Administrative Assistant

Education: Houston Community College in Houston, Texas - GED, Graduated 1978

CAP-OM (Certified Administrative Professional – Office Manager - IAAP certified)

Competencies & Skills: Excellent communications skills, Positive Attitude, Self-motivated, Dependable, Hard Working. I am a person of integrity and good work ethics

Training/Development and experiences: SKILLS ACQUIRED DURING EMPLOYMENT:

SharePoint Online, Office 365, Skype, Colligo, TRIM, SharePoint 2013, IQN, Lync, VISTA, Word, Excel, PowerPoint, Promaster, SAP TMS, SERP, CLASS, Information Mapping, Visio, Flow Chart 3, Access

CAREER HISTORY:

CenterPoint Energy (ADECCO Agency) November to December 31, 2018

Data Entry Specialist

Working with the DER Team gathering information for Solar Panel installations. Entering customer information into Online Systems (Rumba, CRM, EMS Web and Transformer Load Management) . Processing ICA’s, Customer Receipts, Electrical diagram, MIS, BHS, TLM, Customer contract, Inspection Pics and Permission to Operate, to include in file created for each customer.

CenterPoint Energy (ADECCO Agency) August to October 31, 2018

Gas Engineering Support Representative

Working in the Gas Engineering department at CenterPoint Energy providing support with the City of Houston (COH) Permits group researching google maps for locations/addresses, entering key information into COH Online System for restoration/paving repair including lane closures, Mobility Permits and TCP’s (Traffic Control Plan)

Shell Oil Company January 2006 to September 15, 2017

Treasury Assistant (contracted through ICON Consultants 1/1/2006-9/15/2006)

• Provide administrative support with Word, Excel, PPT, Flowcharts, etc. to Treasury team

• Experienced in document control/records management using SharePoint

• Manage group calendar, schedule meetings and audio conferences

• Coordinate department meetings, events (conferences, seminars, workshops)

• Coordinate travel arrangements both domestic and foreign

• Utilize SAP TMS for processing of invoices, travel expenses, and purchase cards statements for employees

• Additional responsibilities lay with the issuance of the Treasury Letters of Credit, setup bank vendors and verify letter of credit invoices against Letter of Credit master file

• Reconcile LOC invoices and cost allocation through SERP

• IT Focal Point for Treasury

• Information Management Compliance (IMC) Focal Point - Utilizing TRIM for Group Record Management process

• Facilitate all equipment, office and furniture moves on My Request

• Lead Treasury Team in GCC (Global Corporate Challenge)

• SERP Timewriting

• Staff onboarding/off boarding

• Coordinate office moves (DMC - Department Move Coordinator)

• Leadership in SWAN (Shell Woodcreek Administrative Network) Steering Committee

• Leadership in SWAN Community Service & Outreach Committee, Logistics Committee and Communications Committee

• Promote Safety (Goal Zero) Fire Warden for Treasury department - promoting a safety conscious mindset in the workplace

• Create and manage budget process to capture details of Treasury Operations costs for US, Canada and Brazil

• CAN (Change Agent Network) Channel information to work community (updates/changes to IT, My Request, Software applications, etc.)

Kerr-McGee/La Polla (Manpower Agency) May 2005 to December 2005

Administrative Assistant

Contracted as Administrative Assistant at varies locations Kerr-McGee Oil & Gas and La Polla Industries providing general administrative support.

McKesson Corporation August 1999 to February 2005

Administrative Assistant

I supported the Vice President of Client Service as well as her department of 40. My administrative duties included but were not limited to the following:

• Manage incoming/outgoing mail and software release distributions

• Plan and execute events (meetings, conferences, workshops, Christmas parties, baby showers, anniversaries/birthdays)

• Coordinated travel arrangements using both ResAssist and Rosenbluth flight tools

• Utilized Microsoft Outlook for scheduling appointments

• Maintain invoices for vendors and respond in a timely fashion to vendor issues

• Supervised temporary administrative personnel (front desk receptionist(s) were on a contract basis)

• Trained receptionist on office procedures and answering switchboard

• Reviewed timecards and approved hours

• Coordinated Bus Program for employees

• SAP Labor and Expense System used for Expense Report entry and approvals

• Assisted HR preparing New Hire Packets and maintaining Human Resource Personnel files

Bank of America (Pro Staff Temp Agency) May 1999 to July 1999

Administrative Assistant

Contracted as Administrative Assistant at Bank of America providing administrative support on a three-month project changing the Bank of America logo throughout the United States.

EXCEL Logistics (ADECCO Agency) February 1999 to April 1999

Administrative Assistant

Contracted as Administrative Assistant at EXEL LOGISTICS providing administrative support to the Transportation Department utilizing the AS400/TOPEX system to gather information to create SIR Reports.

Texas Eastern Corporation (Duke Energy, Spectra now Enbridge) December 1978 to January 1999

Stat Typist to Sr. Secretary

I supported a department of sixty in TETCO-Information Services. My administrative duties included were but not limited to the following:

• Coordinate department meetings

• Process expense reports, purchase requisitions, invoices, check requests

• General correspondence and company distributions

• Coordinate travel arrangements

• Coordinate department moves

• Utilized Lotus Notes Time-Off Reporting section to maintain department absences

• Served as junior GA (Group Administrator) for my department

• Utilizing CLASS software to verify equipment and lease expirations

• Perform Pro Filler (electronic form) in preparing Service Requests for new equipment, additional software/equipment, work orders and Pacf forms

• Utilized Remedy Software to request equipment moves or repairs. Report any problems users are experiencing to Help Desk

• Volunteered as United Way Campaigner

• Arranged department celebrations (birthdays, department Holiday Luncheons)

References:

Robert Tusini, CAD/GIS Supervisor - CenterPoint Energy (CNP) 713-***-****

SHELL

Ronald Villanueva, Assistant Treasurer - 832-***-****

Claudia Foster, Treasury Manager - 713-***-****

Lorelle Hodges, Administrative Assistant - 281-***-****

Jessica Maldonado, HR Analyst 832-***-****

Rodrigo Fraga, Treasurer, Treasurer EMEA - +44-207-***-****

Eric Moses, Planning and Appraisal Finance Advisor - 832-***-****

Jackie Benoit, Finance Manager Oil Sands - +1-403-***-****

Jan-Pieter Oosterom, Finance Manager Manufacturing Pernis - +311********

Sheena James, Business & Portfolio Planner/Analyst - 832-***-****

Prior to 2006

Donald Page, Manager, Texas Eastern (Enbridge)

William Giles, Manager, Texas Eastern (Enbridge)

Kim Flores, VP McKesson Corporation

Alison Hamlet, HR Manager, McKesson Corporation

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