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Administrative Assistant Executive

Fountain Valley, California, United States
January 05, 2019

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Laura J. Kirazian

***** ******** ********, **** **; Fountain Valley, CA 92708 •

714-***-**** •


Executive Assistant / Administrative Support

• Proficient in Mac and PC operating systems and applications. Quick-learning on all software programs. Typing at 60+ words per minute.

• Extensive reception experience and strong customer service skills.

• Highly organized and extremely detail oriented with excellent communication skills.

• Works under limited supervision with ability to multi-task and prioritize, while also being a team player.

• Experienced in handling sensitive information with a high degree of loyalty and confidentiality.

Recent Employment

Feb 2017 – Present Home Health Care Agencies; Orange County, CA; including:

• BrightWatch Caregivers – Assisting a woman and gentleman with dementia: companion care, grooming / bathing / dressing assistance, shopping / errands, light housekeeping, bedding / laundry, meal preparation, medication reminders, exercise.

• Synergy HomeCare – Assisted a woman with Alzheimer’s disease: checked and recorded blood glucose levels, blood pressure, medication reminders, meal preparation, activities / companionship, skin and hair care, errands. Childcare, assisted other elders with household care, and people with injuries. Oct 2008 – Feb 2017 Employment Agencies; Orange County, CA; including:

• Karma Automotive; Accounts Payable Assistant – Scanning files into electronic documents to attach in SAP, updating vendor addresses in SAP, parking documents in SAP, weekly mailing out of checks, distributing mail and scanning new invoices, research projects, filing all invoices and wire transfers.

• Coca-Cola; Administrative Assistant / Route Process Administrator – Front desk administrative duties; collected and counted all cash from drivers; made bank deposits and reported inaccuracies, using SAP.

• Talend, Inc.; Office Manager / Accounting Assistant – Obtained approval for AP invoices, reconciled expense reports, meal and travel planning, responsible for building maintenance, front desk duties.

• Kinder Morgan Energy Partners; Tank Group Administrator – Updated government compliance and inspection reports on several database programs; maintained audit controls; entered work directives, including acting as liaison between Project Managers, Procurement and Contracts; updated accrual information monthly; expense report verification, off-site archiving; organized catered meetings.

• Health Net; Administrative Assistant – Supported Mid-Market Sales; maintained filing systems, archived files off-site; tracked client information; prepared new client presentations and sales materials; correspondence; ordered supplies. Also worked as a Medical Records Coordinator and Medicare Sales Assistant.

• Sybron Dental; Assistant Buyer – Daily purchasing, consistent usage of Oracle, maintained supplier and order filing (requiring updating audit controls), responsible for nonconformance issues and returns, expense reconciliation. Experience as a Procurement Coordinator, using SAP. Key player in project to move all P.O.s into blanket P.O.s, involving extensive communication with all suppliers.

• GMAC Mortgage; Administrative Assistant – Supported the Special Operations Dept.; prepared presentations, spreadsheets, flowcharts and correspondence; handled calendaring and expense reports for the Executive Vice President; set up meetings, interviews, travel and catering for entire department, as well as ordering office supplies; also acted in a receptionist capacity – greeting visitors and vendors. Sep 2006 – Sep 2007 Insco Insurance Group; Irvine, CA: Executive Secretary to the Senior Vice President of Claims – Prepared monthly, quarterly and all other reports; trained employees on new software and procedures, including LaserFiche archiving; generated company forms, letters and SOPs.

Mar 2006 – Sep 2006 IBM (Contractor via Manpower); Irvine, CA: Executive Assistant – Managed calendars (including meetings in international time zones) using Lotus Notes; handled expenses and travel for a company during an acquisition. Sep 2004 – Mar 2006 Behr Paint; Santa Ana, CA: Executive Assistant to the Vice President of IT – Provided support to the entire IT Department, consisting of approximately 90 employees. Daily procurement using SAP; acted as a liaison between Accounting and IT; trained others on SAP; distributed payroll; maintained audit controls, calendars; planned travel and executed all department activities, including catered meetings on and off-site. Jan 2003 – Sep 2004 Duncan McIntosh Company, Inc.; Irvine, CA: Editorial Administration Manager for Sea and Go Boating Magazines – Photo procurement, tracking and return; managed editorial schedules; acted as liaison between the Publisher / Editorial / Production Depts.; worked as Team Leader to obtain all information for annual boat buyers’ guides and boat show calendars; worked at the boat shows. Jun 1995 – Aug 2002 General Electric - Energy & Environmental Research; Irvine: Graphic Artist / Administrative / IT Assistant – Electronic document design and publishing; coordinated and prepared major proposals, presentations, reports and poster sessions; technical drawing, scanning and editing graphics and photos; trained other staff on software and provided technical support; coordination and support of videoconferences, as well as meetings, travel and interviews. Assisted in development and maintenance of company website.

Other Experience

• La Quinta High School: Graduated with Awards: Art Scholar of the Year and Perfect Attendance, College Preparatory Courses, High Honor Roll, Placed in District Typing Competition, Entered in District Math Competition.

• New Horizons: Vocational computer classes.

• Caregiver: State registered Home Care Aide #751-***-****. CPR Certification. Live Scan, TB test. Have taken 19 online Caregiver courses.

• Volunteer: KPLS 830 AM Radio -- Co-hosted nationally syndicated talk show, commercial voice-overs, disclaimers, Public Service Announcements

• Photographer: Published photographer for concerts, portraits, and location photography. References

Glenn England: 949-***-**** / Jeff Munic: 714-***-**** /

Mark Sheldon: 714-***-**** /

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