Karen Rousset

Calgary, AB T*E *H*

403-***-****

ac73o3@r.postjobfree.com

EDUCATION

Excel Level II Dreamweaver CS3

Chinook Learning Services Chinook Learning Services PowerPoint, Access, Basic Accounting Conversational French, Level I & II Red River Community College University of Winnipeg Canadian Red Cross ISO 9001 Internal Auditor

CPR/AED Level C The ISO Edge Ltd.

EXPERIENCE

May 2015 –August 2018

Office Administrator, Jensen Hughes Consulting Canada Ltd.

• Established and maintained office filing system for 3 offices across Canada

• Negotiated corporate rates with vendors to reduced the overall costs to the company

• Monitored project A/R, followed up with clients regarding outstanding A/R and delinquent accounts

• Reviewed monthly expenses and time sheets ensuring accuracy and submittal deadlines were met

• Prepared and distributed client invoices, ensuring monthly billing targets were met each month

• Conducted internal audits on client files ensuring QMS compliance

• Planned and executed events such as corporate Christmas parties, lunch & learns, team building events, forensic evidence exams, client seminars and trade show participation

• Active member of the Health & Safety Committee

February 2012 –September 2015

Owner, KMResources Inc.

• Established and maintained Field Office filing system

• Summarized and documented daily/weekly contractor’s progress totals

• Ensured accuracy and content of daily time sheets for contractors, invoices and camp invoices

• Obtained WCB Clearance letters for Inspectors

• Ensured office supplies were well stocked and maintained

• Coordinated camp accommodations for Inspectors

• Issued cheques for Inspector Invoices

October 2009 –January 2012

Administrative Specialist, Communica Public Affairs Inc.

• Reviewed and edited presentations, proposals, client documents, marketing materials

• Managed all external company initiatives, such as moving office locations, permitting, utilities, etc.

• Oversaw the marketing and office management budgets

• Planned and executed successful company events such as the annual Stampede party for over 200 clients/associates, client open houses, community lunch & learns and team building events

• Active member of the marketing team; assisted with website re-design, creating marketing materials

• Managed the stakeholder database for external client mailings

• Maintained and updated the company website, compiled/distributed monthly newsletter to clients

• Oversaw the corporate filing system, including the migration to and use of SharePoint

• Owner and handler of sensitive and confidential employee and client files March 2009 – August 2009

Administrative Assistant, Investors Group Financial Services Inc.

• Proactively contacted clients and scheduled appointments for consultants

• Received inquiries on behalf of consultants and determined the best course of action

• Maintained client database and files

• Planned and successfully executed client events, seminars, lunch & learns

• Calendar management for the Division Director/Consultants, monthly expenses

• Sourced and evaluated resumes on three national job site locations for the possible recruitment of candidates for consultant positions

October 2006 – September 2008

Office Manager/Executive Assistant, Multiplied Media Corporation

• Organized & maintained calendars for the CEO/CFO, Executive Chairman and Senior Management

• Acted as a liaison between external contacts and the CEO/CFO

• Met with vendors, set up accounts for couriers, office recycling, office supplies, etc.

• Prepared ‘New Employee’ packages for new hires and ensured all forms were completed accurately, and submitted to HR / Accounting

• Completed monthly expenses for Executives in a timely manner

• Coordinated business travel for Senior Management per corporate travel policies

• Investigated/implemented procedures to reduce overall costs to the company

• Handled confidential material pertaining to staff, corporate stocks and business contracts October 2005 – February 2006

Executive Assistant, Advanced Foods & Materials Network

• Organized and maintained Network Directorate calendars using ‘Corporate Time’

• Arranged travel for the Network Directorate

• Responsible for the management of information including tracking, filing and distributions

• Compiled the majority of written/dictated correspondence including emails, presentations and spreadsheets

August 2002 – May 2005

Executive Administrative Assistant, The Phenix Group

• Provided high-level assistant support directly to the President/CEO

• Scheduled, organized and coordinated meetings for the President/CEO, including travel arrangements

• Produced signature ready written material, including letters and reports

• Prepared, edited and formatted presentations, documents and spreadsheets

• Completed monthly expenses for the President/CEO 1990 – 2002

Various Positions, Investors Group Head Office

Upon request, I can provide details regarding my duties and responsibilities while at Investors Group

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