Executive Assistant Employee Relations

Ilyse Jennings-Buckler

**** ** ***** ****** - **** St. Lucie, FL 34952 * 954-***-**** * *********@*******.***

https://www.linkedin.com/pub/ilyse-levine-jennings/42/9aa/a91

Executive Assistant – Office Manager - Human Resources

PROFILE: Executive C-Level Assistant with over 25 years of experience coordinating office management and special projects with a high degree of efficiency, I have served as point person for many C-Level Executives, Senior Management, Managers, Sales teams, Clients, tenants and Vendors to ensure proper lines of communication. Maintains excellent communication skills, problem resolution abilities, and a high-level of confidentiality. Comfortable handling confidential & personal documents and information, including abiding by and executing confidentiality protocols.

HR Professional with over 10 years of experience in fast paced Human Resource Departments. Incomparable ability to prioritize and carry out multiple HR projects and deadlines concurrently. Unmatchable organizational, time management and interpersonal skills. Proficient in administering corporate HR Initiatives, providing a broad level of counseling on recruitment, employee relations, retention and training programs and handling complex situations with professionalism and confidentiality. Expert knowledge of local, state, district and country laws influencing personnel actions.

Professional Experience

Simon Properties, Treasure Coast Square Mall – 6/2017 – Present

Mall Office Administrator

Provide executive level support to Mall Manager and tenants. Liaison between corporate office and mall. Calendar Upkeep. Property Financials AP, AR, procurement, petty cash, budget, lease administration, promotions, tenant relations, processing, tracking and monitoring monthly tenant sales and rent collection. Short Term Leasing. General Office administration, supplies, machine upkeep and customer liaison. New Hire onboarding and time entry. Assisted Marketing with Events. Scheduled meeting with mall team.

Temporary Agency Assignments – 01/17- 06/17 (RELOCATED TO PORT ST. LUCIE)

Promise Hospital of Miami - 12/2013 – 12/2016

Senior Executive Assistant (RELOCATED TO PORT ST. LUCIE)

Provided executive level support to the CEO, COO and CFO. Extensive Calendar upkeep, Liaison between the 21 facilities and the Corporate Office, detailed travel arrangements (domestic and international), extensive high profile contact with clients/public figures/vendor interaction, attend exclusive charity and work events. Scheduled meetings prioritized and assisted the executives with daily work and responsibilities. Drafted and edited executive key level documents, business correspondence, emails, reports, expenses, travel, and special projects, employee programs and events in compliance with departmental requests. Handled Personal & Confidential business for Executives Corporate Events, Board of Director’s Liaison, and Board of Director’s Meeting Minutes.

Human Resources Manager 01/2015 – 2016

HR Professional with over 10 years HR experience in fast paced HR Departments. Incomparable ability to prioritize and carry out multiple HR projects and deadlines concurrently. Unmatchable organizational, time management and interpersonal skills. Proficient in administering corporate HR initiatives, providing a broad level of counseling on recruitment, employee benefits, employee relations, retention and training programs and handling complex situations with professionalism and confidentiality. Prepare annual OSHA 300 forms. Expert knowledge of local, state, district and country laws influencing personnel actions. Responsible for the overall administration, coordination and evaluation of the Human Resource function. New Hire Orientation and ongoing training. Enrollment in all benefit plans, yearly open enrollment, and respond to benefit inquires on plan provisions, and status changes. Overseeing the maintenance of employee benefits records through on-line data input; Preparing reports and records; Administrator Health and Wellness Program; overseeing the reconciliation of health plan monthly eligibility reports, and reconciliation of facility invoices. Coordinate all new employees as they become eligible for benefits and input in Ultipro. Liaison between corporate, insurance company and employee. PASSED (3) ACHA SURVEYS FOR START UP HOSPITAL WITH NO TAGS

Coventry/Aetna - 09/2013 – 12/2013

HR Specialist/Assistant (LONG TERM TEMP ASSIGNMENT THRU MERGER)

Assisted in variety of programs and policies regarding employees such as advertising job positions, recruitment, processing applications, verifying employment, separation, contracts, and compensation schedule in compliance with organization’s policies, contracts, laws and agreements.

Communicated with other departments, employees, applicants, administrators, temporary agencies and staff providing them with information and assistance. Employee Benefit Enrollment administration. Scheduled meetings and employee programs and events in compliance with departmental requests. Conducted new hire orientation, which included new hire paperwork and then input the new hire into the Employee System verifying accurate information which is reflected in payroll system, verified and provided inputs regarding data and pay changes.

Prepared invoices and payment relating to HR Dept.

Temporary Agency Assignments – 09/2012 – 09/2013

Assigned by Temporary Agency in various Long Term Contract positions as Executive Assistant, Project Manager and Facilitator of HR projects/Events for clients in investor relations, high tech, healthcare and real estate sectors. Learned organizational processes, policies and procedures with minimal ramp-up time. Successfully completed all administrative assignments.

Ilyse Jennings (continued)

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Liberty Power Corp, Ft. Lauderdale, FL – 02/2010 - 09/2012

Senior Executive Assistant (LAYOFF DUE TO POSITION RELOCATION)

Provided executive-level administrative support to the Senior Vice President of Sales, 3 Vice Presidents and 12 direct reports. Extensive calendar management that included scheduling meetings and events in-house and off-site. Responsible for extensive high-profile customer/client/vendor interaction. Prioritized and assisted the executive with daily work and responsibilities. Drafted and edited executive level documents and key business correspondence, emails, reports, documents, expenses, travel, and special projects. Maintained a high level of confidentiality. Planned off-site meetings including site selection, travel budget, meeting minutes and all meeting logistics and communications. (i.e. private yachts, mansions, private jets). Prepared, submitted and tracked expense reports and maintained records. Prepared, tracked and followed-up on Check Requests, and Purchase Requisitions. Monitored departmental travel requests, verified need for travel and approved on behalf of senior management. Coordinated projects and events exercising ability to improvise, improve procedures, and meet demanding deadlines. Planned and coordinated corporate luncheons, and developed presentations for related on-site and off-site meetings. Organized the details of special events, travel arrangements, corporate agendas and itineraries. Directed business relations and distribution of company literature to stimulate client interest and sales leads. Managed capital purchases, directed vendor relations, generated and maintained equipment tracking records. Prepared and maintained weekly attendance and annual vacation records on 55 departmental employees. Collaborated with several departmental managers on weekly postings for master reports.

Worked for various temporary agencies - 12/2009 – 02/2010

Shelowitz, Coffey & Associates - Fort Lauderdale, FL 03/2009 -12/2009

Senior Legal Assistant (ATTORNEY DISBARRED)

Assisted with preparation of legal documents, litigation procedures and project management. Coordinated outside attorney services such as court filings and exhibits management, coordinated motion calendars, set mediation and depositions with all parties. Responded to client inquiries. Performed research activities pertaining to precedents and other information. Scheduled appointments and answered phones. Organized law libraries and case files. Disclosure and Financial Affidavits

Worked for various temporary agencies - 11/2008 – 3/2009

CITRIX SYSTEMS - Fort Lauderdale, FL 10/2003 -11/2008

Senior Executive Assistant (LAYOFF DUE TO ECONOMY)

Supported the General Counsel and 10 Company Attorneys with the daily operations of the Department. Provided strategic support and utilized excellent judgment to make independent decisions, always keeping the preferences of the executive and his team in mind. Collaborated firm’s range of contacts to take the lead on one-of-a-kind special projects. Coordinated all Board of Directors meetings - prepared timely dissemination of company reports and presentations for Board meetings. Appointed as Corporate Assistant Secretary to the Board of Directors, worked with counsel on all legal matters, requiring utmost confidentiality. Extensive calendar management included scheduling meetings and events. Organized all travel needs and prepare complex travel itineraries; travel with the executive on a few occasions; prepared expense reports on a monthly basis for Executive and Attorneys. Reviewed and monitored Company documents and rectified inaccuracies; maintained accurate documentation and filing systems; Conducted extensive online research. Comprised and delivered timely reports and summaries on a wide range of topics pertaining to Company operations. Coordinated Executive Certification Process each quarter for Executive and Attorneys. Oversaw Temp Staffing (negotiated with agencies, interviewing, hire paperwork etc.), Background Checks, Employee Relations, and Relocation negotiations. Part of the committee for Benefits RFP process. Choosing benefits, broker and best plan for employees.

Pediatrix – Sunrise, FL 6/2002 – 10/2003

Executive Assistant/HR Recruiting Specialist

Administered a wide variety of organizational functions. Supported all director-level projects and information-management processes.

Compiled and analyzed data from monthly reports to prepare directors’ presentation(s) to executive management. Developed internal correspondence that facilitated effective communication and transfer of information between five regional offices. Played key role in design of inter-office job postings, collaborated with Web developers to identify and define essential components of site functionality. Significantly reduced time required to prepare and distribute quarterly financial reports; spearheaded implementation of electronic reporting procedures, relocation, benefits enrollment, background checks, input information into HRIS system. Assisted with processing new hire and terminations, prepared performance review templates, assisted with various employee discount programs, events, and employee files.

The Sports Authority Corporate office – Fort Lauderdale, FL - 1997 – 2002

Senior Human Resources Employment Specialist/SR. Relocation Coordinator

Managed Relocation budget and relocated approximately 75-100 executives and all level employees, across the United States. Benchmarked 15 companies and established a relocation guide which was signed and approved by 7 members of the Board of Directors and published. Engaged in Employee Relations issues. Managed 5 administrative staff which included 2 rotating receptionists. Coordinated all Temporary Staff for company throughout the United States. Prepared all vendor invoices for Human Resources. Coordinated all Board of Directors Meetings - preparation and timely dissemination of company reports and presentations for Board meetings. Appointed as Corporate Assistant Secretary to the Board of Directors, worked with counsel and HR on all legal matters, requiring utmost confidentiality.

Education: Attended Broward Community College, Coconut Creek, Florida, and Credits towards degree in Business/Human Resources. HR.Com working toward my PHR degree.

Continuing Edu. Fred Pryor, The Essentials of HR Law, Employment Law, Dealing with Difficult People, Communication through Tact and Professionalism, HR Law Update, Conflict Management Unavoidable Truths, Confronting Workplace Conflict.

Computer Skills: Windows; Microsoft Office (Word, Excel, PowerPoint, Access .Outlook, Visio), Adobe Illustrator; Dymo Label Maker,

Photoshop; scanning technology; advanced Internet research, Org Plus, PeopleSoft, SalesForce, QuickBooks, Kronos, ADP, Workday, Social Media, Lotus Notes, CTI, JDE, Hubble.

Certifications: Certified Notary Public HR.Com presently working toward my PHR degree

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