Katrina Small

**** ********* ***

Baltimore, MD *1229

443-***-****

ac76d1@r.postjobfree.com

Professional Experience

Senior Staff Accounts Payable Coordinator

CallisonRTKL, Baltimore, Maryland 2018-2018

●Reviewed Accounts Payable mailbox on a daily basises. Color coded emails and invoices to the appropriate Senior Staff Accounts Payable Coordinator.

●Uploaded invoices from the Accounts Payable mailbox into Payable, Approval & Tracking electronic system (PAT).

●Used Deltek Vision software system and Payables, Approval & Tracking electronic system (PAT) to process Accounts Payable invoices.

●Processed invoices through Payables, Approval & Tracking (PAT) for review and Project Managers approval.

●Downloaded ABC Imaging files 3 times a month.

●Reviewed ABC Imaging spreadsheets for errors for 10 RTKL office buildings.

● Uploaded ABC Imaging files into Deltek Vision software system for posting.

●Downloaded Staples file once a month for 10 RTKL offices.

● Reviewed Staples file for errors.

●Uploaded Staples files into Deltek Vision software systems for posting.

●Processed all rents for all of the CallisonRTKL office buildings.

●Processed all utility and work orders invoices for all CallisonRTKL office buildings.

●Processed parking invoices for four CallisonRTKL office buildings.

●Processed all insurances for all of CallisonRTKL employees.

●Processed all Human Resources and tax invoices.

Accounts Payable Supervisor

MileStone Retirement Communities, Baltimore, Maryland 2013-2017

•Used Greatplains and Yardi accounting software to process Accounts payable for 44 Assisted Living Communities and ten Senior Living Communities.

•Responsible for preparing the requisition for an Assisted Living Communities.

•Process corporate phone and internet bills.

•Process Union Dues for a Senior Living facility.

•Process the ACH wires for multiple facilities.

•Set up all new vendors.

•Process and cut checks for all insurances for Assited Living Communities and employees.

•Build batches and cut checks for multiple Assisted Living Communities, Senior Living Communities.

•Responsible for processing and cutting payroll manual checks.

•Work closely with treasury and the CFO regarding funding.

•Cut all checks for all Assisted Living Communities.

•Liaison between vendors and facility/communities management regarding payments.

•Assist co-workers and employees with questions and/or issues.

• Responsible for sending departmental emails.

•Train all new Accounts Payable employees.

•Train Communities.

•Train all new Executive Directors.

•Review and approve invoices uploaded into the electronic invoice system Procurement Partners.

•Responsible for preparing the import for Procurement Partners.

•Assisted former Accounts Payable Director with the A/P Invoicing Numbering Policy and Procedures.

•Responsible for processing invoices and cutting checks in Yardi software system.

•Assisted with the 1099 process through GreenShades.

•Review accounts payable coordinators weekly utility and work log.

Accountant/Account Payable

Qiagen Shared Services, Germantown, Maryland 2010-2013

•Used electronic invoice tool entry level Readsoft Cockpit.

•Used SAP ERP accounting software for cost center owner’s approval.

•Matched Purchased Order goods received through SAP ERP system.

•Provided assistance with monthly and year-end close procedures.

•Prepared analysis and reconciliations as needed.

•Investigated and resolved price or quaintly differences between purchase orders and related invoices.

•Reviewed and assigned general ledger and cost center accounts to non-purchase order invoices.

•Maintained favorable relationships with vendors; answer all vendor inquire’s and processed payments within scheduled due dates.

•Maintained filing system.

•Special projects as assigned by the A/P Manager.

•Trained temporary employees.

•Processed month end accruals.

•Invoice-coding and posting in SAP ERP system.

•Ran payment proposals, cut checks, pulled invoice for back up to match with checks.

•Responsible for New Hire Orientation of the Concur Web base Travel Expense Procedure United States and Canada.

•Liaison between employees and managers handling all Concur Employee expense questions.

•Responsible for auditing and authorizing Concur expense reports.

•Ensured expense Reports adhere to company travel policy.

•Downloading of Concur Web base Travel Expense report in Microsoft Excel on a weekly basis for United States expense reports and bi-weekly for Canada expense reports.

•Posting of Concur Travel Expenses in SAP ERP system.

Accounts Payable Specialist

United Therapeutics Corporation, Silver Spring, Maryland 2007-2009

•Responsible for full cycle accounts payable function.

•Utilized MAS 90 and SAP ERP system to process accounts payable.

•Responsible for semi-monthly and month-end processing.

•Placed invoice in the correct Budget Manager’s mail bins for processing.

•Responsible for A/P e-mailbox.

•Coded invoices to be processed in MAS90 and SAP ERP accounting software for Budget Managers approval.

•Logged batches to maintain outgoing volumes for Budget Manager’s approvals in Excel.

•Contacted vendors regarding past due invoices and provided customer service.

•Processed end of year 1099’s.

•Processed Wachovia ACH Wires.

•Cut checks, processed international checks for overnight mailing through UPS. Matched checks to the appropriate invoices backup and mailed them out for payment.

•Set up vendors in MAS90.

•Processed invoice for downloading voided checks and adjusted invoices in MAS90.

•Implemented/Trained on SAP ERP system for the Account Payable Department.

Senior Accounts Payable Coordinator

CareCentric, Inc. Owings Mills, MD 2005 - 2007

•Processed all AP transactions for 23 long-term care facilities totaling 2500+ invoices per month using MAS 200 accounting software. Invoices included regular vendor invoices, capital expenditures, petty cash reconciliations and T & E process as well as Resident refunds.

•Responsible for all vendor communication and negotiations.

•Communicated with assigned facilities to ensure accuracy and timely processing of vendor invoices.

•Research and resolve all vendor statements and disputed charges.

•Assisted AP Supervisor with Vendor Setup for a second client using Great Plains 7.0.

•Assisted with check run selection when needed.

•Assisted with training new staff as the senior AP Coordinator.

•Lead person responsible for preparing checks for mailing and/or overnight utilizing FedEx online.

•Maintained incoming invoice log to monitor workflow and volume using Excel.

Accounts Payable Coordinator

Accountants Inc., Hunt Valley, MD 2004 - 2005

•Processing Accounts Payable as a temporary employee covering for permanent staff while they were out of the office.

Accounts Payable Coordinator

Trans Health/Fundamental, Sparks, MD 1999 - 2004

•Received and date stamped all incoming mail from assigned facilities.

•Processed all AP transactions for 24 long-term care facilities totaling 2300+ invoices using PeopleSoft accounting software.

•Acted as liaison between vendors and facilities handling all vendor related issues.

•Researched and resolved all inquiries related to outstanding invoices.

•Responsible for handling checks with special mailing instructions.

Education

1985 - 1988 Graduated Montgomery Blair High School Silver Springs, MD

•Received two Olympic Skills awards for Child Development

Skills

•Proficient in: Microsoft Word and Excel, PeopleSoft 7, 8 & 8.5. Familiar with Great Plains and MAS 200, SAP ERP System, ReadSoft Cockpit, Quickbooks, Point Click Care, Deltek Vision, Payable, Approval & Tracking Electronic System (PAT).

Awards

•2010 Spot Award, 2006 Champion Achievement Award 1st quarter

References

•Available Upon Request

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