Dynamic Administrative professional with 17 years of experience.
Resume:
Karen Rousset
*********@*****.***
EDUCATION
Excel Level II Dreamweaver CS3
Chinook Learning Services Chinook Learning Services PowerPoint, Access, Basic Accounting Conversational French, Level I & II Red River Community College University of Winnipeg Canadian Red Cross ISO 9001 Internal Auditor
CPR/AED Level C The ISO Edge Ltd.
EXPERIENCE
May 2015 –August 2018
Office Administrator, Jensen Hughes Consulting Canada Ltd.
• Established and maintained office filing system for 3 offices across Canada
• Negotiated corporate rates with vendors to reduced the overall costs to the company
• Monitored project A/R, followed up with clients regarding outstanding A/R and delinquent accounts
• Reviewed monthly expenses and time sheets ensuring accuracy and submittal deadlines were met
• Prepared and distributed client invoices, ensuring monthly billing targets were met each month
• Conducted internal audits on client files ensuring QMS compliance
• Planned and executed events such as corporate Christmas parties, lunch & learns, team building events, forensic evidence exams, client seminars and trade show participation
• Active member of the Health & Safety Committee
February 2012 –September 2015
Owner, KMResources Inc.
• Established and maintained Field Office filing system
• Summarized and documented daily/weekly contractor’s progress totals
• Ensured accuracy and content of daily time sheets for contractors, invoices and camp invoices
• Obtained WCB Clearance letters for Inspectors
• Ensured office supplies were well stocked and maintained
• Coordinated camp accommodations for Inspectors
• Issued cheques for Inspector Invoices
October 2009 –January 2012
Administrative Specialist, Communica Public Affairs Inc.
• Reviewed and edited presentations, proposals, client documents, marketing materials
• Managed all external company initiatives, such as moving office locations, permitting, utilities, etc.
• Oversaw the marketing and office management budgets
• Planned and executed successful company events such as the annual Stampede party for over 200 clients/associates, client open houses, community lunch & learns and team building events
• Active member of the marketing team; assisted with website re-design, creating marketing materials
• Managed the stakeholder database for external client mailings
• Maintained and updated the company website, compiled/distributed monthly newsletter to clients
• Oversaw the corporate filing system, including the migration to and use of SharePoint
• Owner and handler of sensitive and confidential employee and client files March 2009 – August 2009
Administrative Assistant, Investors Group Financial Services Inc.
• Proactively contacted clients and scheduled appointments for consultants
• Received inquiries on behalf of consultants and determined the best course of action
• Maintained client database and files
• Planned and successfully executed client events, seminars, lunch & learns
• Calendar management for the Division Director/Consultants, monthly expenses
• Sourced and evaluated resumes on three national job site locations for the possible recruitment of candidates for consultant positions
October 2006 – September 2008
Office Manager/Executive Assistant, Multiplied Media Corporation
• Organized & maintained calendars for the CEO/CFO, Executive Chairman and Senior Management
• Acted as a liaison between external contacts and the CEO/CFO
• Met with vendors, set up accounts for couriers, office recycling, office supplies, etc.
• Prepared ‘New Employee’ packages for new hires and ensured all forms were completed accurately, and submitted to HR / Accounting
• Completed monthly expenses for Executives in a timely manner
• Coordinated business travel for Senior Management per corporate travel policies
• Investigated/implemented procedures to reduce overall costs to the company
• Handled confidential material pertaining to staff, corporate stocks and business contracts October 2005 – February 2006
Executive Assistant, Advanced Foods & Materials Network
• Organized and maintained Network Directorate calendars using ‘Corporate Time’
• Arranged travel for the Network Directorate
• Responsible for the management of information including tracking, filing and distributions
• Compiled the majority of written/dictated correspondence including emails, presentations and spreadsheets
August 2002 – May 2005
Executive Administrative Assistant, The Phenix Group
• Provided high-level assistant support directly to the President/CEO
• Scheduled, organized and coordinated meetings for the President/CEO, including travel arrangements
• Produced signature ready written material, including letters and reports
• Prepared, edited and formatted presentations, documents and spreadsheets
• Completed monthly expenses for the President/CEO 1990 – 2002
Various Positions, Investors Group Head Office
Upon request, I can provide details regarding my duties and responsibilities while at Investors Group
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