Accounts Payable
Resume:
Charlotte Lewis
Miamisburg, Ohio
*************@*****.***
PROFILE SUMMARY
Enterprising, hardworking and technically skilled in contracts and accounts payable, known for
accuracy. Detail oriented and timeless in managing, posting, disbursement functions for diverse
employers. Excellent interpersonal, analytical, and organizational skills in a highly competitive
environment where leadership skills are implemented successfully for every project. I have worked with various ERP systems such as Oracle, SAP, Great Plains, PeopleSoft, ConCur, Ariba and did tutorial on others.
EXPERIENCE
Advanced Background Check, Inc. 10/2018-10/2018
Dayton, Ohio
Processes customers and accounts source documents by reviewing data for deficiencies; resolving discrepancies by using standard procedures or returning incomplete documents to the team leader for resolution.
Prepares source data for computer entry by compiling and sorting information; establishing entry priorities.
Maintains data entry requirements by following data program techniques and procedures.
Chase Professionals, Skokie IL 02/2018-03/2018
Accreditation Association Ambulatory Health Care/Accounting Clerk
● Process payments for vendors and surveyors in Abila system/NetForum
● Reconcile employees/surveyors expense forms for AAACH
● Reconcile credit cards for AAACH
EXPERIENCE
KForce, Chicago IL 09/2017-11/2017
Insureon/Account Payable
● Reconcile vendors insurance commission statements information on Excel Spreadsheets
● Using V-Loop ups,
● Pivot Tables
● Coding insurance information that didn’t have proper status.
Randstad Life Sciences, Deerfield IL 01/2017-07/2017
Takeda Pharmaceutical/Finance Dept, AP Coordinator
●Process all documents for payment in accordance to applicable Company and /or guidelines for supported affiliates.
●Ensure timely processing of invoices and /or expense reports
●Ensure accurate processing of customer remittances. Approve posting tolerances within the approvals levels.
●Handle incoming expense reporting calls and emails from employees and approvers regarding applicable policies and handle all inquiries to resolution in a timely manner and elevate appropriately
●Serve as a resource for other coordinators to answer questions regarding policies/procedures and system issues.
●Assist with the preparations of monthly/quarterly reporting
●Assist with management of outstanding accounts payable/receivable and exception items which included delinquent accounts and researching accounts to provide management with recommendations.
EXPERIENCE
Addison Group, Chicago IL 10/2016-01/2017
Chicago Public School/Accounts Payable
●Responsible for processing grant invoices, bills using ERP PeopleSoft
●Ensure timely payments of vendor invoices and expense vouchers and maintains accurate records and control reports
●Enters status change information into project accounting Oracle software to ensure employee information is accurate and up to date.
EXPERIENCE
KForce Agency, Chicago IL 07/2016-10/2016
Shared Services, Administrator Associate II – Accounts Payable
Identify 33 states unclaimed and abandoned property to report and remit for submission from the website.
Prepared state deposition instructions for abandoned and unclaimed property based upon the Dormancy period.
Sent out “Due Diligence Letters” to businesses and property owners to claim their property by contacting TransUnion for a refund before report to the state’s Treasury Department for unclaimed property.
Responsible for coding each state property codes which categorize the different property Holders descriptions.
Prepare a NAUPA files using a third party software Peoplesoft and Concur to submit the files through online applications to remit payments, ach payments and wire transfers. Maintain template updates of current and transpose information for unclaimed property dormancy dates.
Launch E-mail through US accounts payable to vendors.
Connect Search Agency, Chicago IL 1/2016-04/2016
Accounts Payable Associate for Daniels Sharpsmart
Review and process all invoice receipts from Via US Mail, Electronically via email to US accounting and electronically via vendor website to post in the Accounts Payable system Pronto.
Vendors and Suppliers invoices.
Subcontractors with/without Manifest
Expense reports
Code invoices with appropriate General Ledger code(s) in preparation for data entry and later electronically scanned for eventual storage in File hold. Maintain checklist run items (daily/weekly/monthly) that require payment processing submitted to the Asst. Controller on a monthly basis for cutoff.
Encon Inc., Vandelia, Ohio 8/2015-11/2015
Accounts Payable Specialist
Responsible for accounts payable/Billing/Purchasing and account reconciliation
Process high volume of invoices per month
Code and job cost approve invoices
First of the month utilities and middle of the month bills populate input into A/P Plexus System
Maintain vendor files and W9s
Provide weekly print check run, ACH, wire transfers, expense monthly leases, loan payments, and
employee advances and special check run requests
Research all income vendors outstanding invoice statements
Created outstanding spreadsheet for open invoices that didn‘t have proper information
Communicate daily with vendors on payment status
General ledger/Journal entries for rental and monthly leases
Maintain month end processing of A/P Summary Aging report, Cash Disbursement report, Payment
register and Purchases Report
Premier Healthcare Solutions, Dayton, Ohio 06/2015-06/2015
Accounts Payable Analyst (Temporary)
Populated hospitals and physicians explanation of benefits information to invoices.
Advics North America Inc., Lebanon, Ohio 03/2015-03/2015
Accounts Receivable Clerk (Temporary)
Pull the invoice numbers and order numbers sorted by dates out of Oracle using the Future
history report generated by the shipping department.
Merge A/R information to Microsoft Excel 2010 to create templates letters and attached invoice
orders to send to customers.
Wolfram Research Inc., Champaign, Illinois 4/2014-07/2014
IT Customer Support (Temporary)Updated registered users license information to Oracle
Assigned/resolve 14 sugar (CRM) involving ranging from accessing their account module,
impersonating register users email, and social security numbers.
Activated/deactivated and reset keys for mathematical software users to further usage on their P/C.
Follow-up with 14 email cases that required template letter responses that require a rigid structure
set up in related to accounts and contract license agreement.
UFCW, Rosemont, IL 09/2001-09/2013
Accounts Payable Team Lead (2011-2013)
Managed accounts payable for UFCW’s Top 44 chain store clients
Facilitated cash posting/deposits for multimillion dollar contracts for Health & Pension Unionized workers
Managed & Trained team of five Accounts Payable Specialist
Processed 750 + multiline invoices per week
Accounts Payable reconciliation
Post cash receipts to accounts settling remittance and discrepancy contributions to ISSI data system.
Post contributions hours to members records from invoices/expenses reports/transactions and EDI
automations. Intermediate with Excel.
Accounts Payable Specialist (2007-2011)
*promoted*
10 key functions with 12000 keystrokes in 5 minutes.
Verify cash amount accuracy of all typed correspondence prior to mailing.
Post discrepancy settlement of cash of employers.
Facilitated internal and external audits/adjustments accounts resulting in sound record keeping and
thorough documentation.
Claims Processor (2001-2007)
*promoted*
Interpret and implement collective bargaining changes for assigned accounts.
Oversee front office operations while providing excellent customer service.
Enter and coded accounts payable invoices
Data entry and data verification
Education
East Arkansas College, Forrest Ci ty AR AA in Communication in Speech Pathology GPA: 3.65
Robert Morris College, Chicago, IL Business Management (pending GPA 3.00)
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