Karen Annette Gray

***** ********* ***** **********, ******* 36117

ac72mb@r.postjobfree.com 405-***-****

Summary of Qualifications

Skillful and dedicated Administrative Professional with extensive experience in the coordination, planning, and support of administrative functions for officer level executives. Highly articulate and effective communicator. Excellent team-building and interpersonal skills; works well with individuals on all levels. High energy self-starter with a desire to learn and take on additional responsibilities. Flexible, discreet, & detail oriented individual. Maintains poise under demanding and tense situations. Recognized as resourceful, a problem solver, and a creative leader.

25 years total administrative experience.

Adept at scheduling meetings, coordinating complex travel, strategically managing difficult calendars, organizing large scale meetings/events, and managing third-party vendors.

Proficient in executive-level budget preparation, tracking, and reconciliation.

Seasoned Accounts Payable/Receivable manager. Managed the accurate and timely processing of up to 300 invoices ($1M) per month for large, multi-site company. Managed and reconciled 25 checking accounts monthly.

Seasoned manager of administrative support staff. Duties included assigning tasks, training, performance management, mediating interpersonal conflicts, and implementing company procedures.

Prepare and proofread correspondence, notes, emails, and other communications on behalf of the executive.

Exceptional communicator and liaison between the executive’s office and high profile internal and external contacts and corporations.

Proficient in managing large, complex administrative projects.

Accustomed to handling high risk, confidential, and highly sensitive information with integrity.

Proficient in Microsoft Office Suite.

Professional Experience

–ALPHA MINISTRIES – Montgomery, AL September 2010 to Present

Director of Women’s Ministries

Serve as the Director of Women’s Ministries for the Alpha Ministries Network of churches

Direct and develop a multi-faceted, faith-based women’s ministry including: conferences, retreats, training events, and service projects. Oversee and lead a board of 4 women who provide strategic vision, budget oversight, and event implementation for the ministry. Lead, train, and mobilize a volunteer base of 50 people. Plan and execute events ranging from large-scale conferences for 350 attendees to intimate fund-raising events. Mentor, train, and partner with local women’s ministries leaders to facilitate growth and success in local churches. Partner with multiple non-profits to provide financial assistance and educational scholarships. Responsible for all administrative aspects of the ministry including budget planning and accountability, invoices, procuring services, executing and managing event contracts, and securing key-note speakers.

–SPIKE ENTERPRISE, INC. – Oklahoma City, OK October 2005 to September 2010

Corporate Office Manager

Serve as the corporate office manager reporting to the President and CEO for a large, multi-state environmental cleaning company in the oil and gas industry.

Directed and managed the day-to-day operations of the corporate office and provided executive oversight to 8 satellite offices. Managed a team of 3 administrative assistants in the corporate office. Responsible for all administrative duties for the President and CEO including: strategically and pro-actively managing the CEO’s complex calendar and travel arrangements, scheduling meetings, preparing expense statements, processing time, and preparing and disseminating correspondence. Responsible for all bookkeeping duties including proper processing of invoices, accounts payable/receivable, preparing purchase orders, invoicing clients, approving supply requisitions, and processing payroll. Managed and reconciled 25 corporate checking accounts monthly. Responsible for providing all reporting requirements to corporate accountant for monthly audits.

–ADVANCED SOLUTIONS, INC. – Montgomery, AL September 2004 to October 2005

Operations Manager

Served as the Operations Manager reporting to the CEO of a security services company.

Directed and managed the day-to-day operations of the corporate office. Responsibilities included management of departmental calendars, scheduling and coordinating staff meetings, managing office staff, and processing accounts payable and receivable. Managed all installation and service jobs by coordinating and prioritizing new jobs, assigning job site supervisors for each job, and assigning and scheduling technician’s daily jobs. Processed timekeeping for employees and processed payroll.

–CHRISTIAN RESOURCE CENTER – Montgomery, AL March 2004 to September 2004

Financial Account Manager

Served as the financial accounting manager for a wholesale distributer of Christian educational materials.

Responsible for managing and supervising the accounting department. Over saw the invoice process for 800 + national accounts monthly, managed reconciliation of all corporate credit card purchases, accounts payable/receivable, and payroll processing. Responsible for ensuring compliance with all record retention requirements. Researched and investigated all accounting discrepancies.

Early Work Experience

–THE CELEBRATION CENTER - Anniston, AL February 1996 to March 2004

Office Manager

– kemps computer and office supply – Anniston, AL June 1995 to February 1996

Office Manager

– Baker Corporation – Anniston, AL August 1993 to June 1995

Office Manager

Education

– Mortimer Jordan High School - Morris, AL Diploma

– Gadsden State Community College - Gadsden, AL A.A.S. in Accounting & Business Management 1993

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