Paralegal

CORPORATE PARALEGAL

Respected professional with strong work ethic. Experienced in the management of contracts, real estate and corporate governance matters with repeated success managing sizeable, cross-functional teams for company-oriented projects. Capable of balancing numerous priorities with minimal supervision. Highly organized and focused on attention to detail and meeting deadlines. Excellent interpersonal and customer service skills. Flexible and reliable. Ability to reason logically. B.S. in Legal Studies. Licensed PA Notary since 2005. Proficient in Microsoft Office Suite, Pacer, Lexis Nexis, Access, GEMS/ComputerShare and various real estate management and mapping applications.

EDUCATION:

Bachelor of Science Degree Legal Studies/Political Science, Point Park Univ., Pittsburgh, PA, 2004. GPA 3.67

Paralegal Studies (5 of 10 Core classes), Duquesne University, Pittsburgh, PA, 2004. GPA 3.5

Licensed PA Notary, Commission #1218477, National Notary Association, 2005-2018.

Accounting classes, CCAC-South Campus, Pittsburgh, PA, 1991.

Human Resource Management class, CCAC-South Campus, Pittsburgh, PA, 1988.

Associates Degree (AST) in Construction Engineering, Dean Institute of Technology, Pittsburgh, PA, 15226 1983.

CORE COMPETENCIES:

Contract Administration:

Drafted and reviewed new and existing contracts and deeds

Managed full contract lifecycle among various functional teams including sales, operations, finance and others with great follow through.

Maintained and organized contract document library

Liaise with stakeholders, legal, business partners and other team members to resolve deviations in internal drafts and proposals

Assist with development of inter-departmental and cross-functional processes and practices for managing and administering a variety of contractual agreements

Primary point of interaction to address standard questions with respect to contract issues

Manage new/active contracts approval, execution and through lifespan of contract

Manage timely/advance notifications of contract renewals and terminations

Review/confirm billing from vendors with respect to active contracts

Worked in capacity of project manager regarding contract repository and subsequent re-organization, implementation and maintenance of contract database

Monitor and audit the integrity of the legal contract database and paper files, as well as other company records, to ensure accuracy and completeness of contract data

Verify invoices and liaise with Finance regarding payables/receivables associated with active contracts

Provide direction and training to colleagues/temp staff regarding database, contract policy/procedures and Special Projects

Real Estate:

Managed real estate/lease obligations and document library

Worked in capacity of project manager regarding real estate deed/lease repository and subsequent project to integrate real estate data into database

Title Abstracts: Research public and private records to verify surface and subsurface ownership of real estate, chain of title, encumbrances and title deficiencies (deeds, liens, judgments, easements, plats/maps, decrees, agreements, etc.) and verify legal description of property

Examine title reports from outside abstractors to confirm accuracy

Prepare/process abstracts/documents in preparation for attorney certification

Respond to third party inquiries regarding sale/leases and provide recommendations to management

Coordinate property sales, review closing documents/deeds/leases

Manage/Audit royalty accounts; monitor well production

Liaise and align with internal stakeholders, legal, business partners and other team members

Attend industry-related seminars and webinars to further knowledge in field

Corporate Governance:

Responsible for management of corporate governance matters for 94 U.S. and CAN subsidiaries of BNY

Worked in capacity of project manager regarding major entity dissolution project in connection with federal regulator’s mandate

Manage state filings including incorporation, registrations, qualifications, name changes, mergers, acquisitions, consolidations, reinstatements, withdrawals, dissolutions, address changes

Draft/prepare various legal agreements and entity board actions including purchase/sale agreements, written consents, certificates, affidavits, Powers of Attorney, Proxies, Delegations

Maintain corporate minute books/reference files

Monitor and audit the integrity of the entity database to maintain compliance with corporate and regulatory policies and procedures

Serve as back-up to colleagues with respect to preparing and filing SEC and regulatory compliance filings including Forms 3, 4, 144, FR Y10, 10-k

Manage corporate structure chart and corporate officer/director listings

Manage logistics of board/committee meetings; Prepare and distribute meeting and presentation materials

Manage record retention in accordance with corporate guidelines

Review/manage payment of vendor invoices

Maintain and organize corporate documents, entity reference files and electronic forms library

Provide direction and training regarding entity management policy and procedure

Assist in developing policies, procedures and practices relating to corporate governance

Provide direction and training to colleagues regarding entity database system, entity data review and approval policies and procedures

Record Retention:

Manage record retention database and destruction schedule

Liaise with third-party record storage facilities

Assist with record-retention procedures and policy implementation

Project Management/supervision:

Manage multiple projects as directed by senior management

Liaise/coordinate activities and meetings between satellite offices, legal, third parties and corporate staff

Litigation:

Provide legal research as needed; Coordinate with in-house attorneys

PROFESSIONAL EXPERIENCE:

SENIOR PARALEGAL, Legal Affairs, 2014-Present The Bank of New York Mellon, Pgh., PA

Selected accomplishments:

–Maintain accurate entity database; managed routine audits of entity data, qualifications, registered agent invoicing to identify and remediate potential compliance issues

–Successful management of dissolutions/mergers/restructurings pursuant to federal mandate

–Successful management of federally regulated Board Governance Playbooks

–Met all targeted deadlines for a large number of subsidiary mergers, dissolutions, consolidations and reorgs and regulatory requests/filings.

–Identified compliance issues resulting in timely remediation.

PARALEGAL, Jan. to Feb. 2014. Leech Tishman Fuscaldo & Lampl, Pittsburgh, PA

Review/examine Title Abstracts in preparation for Attorneys’ Oil, Gas, Surface and Coal Certifications.

PARALEGAL/EXECUTIVE ASSISTANT, 2012–2013 Duncan Land & Energy, Inc., Crafton, PA

Selected accomplishments:

–Review/examine/prepare Title Abstracts for attorney certification, meeting tight financial deadlines.

–Identified owed royalty income; Located discrepancies in the production reported to PA DEP vs. company’s receivables thereby providing the company with an opportunity to retrieve missing royalty revenue.

PARALEGAL AND ANH Refractories Company, Moon, PA

CONTRACT ADMINISTRATOR, 2007–2012.

Selected accomplishments:

–Assist with compilation of contracts and subsequent development of contract and real estate library and creation of robust database.

–Identified owned real estate.

–Assist with developing policies, procedures and best practices relating to contract administration.

–Managed/maintained all corporate Minute Books.

–Successfully audited the contract database including the identification of missing contracts.

–Identified oil and gas interests of the corporation thereby enabling the corporation to benefit from oil and gas royalty revenue.

–Created a robust contract and real estate database in order to manage the corporation’s contractual and real estate contractual obligations.

PA NOTARY PUBLIC, 2005–Present. Commission No. 1218477, Pittsburgh, PA

–Provided standard Notary Public services to individuals.

–Provided notarial services for financial institutions and mortgage servicing companies.

INDEPENDENT CONTRACTOR, 2003–Present. Various clients, Pittsburgh area

–Prepare/file quarterly and annual tax forms and general administrative work for various clients.

CAD ADMINISTRATOR, 05/1991–03/2007. PNC Financial Services Group, Pittsburgh, PA

Managed the corporation’s day to day rent allocations covering over 12 million square feet; Compile financial and reports regarding rent allocation and analyze data for department reporting; Created and presented cost effective floor plans; Project management and supervision; Assisted with computer system administration and upgrades; Software training and support; Performed system backups of real estate database.

Selected accomplishments:

–Identified un-leased real estate owned by corporation resulting in over $10 million leased revenue.

–Managed the rent allocations for the corporation’s retain and major building space.

–Coordinated monthly cost center rent allocations with Finance Department.

DRAFTPERSON, 1989-05/1991. Burt Hill Kosar Rittelmann Associates, Inc. (Burt Hill Inc.), Pgh., PA

Draft architectural, engineering and interior design drawings for various clients. Major project was the renovation of historic Higbee Company building in Cleveland, Ohio for client Dillard's and Edward J. DeBartolo Sr.

CAD DRAFTPERSON, 1988-1989 Michael Baker Jr. Corporation, Beaver County, PA

Draft residential architectural elevation, construction and fabrication drawings and create material lists. Major project was the renovation of various Eastman Kodak Company manufacturing facilities.

DRAFTPERSON IV, 1983-1988. Ryan Homes, Inc., Pittsburgh, PA

Draft residential architectural elevation, construction and fabrication drawings and create material lists.

DRAFTPERSON, 1982-1983. Voegele Co., Inc. (Extech/Exterior Technologies, Inc.), Pgh, PA

Draft fabrication and installation drawings for daylighting systems, custom facades and wall systems.

PATENT DRAFTPERSON, 1979–1984. Various Patent Attorneys, Pittsburgh, PA

Created utility and design patent drawings for various Attorneys to complete clients’ patent applications.

PROFESSIONAL AFFILIATION:

National Notary Association, 2005–Present

COMMUNITY SERVICE:

Annual MS Walk

BNY Community Partnership projects

Legal Pro Bono projects

Central Blood Bank donations

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