Manager Personal Assistant

Curriculum Vitae – THABANE NGCOBO

Personal Details:

Name &Surname : Thabane Ngcobo

Identity Number : 880***-*******

Contact Details : 071-***-****/073-****-***

Email Address : **********@*****.***

Address : D856 Umlazi Township, Hambakahle Mkhonto Road

Nationality : South African

Driver’s license : Code 08

Gender : Male

Languages : English, IsiZulu

Marital Status : Single

CAREER OBJECTIVES

My career objective is to secure a position in a progressive and innovative organization,

In which my organizational, interpersonal and communication skills would be utilized.

I believe my hard work, dedication and ability to quickly acquire new skills will be an

Advantage to any institution.

PROFFESSIONAL STRENGTHS /SKILLS

Excellent inter-personal and independent thinking skills

Effective oral and written communication skills, and well-versed in problem solving.

Well –mannered and approachable, patient and comfortable to communicate across language barriers and cultural differences.

Research,composing and information editing skills

Ability to work accurately under pressure

Ability to exercise discretion and maintain confidentiality

Excellent time management and expertise in delivering positive and successful projects.

Able to assist with development of administration procedures through market and industry knowledge, to work effectively.

Sound knowledge of Microsoft package, internet and email systems

Good understanding of government legislation and applicable codes of good practice

Sound knowledge of public administration theory, governing principles, policies and practices.

Knowledge of, and strong commitment to,the principles of public administration, including areas such as equal opportunity and occupational health and safety.

Effective in managing stakeholder relations, and conception, implementation and management of stakeholder activations.

Establishing robust relationships with communities and key stakeholders

Efficient event planning and co-ordination

High level understanding of socio-economic landscape in urban and rural areas

Co-ordination and control of work schedules, and project prioritization.

EDUCATIONAL BACKGROUND

Institution : Ogwini Comprehensive High School

Qualification Obtained : Matric

Year Obtained : 2009

Subjects Passed

English

IsiZulu

Life Orientation

Geography

Hospitality

Music

History

Core Competencies & skills:

2011-2012

DIPLOMA-Coastal College (Swinton Campus)

Major: Public Relations

Modules completed: Public administration

Public Finance

Computer practice

Communication

Entrepreneurship and Business studies

Municipal Studies

April 2015 – March 2016

Position worked: EThekwini Municipality (Office Speaker)

Designation: Senior Clerk/Receptionist /Personal assistant to the chief whip(internship)

Provide administration support to the department including secretarial /receptionist functions, processing of information, attending to queries and completing procedural documentation.

Duties:

EXECUTIVE SUPPORT

React to urgent requests/ issues and contacts relevant stakeholders

Gathers, evaluates and prepares information and supporting data for meetings

Follows up on minute action points and other deadline issues

Receives correspondences addressed to the Chief Whip and drafts responses accordingly

Submission of general and confidential documents for the Chief Whip

Develops and maintains a suitable executive filing system consisting of all documentation pertaining the Chief Whip.

Undertakes fast and accurate typing of documents, reports,letters,memorandam and any other typing as requested by the Chief Whip

EXECUTIVE SUPPORT

Co-ordinates operational activities

Convenes weekly planning and control meetings

Compiles relevant reports as requested

PERSONAL ASSISTANCE

Anticipates the needs of the Chief Whip

Ensures that the specific preferences in terms of travel arrangements and accommodation are organized

Ensures that personal assistance is provided as and when required

Maintains and co-ordinates the diary of the operations Chief whip and schedule appointments

Co-ordinates and control the manager’s incoming mail by opening, registering scrutinizing, distributing some and diarizing the necessary follow-up and draft replies to routine correspondence and returns

Reacts to urgent request /issues and contacts relevant stakeholders

Monitors and follows up on resolutions of meetings

Arranges co-ordinates and monitors the booking of meetings, presentations, venues,boardrooms, resources including refreshments and logistical requirements for such meetings

CLERICAL & ADMINISTRATION DUTIES

Undertakes administrative /clerical functions by completing all procedural activities

Provides a receptionist service i.e. receiving visitors /customers, answering,the telephone and attending to enquiries decide on appropriate course of action

Deliver, collect items, materials or documentation from internal and external locations

Completes monthly sheets

Directs and controls telephone calls by conducting the necessary screening,redirects call and deals with general and customer queries where possible and impats information required

Ordering of stock, preparing of Pro Formas

Receive and check deliveries

Maintains electronic, confidential and hard copy filing system of staff records, correspondence and master copies .

Controlling and issuing of stationery

Forwarding time sheets leave forms, overtime forms and related employee documents to the HR department.

1 April 2014 to 1 April 2016

Employed by: EThekwini Municipality (Office of the Speaker)

Designation: Administration Officer(Internship)

Duties:

Maintain confidential and update them accordingly of ward committee members

Prepare professional correspondence and compiling reports for submission

Manages and maintains the filing system of Wards

Maintain a database of important contacts (ward committee members)

Provide administrative support services

Capturing data and providing secretarial functions for meetings (taking minutes)

Prepare logistics for meetings ward Council Meeting (invitations,agendas,venues etc)

Update of Ward Committee database

Dealing with incoming and outgoing emails

Issuing of stock to Councillors (Stationary and Cleaning materials)

Attending Council meeting and Ward committee meeting

Dealing with office Maintenance

Provision of administration support in relation of Council Matters and Ward Committee.

January 2013 to December 2013

Employed by: Department of Health (Prince Mshiyeni Memorial Hospital )

Department:Supply Chain management

Designation: Supply Chain Officer (In-Service)

Duties:

Prepare stock taking quarterly and annually

Prepare purchase and replenishes surgical sundries

Filling TR15 according to months

Compiling the costing for clinics

Receives,stores, and issue supplies to ward and clinics

Booking out TR15 to SLD cards

Updating of register book part A and part B

Opening of tender box

Timeous submission of invoices to payment section

Check supply invoices against purchase order to ensure that the correct item are delivered

Employed by: Department of Education

Designation: Registry Clerk (In-service training)

Duties:

Filling of correspondence

Attending telephonic queries

Assisting in photocopying and faxing

Working on the Metro Filer systems

Sorting of correspondences

Attending meeting and minute taking

Knowledge of Persal systems

Opening and Filling of files

Checking and Verification of claim forms

Directs and control telephonic calls

References:

EThekwini Municipality: Senior Admin officer:Zandile Cele :031-***-****

EThekwini Municipality: Speakers Office Manager:Desmond Myeza:031-***-****

Department of Education:Admin officer (Truro House):Derek Naidoo :084-***-****

Department of Health :Admin officer (PMMH):Mrs. M Mfayela :031-***-****

Contact this candidate