Carmen L. Santoni

**** ***** ******, ***** ******, N.J. 07047

201-***-****

ac722t@r.postjobfree.com

EXPERIENCE:

First Data Corporation, Jersey City, NJ February 2017 – November 2018

Executive Assistant/Corporate Sales

●Assisted SVP of Healthcare, Industrials and Technology and VP of Sports and Automobiles and temporarily supported two other SVPs

●Approved expense reports, requests, vacation and attendance on behalf of the SVPs

●Backed up Executive Assistants

●Managed calendars, set up meetings and interviews, coordinated domestic travel and processed expenses

●Onboarded new employees

●Submitted and followed up on PO requests

●Made copies, scanned documents, opened and sorted mail and packages

●screened telephone calls and greeted visitors

●Submitted technical requests for computer equipment, systems access and technical problems

●Submitted requests for new ID badges and access requests

●Reserved conference rooms, video conferencing and catering

●Ordered supplies for the teams

●Performed other duties as assigned

Bank of America Merrill Lynch, New York, NY August 2014 – February 2017

Administrative Assistant/Mergers & Acquisitions

●Assisted COO, Head of Structured Solutions, a Vice President, four Associates and five Analysts

●Assisted the Co-Heads of Mergers & Acquisitions when they are in the New York office

●Backed up Administrative Assistants

●Managed calendars, set up meetings and interviews, coordinate domestic and international travel and process expenses

●Made copies, scan documents, send and receive faxes, open and sort mail

●Screened telephone calls and greet visitors

●Reserved offices for visitors and give them access to the building and floors

●Ordered supplies for the Mergers and Acquisitions group

●Updated employee lists

●Performed other duties as assigned

Goldman Sachs, New York, NY September 2013 - April 2014

Executive Assistant/Technology Financial Service

●Assisted Business Unit CFO, Head of Divisional Finance and Control, and Head of TFS PMO Operations, COO and direct reports

●Managed calendars, set up meetings and interviews, coordinated domestic and international travel, managed the attendance system and processed expenses

●Made copies, scanned documents, sent and received faxes, opened and sorted mail

●Screened telephone calls and greeted visitors

Ernst & Young, Secaucus, NJ January 2011 - September 2013

Executive Assistant/Americas and Global Finance

●Assisted Americas Controller, Global Controller, Director of Accounting and Director of IT Finance and direct reports

●Scheduled domestic and international travel and handled expenses; managed meeting calendar and organized schedules

●Made copies, scanned documents, sent and received faxes, opened and sorted mail

●Screened telephone calls and greeted visitors

UBS Financial Services, Weehawken, NJ March 2007 - January 2011

Executive Assistant/Trust Services & Wealth Planning

●Assisted Head of Trust Services, Head of Wealth Planning, Director of Trust Services, Head of Trust Company and team

●Responsible for travel, expenses, invoices, calendar, setting up interviews and meetings

J.P. Morgan Securities Inc., New York, NY August 1997 - March 2007

Executive Assistant to MD /Asset & Wealth Management (10/05-3/07)

●Provided administrative support to Managing Director and team of Analysts and Associates

●Prepared account opening documents

●Processed and tracked expenses, typed memos, scheduled travel, meetings and conference calls for the department

Senior Executive Assistant/Short-Term Fixed Income Division (3/00-10/05)

●Assisted the Division Manager, Vice-Presidents, Analysts and trading team

●Prepared agreements and reports on Commercial Paper deals; contacted clients regarding transactions

●Utilized Bloomberg system to retrieve information required

●Scheduled travel, meetings and conference calls for the department

The Chase Manhattan Bank, E-Z Pass Department (merged with JP Morgan)

Office Manager/Executive Assistant (9/98 to 3/00)

●Assisted eight Vice-Presidents and their staff, which also included six Supervisors

●Scheduled appointments, meetings, conference calls and travel arrangements

●Kept a calendar for all the Vice Presidents, and made sure it was periodically updated

●Prepared PowerPoint presentations, prepared confidential material, and gathered data for reports

●Prepared ETC Penetration Report, which included a monthly statistical report on Excel

●Responsible for Department’s payroll and expense reports

●Managed conference and training rooms, including meeting set up, ordering of supplies and scheduling

●Maintained office inventory, which included receiving and processing requests

●Coordinated all office functions, parties, seminars, etc.

●Arranged for temporary staff as necessary

Legal Secretary/Legal Department (8/97-9/98)

●Assisted three attorneys by covering seven telephone lines and receiving and tracking incoming and outgoing documents and correspondence

●Prepared forms and draft agreements and tracked status of revisions

●Inputted the derivative attorney’s reports into the Global Net System

●Assisted the paralegal with the organization and tracking of closed Money Markets’ files

●Maintained calendar for the attorneys and coordinated with clients regarding their schedules

●Prepared and inputted time for attorneys on the DTE program

●Prepared expense reports for attorneys and prepared attorneys legal bills for payment

EDUCATION:

Drake Business School, Focus: Secretarial August 1993 - October 1994

Jersey City State College, Major: Criminal Justice June 1985 - May 1987

SKILLS:

Microsoft Word, PowerPoint, Excel and Dictaphone, Typing 65 wpm, Bilingual Spanish

Contact this candidate