Virtual Assistant

SaVita Brooks

Altamonte Spring, FL ***** 407-***-**** ************@*****.***

https://www.linkedin.com/in/savitabrooks1

Responsible and dedicated Administrative Assistant with more than 10 years of experience supporting complex projects, managing logistics and providing administrative support in government and industry. Detail oriented, thorough and accurate in analyzing and compiling financial documents. Highly organized, efficient and skilled in a variety of office support tasks.

Management

Filing & Data Entry

Meeting & Event Planning

Office Organization & Administration

Records & Database Management

Scheduling & Calendaring

Spreadsheets & Reports

Telephone & Front Office Reception

Experience

Reedy Creek Energy Services Disney Lake Buena Vista, FL 2016-2018

Project Assistant /Document Control

Provided administrative support for 10 project managers and field engineers within a fast- paced office managing over 50 multi-million-dollar projects. Managed project management’s team calendar, planned various meetings pertaining to the scope of the project, prepared reports, spreadsheets and presentations, managed records, and administered databases.

Handle all incoming telephone calls and visitors upon arrival in the office

Schedule over 50 meetings monthly: Planned Work, Business Plan, Project Initiation, Constructability and Design Review, Pre-Bid and Pre-Construction

Match vendor invoices to purchase orders and process invoices and credits

Process a variety of routine typing and clerical duties as required Ranger Construction Winter Garden, FL 2014-2016

Office Assistant, Receptionist

Provided administrative support for an office of 15 project managers. Verified vendor’s Certificates of Insurance, responsible for greeting vendors, customers, job applicants, and visitors

Effectively implemented new technologies and trained 2 employees in process automation to encourage continuous improvement

Successfully submitted 250 plus files per day with 100% accuracy

Communicated with vendors to prepare and obtaining lien releases, prepared lien releases & checks for vendor payments in excess of $ 5 million

Processed new files for over 15 new projects

Arranged contracts, subcontracts, and purchase order documents as per requirements

Career Source Northeast Florida and Workforce Central Florida VA Work Study/Office Support Jacksonville, FL /Orlando, FL 2011-2013 Managed a wide variety of customer service and administrative tasks to resolve client’s customer service issues efficiently and quickly

Provided proficient client care pertaining to Career Source resources orientation, Employ Florida database, labor job market and employment searches, resume writing assistance, unemployment inquiries, and veteran’s benefits, counseling, employment, guidance, and training

Recipient of multiple positive reviews acknowledging dedication to excellent customer service

Navy Operational Support Center Naval Air Station Jacksonville Jacksonville, FL United States Navy

Office Assistant, Receptionist, Budget Operating Target (OPTAR) Manager 2008-2011

Provided administrative and executive support for over 2,000 personnel within a busy office. Managed logistic’s team calendar, planned client meetings; prepared reports, spreadsheets and presentations; managed records, and administered databases

Recognized for high-quality work, organizational strengths and exceptional customer service delivery

Praised by supervisor for excellent performance as interim office manager

(supervising five staff) during his nine-week leave

Became the logistics department primary creator of PowerPoint presentations and the main troubleshooter of Microsoft Office issues

Excelled within deadline-intensive environment, ensuring the accurate and on- time completion of all projects

Maritime Sensor Unit Jacksonville, FL

Independent Logistics Clerk /Administrative Assistant / Receptionist / Budget Operating Target (OPTAR) Manager

2004- 2008

Handled logistics for over 79 personnel: berthing, subsistence coordinator, government travel card coordinator, hazardous material coordinator, clothing coordinator, shipping documents

Identified billing errors and recovered $5,500 in vendor overpayments

Created databases and spreadsheets that improved inventory management and reporting accuracy

Directly responsible for reorganizing and restocking the allowance inventory totaling $ 5.5 million dollars with meticulous management and 100 % mission readiness

Education

MBA: 2015

WEBSTER UNIVERSITY – ORLANDO, FL

EMPHASIS IN ACQUISITION AND PROCUREMENT MANAGEMENT

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