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St. Charles, Illinois, United States
January 02, 2019

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Debra McInnis

Saint Charles, IL



Detail oriented with strong analytic skills.

Excellent communication skills, both written and verbal.

Extremely ethical and loyal.

Work History

Oct 2018-Present Controller, Ballco Manufacturing, Aurora, IL Responsible for accurate monthly Balance Sheet and Income Statements

Preparation of annual budget, companywide as well as multiple divisions

Monthly budget variance analysis review with ownership and management

Completed cost analysis on 800 manufactured products; 1,000 more to review

Guidance & cost reviews for new products being quoted by the sales dept.

Revised the procedures for parts manufactured as stock for speculated sales

Daily financial analysis and accountability oversight for a production division

Preparation of monthly WIP for typically 250 Job Shop orders in progress

Coordination with shop managers to create consistency in labor accountability

Oversight of manufactured stock stored at an offsite warehouse

Calculation of quarterly commission payments and management bonuses

Proper allocation, amongst 3 divisions, of labor and overhead expenses

Created accruals for PR, Insurance, Depreciation, Etc. to ensure proper period accounting of various expenses

Coordination with outside CPA for preparation of the annual audit & tax return; including the review of over $3M in import and manufactured products inventory

July 2014-Present Controller, Compass Automation, Elgin, IL

Preparation of accurate monthly Income Statements and Balance Sheets

Management of cash flow and preparation of Cash Flow Projection Reports

Preparation of payroll and related financial statement entries

Banking relations, line of credit management, bank reconciliations

Review and approval of sales department monthly commission payments

Oversight of expense reimbursement program, ensuring appropriateness

Preparation of WIP schedule; Extensively revised WIP procedures

Responsible for all aspects of Accounts Receivable and Accounts Payable

Preformed monthly analysis and prepared reports on financial operations

Responsible for the completion of all HR functions for the company

Established 401k, Medical, Dental, STD and LTD plans for the company

June 2011-July 2014 Cost Accountant/Senior Accountant, GEKA Manufacturing, Elgin, IL

Evaluation of Bills of Materials and Routers for accuracy; completed verifications through direct observances on the manufacturing floor

Maintained ERP system with manufactured items essential data

SAP, INFOR, Quick Books, Excel and Microsoft Word experience

Oversight of complete bi-annual physical inventory of 80,000 sq. ft. total area

Assisted controller on special projects and completed his duties while absent

Bank reconciliations, banking relationships, ACH/Wire transfers

Monthly reconciliation of Balance Sheet accounts and intercompany accounts

Daily billing of shipments from parent company in Germany and local region

Posting of cash transactions/collections/approving customer credits

June 2010-Apr 2011 Controller, Classic Protective Coatings, Memomonie, WI

Provided timely, accurate and relevant financial information to management

Managed cash flow and all proposed borrowing base requirements

Managed relations with outside accountants and bank relationships

Managed all aspects of payroll, accounts receivable and accounts payable

Completed payroll and state sales tax reports for 12 states

Managed all aspects of Human Resources

Completed necessary union reports to various states

Aug 2007- May 2010 Controller, Admo, Inc., Elgin, IL

A privately held plastic injection molder; $15M annual sales; 1,000+ molded parts

Maintained Materials Requirement Planning (MRP) system; responsible for adding new parts, conducting time studies to fix routers and reviews to fix bills of material.

Generated work orders for the assembly department based on monthly requirements. Entered the assembly department’s daily production for each order.

Conducted periodic inventory audits & annual inventory audits to improve accuracy.

Processed vendor invoices for payment after completing a three way match.

Responsible for overdue invoice collections/implementing changes to credit terms.

Prepared credits to customers based on Return Merchandise Authorizations (RMA’s).

Preparation of state/federal quarterly payroll tax returns and annual sales tax return.

Preparation of journal entries and closing entries each month.

Producing, reviewing and analyzing monthly and annual Financial Statements.

Reconciliation and examination of all general ledger accounts for accuracy.

Managed the operating line of credit; submitting monthly borrowing base reports.

Arranged financing on new capital equipment and property purchased.

Audited company departments to determine efficiency and effectiveness of current processes; made recommendations to department heads regarding corrective actions.

Reviewed sales commission reports and processed payments monthly.

Spearheaded 2 projects that allowed Admo, Inc. to become energy efficient and save $70,000 annually.

Created a new quoting system; new system streamlined turn around time for quoting new customers / allowed new material prices to be passed on quickly to our customers Worked with outside lawyers, banks, capital advisors and trustees to establish an Employee Stock Ownership Plan (ESOP) in 2009.

Trustee for the 401(k) and ESOP plans; responsible for annual review of insurance.

June 04-Aug 07 Staff Accountant/Business Manager, McBride & Son Enterprises, Elgin, IL

A nationwide employee owned construction subcontractor for Pulte Homes, Cambridge Homes, Ryland Homes, Town and Country & Newman Homes; $35 million annual sales

Supervised 4 accounting staff members.

Analyzed commercial and residential projects monthly to provide profitability data and recommendations to the General Manager and Division Field Managers.

Created yearly budgets and provided budgetary oversight of construction projects.

Responsible for all closing entries and accuracy of financial reports for the Chicago Division. Ad Hoc reports for managers as needed.

Worked closely with the nationwide controller to ensure accuracy of financials based on divisional cost allocations imposed by headquarters.

Coordinated with our company estimators to ensure overhead and materials cost allocations were properly covered in our formal bids.

Maintained a self-insured workman’s compensation program.

Completed and filed monthly union reports to 8 labor unions.

Prepared quarterly payroll tax returns.

Completed all necessary waivers for title companies to allow funding and payments to be processed on our projects.

Obtained permits and necessary insurance to build in Chicago land cities.

July 1998- June 2004 Accounting Manager, Vision, Inc, Elgin, IL

A privately held proprietary plastic injection molder for Motorola cellular products.

Evaluation of product profitability; recommending price changes as needed for products.

Assisted in the start up of a Materials Requirement Planning (MRP) system to modernize the production, ordering, scheduling and planning processes.

Responsible for managing all financial and administrative functions in a manufacturing environment, including maintaining bills of materials and routers

Accountable for the general ledger and preparation of all monthly financial statements.

Oversight of all accounting functions including A/R, A/P and order entry.

Analysis and accuracy of financial statements and researching variances.

Submission of required borrowing base reports to the bank and assisting in audits.

Cash flow projections.

Payroll for up to 175 employees and filing of quarterly tax reports.

Preparation of W-2’s and 1099’s.

Assisted the owner to revise the company quoting system.

April 1997-July 1998 Accounting Manager, The Fulfillment Network, Elgin, IL

A privately held fulfillment house specializing in sweepstakes and rebates.

Oversight of the accounting department including A/R, A/P, general ledger and payroll.

Reconciliation of bank accounts, preparation of sales tax returns, projection of monthly cash flow, analysis of projects for profitability and suggesting price changes.

Analysis of financials and accomplishing necessary journal entries.

Administration of medical, dental and SEPS programs.

1996, 2 time frames Billing Department, United Parcel Service, Addison, IL

Ensured clients were properly charged for services rendered and prepared summarization documents for data entry personnel.

(Note: worked for UPS prior to and after Pharmacy Technical Training required by the military from April – August 2006).

May 1991- Sept 1995 Chief of Military Pay, Hill Air Force Base, Utah

Supervised ten personnel responsible for promptly and accurately paying 5,000 military personnel.

Resolved in-depth pay problems.

Performed audits of all documents prior to updating employee records.

Assigned and rotated job responsibilities to ensure personnel were adequately trained and utilized.

Jan 1990 – May 1991 Travel Computation Supervisor, Kadena Air Base, Japan

Managed a travel computation unit that computed and audited over 20,000 travel vouchers per annum.

Provided technical guidance and interpretation of complex regulations to ensure employees were properly reimbursed.

Degrees and Education:

BA in Accounting from North Central College, Summa Cum Laude

Associates in Science, Financial Management, Community College of the Air Force

Associates in Science, Pharmaceuticals, Community College of the Air Force

Associates in Arts, Elgin Community College

Joint Officer Leadership and Development Course, United States Air Force

Senior Non-commissioned Officer Leadership Course, United States Air Force

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