security of files and records

oEnsures transfer of files and records

oTransfer and dispose records according to retention schedules

Handled and screened all calls for the Country Manager

Responsible in maintaining and arranging executive management’s schedule.

Ensures that all documents for transmittal / deliveries were properly documented for easy reference.

Partners with HRD to maintain office policies as necessary

Handled, maintained / updates contact information of clients

Handles International / Domestic Booking of the President and General Manager and her family as well as the International and Local booking of all Sales and Product Team.

Handles VISA application of the President and General Manager and her family

Handles SEC, DTI, application for corporate compliance

Monitors Importations

Assist in setting up new corporation as may be required

Acts as legal coordinator for the company and the law firms on legal corporate matters

Handles official communications to clients, partners, VIP’s, etc.

Assist in Entrepreneurial Organization’s coordination, planning and financial requirements

Handles admin staff and maintenance team.

November 12, 2012- VISA Worldwide Singapore Pte. Limited – Phils ROHQ

December 31, 2014 23rd Floor Zuellig Building, Makati Avenue

Corner Paseo De Roxas, Makati City 1226

Executive Administrator / Office Manager (New Zealander / British National Expats)

Provided top level administrative support to the Country Manager

Ensures timely submission of Expense Reports and other relocation expenses of the Country Manager

Handled and screened all calls for the Country Manager

Responsible in maintaining and arranging executive management’s schedule.

Ensures that all documents for transmittal / deliveries were properly documented for easy reference.

Handled and organize the yearly Card Center Managers Meeting, Client Appreciation Event, Christmas Party as well as the Quarterly Pitch of the Sales People, Workshops and other Events of the ROHQ Office that are required throughout the fiscal year.

Handled and maintained / updates contact information of clients

Handles International / Domestic Booking of the Country Manager and his family as well as the International and Local booking of all Sales and Product Team.

Ensure continuous adherence on all Visa global policies and compliances.

Ensure the timely submission of tax related documents of VISA Staff and Clients

Handles and monitors the timely submissions of PR/PO’s and vendor/client payments – all completed within 60days of receipt of invoices

Responsible in the Upkeep of VISA Event Tracking System (VETS) and CVENT registration for all client events

Managing inventory and tracking the disbursement of all Office ‘gifts/collaterals/marketing materials.

Manage all documents needed and assist Internal Auditors and ensures all documents were readily available for review.

Handles and monitors the physical security of office premises in accordance to the safety guidelines set by AP Security

June 18, 2012 - KEYSQUARE, INC. (Filipino)

November 9,2012 21ST Floor Hanston Square Bldg., No. 17

San Miguel Ave., Ortigas Center, Pasig City

Executive Secretary to the Managing Director

Provided top level administrative support to the Company Managing Director

Ensures timely submission of Daily Sales Report (from the IT Dept.) and Managers Attendance Report to the Managing Director

Handled and screened all calls for the Managing Director

Responsible in maintaining and arranging executive management’s schedule.

Ensures that all documents for transmittal / deliveries were properly documented for easy reference.

Handled and maintained all confidential documents and Agreements related to the Company and personal businesses of the Managing Director (e.g. Memorandum of Agreement, Various Contracts, Letter of Agreements, Board Resolutions, Secretaries Certificates, Distributors Agreement, Personal Documents, etc.)

Handled all documents for signatures / approvals.

Handled and maintained contact information of clients

Handles and assist in the processing of all the application and renewal of Working Visas, Eligibility Papers of Artist / Talents for various events in Japan as well as Commercial Visas for Company employees.

Handles the timely payment of all Credit Card Billings and Car Insurance.

Handles all Cash Advances, Reimbursements and Liquidations of the Managing Director.

Handles some research for suppliers of various office requirements (i.e. Booth Contractors, Fire Extinguishers, Window Blinds, Glass Tints, etc.)

Prepares Conference Room every Monday and Thursday of the week for the Mancom Meeting.

September 18, 2008 - NOVARAD PHILIPPPINES, CORP.

September 18, 2011 Unit 202 Parc Chateau Condominium,

Emerald Ave., Ortigas Center, Pasig City

Executive Secretary to the President and Vice-President (Filipino & American National)

Provided top level administrative support to the Company President, Vice President, and General Manager.

Handled and screened all calls for the President, Vice-President and General Manager.

Assisted the President, Vice-President and General Manager in their paper works, reports, etc.

Responsible in maintaining and arranging executive management’s schedule.

Ensures that all documents for transmittal / deliveries were properly documented for easy reference.

Handled and maintained all confidential documents and Agreements related to the Company and two other businesses of the President (e.g. Memorandum of Agreement, Contracts, Board Resolutions, Secretaries Certificates, Distributor Agreement, Personal Documents of the President and Vice-President, etc.)

Prepared correspondences for the President when necessary

Handled all documents for signatures / approvals.

Prepared Expense reports of the President.

Attends and assisted the President in her meetings and other business (i.e. Travel Agencies, Advertising, etc.)

Assisted in organizing meetings, trainings and Hospital Demos.

Monitored attendance of Sales and Technical Support Engineers.

Responsible in the arranging all documents for courier (for both local and international).

Researched and developed a Database of Hospital Listings for Government and Private Hospitals.

Handled and maintained orders and contact information of clients and competitors

Assisted the Account Manager in all her proposals and paper works, presentations and demos.

Ensures timely deliveries of Hospital Orders, Service request and the like.

Handled and monitored inventory of marketing materials and other consumables for hospital use.

Organized and handled Exhibits

Attends Exhibitors Meeting in behalf of the company

Efficiently managed and processed all accreditations, permits and certifications from Optical Media Board, Bureau of Customs, Department of Health, Philgeps and other government agencies.

Efficiently monitored and maintained renewal of various Licenses, Certificates and Accreditations from various government Agencies.

Handled and managed incoming shipments and efficiently coordinates with the forwarder and broker.

Ensured that all importation documents were prepared and completed.

Managed and coordinates schedules of the Technical Support Engineers and Support Managers.

Key Custodian for all servers installed in different hospital.

Efficiently maintained weekly plotting of Air On Board (AOB) on the system.

Responsible for the overall maintenance of the office workplace

Responsible in monitoring inventory of office supplies.

Drafted and created various office forms (i.e. Service Report Forms, Training Forms, Delivery Receipts, Acknowledgment receipts and other necessary forms.

February 02, 2004 - BIG BUDDHA RESTAURANT INC.

January 18, 2007 Coating Industries Compound,

Sheridan Street, Mandaluyong City

Philippines 1550

Executive Secretary to the Managing Director & Board of Directors / Administrative Supervisor (Fil-Am and Fil-Chinese National)

Handles all confidential documents and Agreements related to the Company (e.g. Memorandum of Agreement, Contracts, Board Resolutions, Secretaries Certificates, Franchise Agreements, Food Order Agreement, etc.)

Handles all International and Domestic bookings of the Managing Director and Board of Directors.

Handles and assist in the processing of all the application and renewal of working Visas of Executive Chefs (Chinese Nationals).

Handles, Arrange and Monitors all meetings of the Managing Director and Board of Directors.

Handles all documents for signatures / approvals.

Monitors Daily Sales Reports of all Company owned, Joint Venture and Franchise Stores.

Prepares Comparative Sales Summary of all Company owned, Joint Venture and Franchise Stores every 5th of the month.

Responsible in handling and monitoring Mystery Shops.

Prepares Mystery Shop Summary Report every 5th of the month.

Prepares Franchise Agreement and Food Order Agreement for new Franchisees.

Handles all Franchise Inquiry and monitors the availability and inventory of Franchise packet.

Responsible in the arranging of all documents for courier (local and international).

Assist the Managing Director and Board of Directors in their paper works, presentations, reports, etc.

Prepares internal memos.

Responsible in the updating of List of Company Owned, Joint Venture and Franchise Stores (i.e.

contact numbers, address, Restaurant Managers assigned, etc.)

Monitors office supplies inventory.

Implemented the use of Multi Purpose Bag to and from the stores for all Company Owned, Joint Venture and Franchise stores for the proper routing of important documents.

Implemented the use of logbook for all outgoing and incoming documents to and from the stores.

Responsible for the over all maintenance of the office workplace.

September 1, 1999 - LITYAN PHILIPPINES INC.

May 31, 2001 4th& 5th Floor RFM Corporate Center

Pioneer cor. Sheridan Streets, Mandaluyong City

Philippines 1603

Executive Secretary to the Chief Operating Officer (Malaysian Expat)

Handles all confidential documents and Agreements related to the Company (e.g. Memorandum of Agreement, Contracts, Board resolutions, Secretaries Certificates, etc.)

Handles all International and Domestic bookings of the COO, all Expatriates and Managers.

Handles and assist in the processing of all the application and renewal of working Visas of Expatriates.

Handles, Arrange and Monitors all meetings of the COO.

Handles all documents for signatures / approvals.

Prepares COO’s Entertainment Expenses every 5th of the month.

Arrange all documents for courier to Malaysia and other countries.

Checks e-mails when COO is out of the country.

Assist COO in his paper works, presentations, reports, etc.

Prepares internal memos.

1996 - 1999 MARSSON INDUSTRIAL CORPORATION

Amber Avenue, Ortigas Center, Pasig City

Department Secretary

Handles concerns of both Sales and Service Field Personnel’s (i.e. Revolving Funds, Revised Itineraries, bookings in their respective areas, etc.)

Handles the International and Domestic bookings of all Sales and Service Field Personnel's including Managers & Supervisors.

In charge in the preparation and mailing of circular letters / memos to over 130 Accredited Dealers, Service Centers and Shops nationwide.

Updates and collate all reports of Field Personnel's as well as local and international correspondences.

Encodes Weekly Activities of all Service Personnel's in Paradox Program.

Encodes & Updates Quarterly Itineraries of all Field Personnel's in MS - Access Program.

Prepares necessary documents like Cash Advances, Local Purchase Requisition (LPR), Vehicle Service Request (VSR) forms and the like.

Updates list of Accredited Dealers, Service Centers and Shops monthly.

Monitors office supplies inventory.

1995 - 1996 DYNAMIC POWER PRODUCTS, INC.

Bo. Kapitolyo, Pasig City

Secretary

Assist Accountant in the preparation and processing of Check Vouchers and Checks.

Updates and collate all reports of Product Specialist and Service Personnel's.

Handles the Domestic bookings of all Sales and Service Personnel's.

Handles the Motorpool Maintenance Department's schedules to avoid overloading of vehicles for check-up.

Updates and monitors the stock inventory of vehicle spare parts.

SEMINARS / TRAININGS ATTENDED

August 14, 2014 Completed the following E-Learning Courses Training

Political Participation, Lobbying and Contributions

Key Controls

Prevention of Insider Trading

Anti-Bribery

Code of Business Conduct and Ethics

Records Management

March 12 – 13, 2013 SEA Administrator Forum

VISA Office - Singapore

May 27 - 29, 1997 2nd National Service Center Convention

Grand Men Seng Hotel

Davao City

January 28-31, 1997 7th Briggs & Stratton National Dealers Convention

Royal Pacific Hotel and Towers

Kowloon, Honking

April 20, 1995 Effective Telephone Communication

GUTHRIE JENSEN

Legend Hotel

June 14-17, 1994 Success Strategies & Skills for Secretaries

PACIFIC MANAGEMENT FORUM

Hotel Nikko Manila Garden

PERSONAL BACKGROUND

Date of Birth : April 16

Place of Birth : Pasig City

Computer Literacy : MS Office, Internet, Lotus Notes (E-mail), Outlook,

MAC OS, Windows, SAP, BPM

Character Strengths : Patient, Hardworking, Friendly, Organized

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