Candidate Experience Coordinator

Nicole Duncan

**********@*****.***

Skill Highlights

MS Office proficiency, Concur Expense tool, PeopleSoft, Workday, Salesforce, Avature

Experience

Candidate Experience Coordinator

January 2017 – Present

Cisco Systems, Inc. – RTP, NC

Ensures every candidate and new hire has an exceptional experience while pursuing a career at Cisco. Schedule interviews for job candidates: arrange virtual or in-person meetings. Partner with recruiters to get offers approved, created, delivered, and returned. Assist in tracking all applicants, referrals, background checks, reference checks, re-hire and partner eligibility, assisting with immigration responsibilities and coordinating relocation efforts. Facilitates new hire process collecting employment documents, track new hire data entry, and ensure all new hire activities are accurately completed. Liaise with hiring managers to ensure they are preparing for new hire day one start. Build an effective partnership with aligned recruiters to assist them in attracting the best talent to Cisco.

Project Coordinator

June, 2016 – January, 2017

Cisco Systems, Inc. – RTP, NC

Managed calendars and Prepared expense reports for senior managers. Organized and planned monthly events for team of 60. On-boarded new hires (reimage laptop, obtain badge, order materials, cube space). Maintained Mailer lists and users for the following tools: SmartSheet, Box, and Wiki Central. Assist in setting up All-Hands Meetings in RTP (Catering, WebEx and/or Telepresence). Ordered Materials via I-Procurement.

Executive Assistant

November 2015 to May 2016

General Electric - Cary, NC

Supported the Global Operations Executive for Industrial Solutions business and provides backup support for GM

Executive Assistant. Planned international and domestic travel. Scheduled interview slates and coordinated new hires.

Maintained office seating plan. Organized all logistical details for in-house and off-site meetings, events and training. Scheduled and prioritized meeting requests, including teams in global locations. Prepared presentation material at an executive level. Updated and maintained organization chart.

Sr. Executive Assistant

December 2013 to April 2015

Fidelity Investments - Durham, NC

provided administrative support for Senior Vice President and assigned group: calendar management, travel planning,

and presentation development. Assisted team with systems access, issue reporting, billing and expense reporting.

Managed workflow for team supported and achieved individual productivity goal of 25% client billable projects.

Executive Assistant/Project Coordinator

December 2011 to November 2013

Lenovo - Morrisville, NC

Managed complex calendars. Arranged extensive international and domestic travel. Prepared and reconciled monthly

Expense reports and corporate card reconciliation. Supported Project Managers in coordination of activities,

provisioning, environment setup and logistics for training. Maintained and documented reports on the projects status.

Scheduled and tracked team projects, training, travel.

Benefits Executive Assistant

April 2008 to June 2011

Credit Suisse - Morrisville, NC

provided administrative support to Senior Executive and team. Scheduled meetings and conferences. Arranged travel, expense reports, accounts payable and billing processes. Supported recruitment staff: scheduled interviews, background and pre-employment screening, arranged candidate travel and on-boarding coordination for new hires. Prioritized and managed multiple projects simultaneously, with effective follow through.

Operations Executive Assistant

April 2005 to April 2008

Credit Suisse - Morrisville, NC

Performed comprehensive administrative support and services for the Senior Executive. Facilitated communication for

the division. Managed calendar and division meetings. Coordinated travel plans. Responsible for supplies and

purchasing management. Prepared expense reports and reconciled corporate card.

Executive Assistant

March 2001 to December 2003

State Street Bank - Quincy, MA

Managed calendar and scheduled quarterly and annual meetings. Coordinated complex travel arrangements.

Communicated and interacted effectively with all levels of management, clients and vendors. Prepared reports,

Presentations and correspondence. Performed special projects as assigned.

Travel Department Administrator

April 1994 to December 2000

Fleet Bank - Boston, MA

Managed corporate credit and calling card programs. Administered automobile reimbursement program. Prepared

financial management reports and generated monthly budget forecast. Reconciled accounts payable and receivable and

expense reports. Managed operation and maintenance of office equipment. Maintained business supplies and cost

records. Setup and trained new employees voicemail, email systems.

Community Banking Group Administrative Assistant

April 1992 to April 1994

Fleet Bank - Boston, MA

Scheduled meetings, seminars and conferences. Created and updated monthly reports. Arranged travel

accommodations. Coordinated United Way solicitation meetings Supervised part-time staff.

Loan Center Administrative Assistant

April 1990 to April 1992

Fleet Bank - Boston, MA

Composed internal and external correspondence. Prepared management reports and financial data. Researched

potential clientele industry background. Acted as liaison between clients and Loan Officers

Education

Graduate Human Resource Management Certificate

University of Phoenix – Phoenix, AZ

Bachelor of Science: Business Management

Northeastern University - Boston, MA

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