Theresa C. Ladd, PACE, MOS, ERMp

ac74vi@r.postjobfree.com

315-***-**** www.linkedin.com/in/theresacladd

Sr. Executive Assistant

Project/Records Management Coordinator

A proactive, positive, highly motivated Sr. Executive Assistant/Sr. Project Coordinator with a history of supporting C-level executives in a fast paced, ever changing Fortune 500 Company. An emotionally intelligent individual with strong computer, organizational and records management skills who contributes to the efficiency and effectiveness of an organization with a strong desire to resolve issues, create systems and see projects to completion.

Certified PACE, MOS, ERMp Customer Service Employee Morale Builder

Multi-Switch Tasking Individual Efficient and Effective Results and Detail Oriented

Accomplishment Highlights

Reduced $20K international travel costs for department

Reduced door to floor time by 75%; own, develop, modify and maintain new employee training curriculums

Supported Chairman of the Board, Chief Financial Officer, MONY Financial Services

Ensuring consistency, format, process and act as manager for >15,000 electronic and paper records

Author Standard Operating Procedures

Experience

Sr. Project Coordinator 03/2012-12/2018

Department Coordinator 12/2008-03/2012

Project Coordinator 12/1999-12/2008

Biologics Analytical Sciences and Technology

BRISTOL-MYERS SQUIBB COMPANY, East Syracuse, NY

Support Sr. Executive Management Team and 90 team members across 3 facilities

Prioritize and schedule activities for the Executive Director, manage complex calendars, international/domestic travel arrangements, expense reporting and maintain follow up system, research and prepare correspondence

Design and manage compliant process for Sr. Executive Management approval of Biologics Justification of Specifications

Support and assist in the submission and database management of 4 budgets (Operating/Project-Capital/Headcount/Conferences)

Supervise and distribute tasks to administrative staff, provide technical and software support

Coordinate global meetings and video conferences; prepare meeting agendas, compile and distribute action items

Increase management productivity by creating organizational charts using conditional formatting

Immeasurable cost savings realized by creation and organization of 2 electronic documentation binders in “go green” initiative

Achieved strict timelines to support regulatory submissions and manufacturing deliverables by closing 800 change control actions

Employee on-boarding and processing of human resource functions in Workday

Enter and maintain employee time management using eTime and KRONOS

Create and distribute newsletters, manage SharePoint site and dashboards

Create documentation management system for controlled use and trained organization; create Microsoft Word and Adobe Acrobat templates

Theresa C. Ladd, PACE, MOS, ERMp

ac74vi@r.postjobfree.com

315-***-**** www.linkedin.com/in/theresacladd

Additional Relevant Experience

Stylist, Customer Service Representative

DAVID’S BRIDAL, Syracuse, NY

Sr. Administrative Assistant to Sr. Vice President

KEY BANK, Syracuse, NY

Sr. Administrative Associate

BRISTOL-MYERS SQUIBB COMPANY, Syracuse, NY

Administrative Assistant/Receptionist

TAD TECHNICAL SERVICES, Syracuse, NY

Sr. Executive Secretary to Chairman of the Board, Chief Financial Officer

Sr. Secretary to Director

MONY FINANCIAL (a/k/a AXA Financial), New York, NY and Syracuse, NY

Microfilm Technician (Medical Records)

UNIVERSITY HOSPITAL, Syracuse, NY

Education/Certifications

Professional Administrative Certification of Excellence (PACE formerly CPS)

Certified Microsoft Office Specialist (MOS) Word, PowerPoint, Excel

Certified Electronic Records Management Specialist

Bryant & Stratton Business Institute (Secretarial Curriculum)

Notary Public, State of Nevada (pending January 2019), CPR/AED Trained

Awards

Awarded 2016 Collaborative Spirit Award Achieved 7 years perfect attendance

Software Proficiencies

Microsoft Word Kronos and eTime SharePoint

PowerPoint Workday Prism (CARA)

Outlook and Skype for Business Concur OrgPlus

Excel SAP/SRM/Ariba Budgeting

Visio DCA Maximo

Adobe LiveCycle Designer Publisher GTS

Onyx PubD Expense Reporting

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