Finance and administration manager

RESUME

Full name: Imen Aouji

Date of birth: ** January 1987

Nationality: Tunisian

Permanent Address: BP 627 Marsasafsaf 2078, La Marsa, Tunis, Tunisia Mobile: +216-**-***-***

E-mail: **********@*******.**

Summary: Well experienced and professional resources Manager with more than Seven years in an international and multicultural environment, with a proven ability to perform a broad range of functions with high quality and accuracy in a fast-paced environment. Multitasking and result oriented. Recognized for dedication and work ethics. EDUCATION and TRAININGS

Dates: Institution/Place: Area of Study: Degree Obtained: 2009 - 2011 FSEGT, University of Economics Assets – Liabilities Management Master in Administration And Management, Risque de Taux d’Intérêt Banking and Financial Tunis, Tunisia Markets

2005 - 2009 ISG, Institut Supérieur de Gestion The Role of Market in Diploma in Finance Tunis, Tunisia Disciplining Banks

2005 High School Marsa Saada-La Marsa General Studies Baccalaureate in Tunis, Tunisia Mathematics

Special Trainings:

2010 SAP Accounting Programme Systems, Applications & Products, Certificate IOM, Tunis, Tunisia Enterprise Resource Planning

(ERP) and Processes & Resources

Integrated Systems Management

(PRISM).

EU Compliance -Procurement (3 months)

Managing Others –Recruitment and selection

Information Management (One week)

Equality Diversity and Inclusion-Champion for the MENA within the British Council WORK EXPERIENCE

Consultant – Regional Finance and Grants Manager October 2017- Present Interpeace

Tunisia -Libya -Geneva

Identify and develop strategies to optimize the grants administration process

Perform relevant research to identify available grant opportunities and evaluate the results

Directly involve in grant writing by coordinating with grant writers or coordinators

Oversee if the grants are implemented according to the operational and financial needs of the organization

Keep the relevant staff informed about upcoming deadlines and deliverables, thereby ensuring smooth completion of work responsibilities

Oversee the job of invoicing, accounting, reporting, and other administrative functions to ensure successful execution of grant process

Prepare financial or budget plans and allocation along with the planning and finance department in accordance with each requirement

Analyse the budget trends and make recommendations for cost control and reduction

Provide detailed reports to the funders and the board of directors with respect to the organization's progress

Provide training to the new staff on grants management and reporting requirements Consultant – Administration and Finance Specialist February 2017- December 2017 Open Society Foundations (OSF)

Tunis, Tunisia

Provided day-to-day management guidance which mirror the adopted corporate mission and core values.

Responsible for driving the Organization to achieve and surpass sales, profitability, cash flow and business goals and objectives.

Responsible for establishing internal and external processes and key performance indicators for the business and for their measurement and effectiveness.

Provided timely, accurate and complete reports on the operating condition of the company

Spearheaded the development, communication and implementation of effective growth strategies and processes.

Collaborated with the management team to develop and implement plans for the operational infrastructure of systems, processes, and personnel designed to accommodate the rapid growth objectives of the organization

Ensured that company has the proper operational controls, administrative and reporting procedures to meet operational and financial targets

Maintained continuous lines of communication, keeping the Executive Director informed of all critical issues

Directed short-term and long-range planning and budget development to support strategic business goals

Supported personnel actions by ensuring all HR and related functions are properly performed Business Support Services Manager, May, 2015 - February,2017 British Council (BC)

Tunis, Tunisia

Provided the necessary guidance and information to ensure that Country Director and senior management receive the necessary management accounting information, and are able to use financial tools to greatest effect

Ensured risk assessments are carried out and recorded, that risks are regularly reviewed, and that appropriate contingency measures are in place (this includes financial, legal, reputational, health and safety -child protection etc

Delivered effective and efficient management of Platform costs in terms of planning, forecasting, monitoring, reporting and risk management, liaising closely with the Director and regional Decision Support

Ensured that all plans, forecasts and reports are in line with country and regional strategy, and adhere to regional and corporate processes and timetables

Ensured that Audits are at least satisfactory

Oversaw management of resources, including premises, security, IT and administration to meet corporate standards, ensuring health and safety standards, environmental standards and local legislation requirements are met.

Ensured Compliance with corporate procurement policy – and/or policies of donor organization where relevant; Key vendors are regularly reviewed to ensure value for money, quality of service etc.

Developed and implement a strategic approach to procurement, administration and estates services

Oversaw management of office premises and ensure fitness for purpose; Conduct strategic procurement review and implement changes.

Set strategic HR policies in-country in liaison with Country Director, Regional HR Manager

Provided support to line management on HR issues and advice to staff on HR policies and regulations.

Defined and communicated the strategic and short term goals for the team

Support members of the team to line manage others within the team, ensuring that good management practices are followed, and that interaction within the team adheres to British Council values, and that corporate policy is followed.

Led and supervise a team of (12) Staff

Administrative and Financial Manager, December, 2012 – May, 2015 BBC Media Action

Tunis, Tunisia

Worked well with key donor Staff to develop and maintain optimum financial and programmatic relationship

Provided assistance to program staff and project budgets preparation.

Prepared monthly financial reports and internal management reports for the Country Director containing budget to actual expenditure information

Administered accounts payable and receivable functions of the organization.

Monitored cash forecast and bank replenishment through funding requests.

Prepared the yearly budget for the organization.

Identified funding/Budgeting problems, reported discrepancies to project managers and proposed alternatives to ensure alignment and compliance with business rules and financial practices.

Contributed to the creation of a positive image and overall credibility of the organization, notably through the application of the organization’s Code of Conduct, ethics, values and stand-point with regard to internal and external actors

Built best practices of human resources management, including but not limited to, preparing payroll, maintaining personnel files, chairing recruitments and orientation procedures, purchasing and maintaining adequate health and other insurance policies, etc. Administrative/Accounting/Financial Assistant December, 2011 – December, 2012 International Organization for Migration (IOM)

Tunis, Tunisia

• Ensured timely and accurate entries in IOM Financial and accounting system PRISM (SAP).

• Maintained a filling system for vouchers.

• Identified and promoted cost-reducing measures.

• Tracked Expenditure and controlled authorization and payment of invoices.

• Implemented new corporate financial procedures to ensure best practice.

• Monitored a cash forecast and bank replenishment through fund requests.

• Maintained the banking system and prepared the monthly banking reconciliation.

• Ensured that the Monthly Accounts closure of the financial activities and accountable the monthly reports.

• Provided daily assistance to the Chief of Mission in ensuring proper internal controls of resources management are in place.

• Cleared General Ledgers Accounts as needed by standards.

• Prepared the mission’s annual budget submission and revisions including estimating the cost of staff as well as rental and utilities

• Monitored, on a regular basis, budget versus actual expenditures in relation to the implementation of the operational activities: Created and revised project structures including adding new business area or new WBS (Budget Lines) and follow up with Headquarter for the release for Tunisia.

• Guided staff in all aspects of handling and managing sensitive information in order to comply with disclosure requirement and ensure support.

Procurement and IT Assistant for the Election Observation Mission, September, 2011 – November, 2011 International Organization for Migration (IOM)

Tunis, Tunisia

• Received and reviewed/clarified requests, specifications and confirm WBS elements and other needed information from requestors, particularly from program managers in the mission.

• Assisted program staff in preparation of unambiguous specifications for purchase of goods, prior submission of requisition.

• Coordinated and ensured that all project related purchases are reviewed and approved in line to the purchase authorization matrix

• Identified potential supplies/vendors and ascertain conditions of purchase and quotations.

• Liaised with Finance/Contract Expert regarding procurement of goods /services, to consolidate overall office procurement of goods/services, to consolidate overall office procurement requirements and optimize purchasing power.

• Planned and implemented procurement activities :

Obtaining quotations

Preparation of evaluation and recommendation

Issuance of Purchase Order or Service agreement (SA)

Ensuring that delivery of goods /services are in accordance to IOM procurement guidelines and in coordination with Logistics/Procurements Officer.

• Coordinated and monitored the delivery of ordered goods /services and ensure through established procedures that all received goods/services are in accordance with the terms and specifications of the PO/SA. Furthermore ensured timely delivery of purchased goods services.

• Maintained records of all transactions: ensuring that an efficient filling system for record of all quotations, copies of records of expenditures receipts local order forms are kept.

• Ensured that all procurement activities are done through PRISM (SAP) system and that the proper IOM administrative procedures and standards for follow up, canvassing, bidding, ordering and stock keeping are strictly adhered to.

• Prepared the accounting inventory.

Intern on Trading, September, 2010 – November, 2010 North Africa International Bank (NAIB)

Tunis, Tunisia

Assisted in all monetary and financial transactions of the dealers.

Analyzed market to gather information and identified appropriate risk factors in coordination with Risk Managers.

Developed parameters to provide quotations for various items on the trade list.

Carried out trade analysis based on customer order flow, personal interaction with brokers and traders and theoretical model to obtain decisive information on market trends.

Assisted Marketing Department to position company services in market and forecast all profits and revenues.

Maintained steady flow of information between research teams and traders to provide support daily trading activities.

Managed and assisted individual customers to develop interest in trading and financial markets.

Monitored and performed trade entry tasks and allocated appropriate trade judiciously.

Prepared and recorded brokerage for various trading reports and submit it to Trading Manager for review.

Evaluated financial risks and decided, with a close monitoring, on important daily task of an Equity Trader based on available data.

Identified trading strategies and methods leading to greater profit and income for clients.

Established the daily list of Exchange rates.

Intern – front office, July, 2010 – August, 2010

National Bank of Agriculture (BNA)

Tunis, Tunisia

Maintained the Deposit and Withdrawal transactions.

Entered all bank transfers in the banking system.

Ensured Commodity loan documentation and Simulation of short/long term credits.

Opened term accounts and monitor investment strategies.

Offered a full range of personal financial services and business banking products COMPUTER SKILLS

Daily User (MS Word, MS Excel, MS Power Point, MS Publisher and etc.) Special Accounting Programs

Enterprise Resource Planning (ERP) and Business Objects (BO) software, which are products of Systems, Applications & Products (SAP) and are compliant with the International Public Sector Accounting Standards

(IPSAS).

SAGA

LANGUAGES

Language: Description:

Arabic Mother Tongue

French Excellent (Read, Write, Speak)

English Excellent (Read, Write, Speak)

German Fair (Read, Write, Speak)

Italian Fair (Read, Speak)

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