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Administrative Assistant Engineer

Location:
Cincinnati, Ohio, United States
Salary:
45,000.00
Posted:
December 26, 2018

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Resume:

More than ** years’ experience monitoring and allocating funds for state and federal grant projects

Proficient in reviewing, evaluating and analyzing obligations and expenditures of accounts payable, Accounts receivable, and financial reporting

Ensured the availability of funds and conducted projections for budgeting purposes

Instrumental in streamlining office functions to enhance productivity and maximize financial control

Effectively analyzed situations and provided innovative solutions to management

Maintained excellent written and oral communication skills, problem resolution abilities, and a high level of confidentiality

Technical Skills

MS Office (Word, Excel, Access, PowerPoint, Outlook Express), Desktop Publishing, Performance Series Automated Accounting Software System, Advantage Financial System, HRIS and Procure AZ, SAP Field glass, Lawson, PeopleSoft. Cincinnati, Ohio June 2018- Present

Procter and Gamble Managed Staffing

Administrative Assistant III

Manage R&D Director Daily Calendar.

Expense report in Concur.

Plan and Coordinate meetings for Directors.

Make Travel Arrangements.

Organizational Chart for Hair Care Department.

Order Supplies, Place Service request on equipment.

Accounts Payable/Receivable

Fiscal budget knowledge

Complex problem solving

Effective time management

Governmental budget background

Order processing, purchasing

Office management

Teambuilding & Supervision

Procedure development

Microsoft Office proficiency

Self-directed/starter

Professional and mature

Records management

Business management methodology

Expense reduction

Spreadsheet & database creation

Report & document preparation

Budgeting

Professional Summary

Professional Experience

CHRISTINA STEPHENS

5285 Orchardridge Court, Cincinnati, Ohio 45239

513-***-****

Areas of Expertise

B.S., Business Administration & Human Resource Management, Franklin University, Franklin, OH, 2013 State of Arizona DEMA-Papago Park Military Reserve Base Phoenix, AZ Dec 2014 - Apr 2016 Deputy Comptroller

Monitored and allocated funds to the appropriate state and federal grant projects

Organized and coded claims and purchase orders according to the appropriate budget funds

Reviewed contracts for content and funding accuracy

Performed accounts payable functions for various payments via Advantage Financial System and Procure AZ system

Verified and approved daily claims for two Fiscal Services Specialist II Associates

Assumed responsibility for agency’s monthly credit card usage by coding and tracking via Excel spreadsheet

Researched vendor payments and inquiries

Computed Use Taxes

Hamilton County Engineer Department Cincinnati, Ohio Jul 2000 – Nov 2014 Account Supervisor

Assisted in preparing Hamilton County Engineer’s state and federal grants data reports

Reviewed, organized, and coded invoices and purchase orders according to the appropriate budget funds

Performed accounts payable functions for construction expenses via Performance Series Software System

Managed and evaluated Capital Improvement projects, directed vendor relations, and tracked all payments in Excel

Reviewed and prepared budgetary projections, forecasts, financial worksheets, and other supporting documents

Researched and reconciled vendor account statements and research variances

Drafted memorandums, policies, and correspondence for the Engineering Department

Reviewed and processed monthly expense reports reflecting supporting documents and budget code indexes

Input and processed customer payments into system on a-daily basis via Access database and Excel spreadsheets

Formulated, reviewed, and tracked all money received and prepared deposits

Acted as Travel Coordinator for the Engineers Department for meetings/conferences and training for attendees

Creates and recorded journal entries

Interacted with Contractors, Supervisors, and Procurement Department

Managed and reviewed contracts for compliance and correct funding prior to approval

Verified and acted as Timekeeper and maintained timecards for the budget department

Audited internal financial processes on a quarterly basis

Managed 12 Townships & 26 Municipalities budgets and contracts – legislation agreements

Worked with other State and Local governmental agencies Education

Procter and Gamble (Real Soft Inc. Staffing Services) Cincinnati, Ohio Dec 2016 – Jun 2017 Administrative Assistant III

Entered data into the CAS system for the Sales teams in the department of the Trade Spend Transformation Project

Entered New User Roles, Security, Promotions and sales tactics into the CAS System

Reconciled the Six Team’s travel budget

General Electric Cincinnati, Ohio Aug 2017 - Dec 2017 Database Administrator I

Day to day management of vendor lifecycle process via phone, email and application.

Interact with end-users and help expedite processes and resolve issues.

Password Reset, Error handling for contingent workers

Administrative point of contact for all updates and changes to Field glass application

Review and investigate integration errors.

Identify and implement process enhancement.

Support reporting needs of finance and executive management.

Administrative point of contact for all updates and changes to application

Run audit reports as needed.

Work with variety of stakeholders to identify system enhancement priorities

Serve as Field glass Administrator-SAP Fieldglass

Create custom reports

Three professional references

Mrs. Michelle McMullen

3482 Hazelwood Avenue #5

Cincinnati, Ohio 45211

513-***-****

Hamilton County Engineer Road Records Supervisor

Mrs. Kelly Anderson

3304 StanHope Avenue #1

Cincinnati, Ohio 45211

513-***-****

Hamilton County Clerk

Mrs. Barbara Clay

602-***-****

Retired State of Arizona



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