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Administrative Assistant

Location:
Bernards Township, New Jersey, 07920, United States
Posted:
December 19, 2018

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Resume:

JANET NAPOLI

Basking Ridge, NJ ***** -:- 908-***-**** -:- ac70gq@r.postjobfree.com

ACCOMPLISHED ADMINISTRATIVE ASSISTANT SUPPORTING COMPANY AND STAFF SUCCESS

Detail-Oriented Support Professional who:

Focuses on supporting team objectives to maximize productivity and success

Provides proactive management of multiple calendars

Collaborates across all levels of management

Ensures accuracy and completion of documentation details (purchase orders, correspondence, etc.)

Adapts quickly to change, complex demands, cultures, environments, etc.

Working knowledge of Microsoft Office Suite tools (Word, Excel, PowerPoint, Outlook), along with SharePoint, SAP and Concur

CORE COMPETENCIES AND SKILLS

Purchase Order Processing Calendaring Meeting Planning Team Player

Problem Solving Adept/Willingness to Learn Expense Tracking Takes Initiative

Customer Focused Travel Arrangements Presentation Creation Active Listening

Resourcefulness Positive Attitude Organization/Prioritization Interpersonal Skills

PROFESSIONAL EXPERIENCE

SOMERSET COUNTY BOARD OF ELECTIONS Oct 2018 – Nov 2018

Administrative Assistant (Temporary Assignment)

Comprehensive administrative support to Board of Elections staff with responsibility for coordinating election activities and verifying information related to voter registration in support of primary, general and special elections

Entered voter registration data (walk-in and mail-in registration/changes) into the Voter Registration System (SVRS)

Completed data entry of voter registration applications ensuring accuracy and completeness of voter records

Recorded, filed and maintained voter registration and election history for year-round research

Assisted voters via phone and at the front counter providing assistance with their inquiries

MERCK & CO INC/SCHERING-PLOUGH, KENILWORTH, NJ Dec 2004 – Aug 2018

Associate II Administrative Assistant - Global Clinical Trial Operations GCTO) Mar 2015 – Aug 2018

Accountable for administrative support for 3 Clinical Research Directors and their Direct Reports at remote locations throughout the United States

Proactively managed and corrected more than 200 calendar conflicts per year to ensure productive meetings for executives and their departments

Responsible for managing/processing updates ensuring accuracy for Business Continuity Planning to Key Contact Database

Created and implemented Onboarding/Off-boarding checklists ensuring business applications and equipment was accessible to new hires and returned upon terminations

Supported multiple HR functions to Hiring Manager: scheduling candidate interviews across different time zones, communicating with candidates, arranging travel, Onboarding/Offboarding of new and terminated employees/contractors

Administrator for departmental SharePoint team site providing content management assistance ensuring centralization of document sharing amongst teams

Tracked Clinical Research Manager site visits and ensured Quality Control Tracking information was kept current

Liaised with meeting management, hotel and other vendors, ensuring smooth operation of all aspects of both onsite and offsite meetings while staying within budget adhering to company policy (Received Inspire Recognition Award for offsite regional meeting)

Provided basic ad hoc computer and application level troubleshooting/problem solving to facilitate IT support

JANET NAPOLI

ac70gq@r.postjobfree.com Page 2

Associate II Administrative Assistant - Application Management Services (AMS) Feb 2012 – Mar 2015

Provided administrative support (Coordinated calendar management, led domestic and international travel arrangements (including VISA/Passport processing), tracked expenses through SAP, scheduled video conferencing and catering for meetings, etc.) for staff of 18 including 6 management leaders

Assisted with onboarding process for Managed Services personnel

Processed purchase orders for capital and expense projects through SAP

Recognized with an Award of Excellence for performance on 2014 Americas Tech Innovation Summit (responsibilities included: assisted in compiling speaker agendas and exhibitor and event information, worked registration desk, assisting with Program 1000 planning team’s People’s Choice Award exhibit)

Senior Administrative Assistant - Enterprise Application Services (EAS) Mar 2010 – Feb 2012

Provided administrative support (Calendar management, E-mail and file systems management, meeting scheduling, telephone coverage, travel arrangements etc.) for Senior Director and reports

Recognized with “Shining Performance Award” for work on coordinating the move of 30 associates from 2 locations to the Whitehouse Station office

Successfully coordinated 3 quarterly “Face-to-Face” meetings, that were broadcast to worldwide company locations, from Global Service Delivery home office

Scheduled guest speakers, consolidated presentations and prepared meeting agendas for monthly staff meetings

Coordinated interview process for open positions within department

Served as administrative back up support for Vice President of Corporate Information Technology

Senior Administrative Assistant - Application Delivery Services (ADS) Sept 2008 – Mar 2010

Provided administrative support (Calendar management, meeting scheduling, telephone coverage, travel arrangements, invoice processing, etc.) for staff of 118 including 13 management leaders

Assisted in the development of operational scorecard to assess vendor performance

Supported procurement process by entering and tracking over $1 million worth of purchase orders in SAP during a

two-month period

Led successful move coordination of 38 employees

Designed, developed and implemented collaborative website partnering with Solutions Center to allow for critical information share for both ADS and company internal partners

Volunteered for several stretch projects allowing management to free up staff for other duties

Senior Administrative Assistant - Program Management Office (PMO) Dec 2004 – Sept 2008

Coordinated meetings, developed, organized and maintained departmental files, reviewed expense reports, reconciled budget allocations and assisted in the creation of PowerPoint presentation for a Senior Director and his staff of 7 Associates

Assisted in the creation of PMO Executive Overview presented to company’s top 100 Global IT leaders

Created web pages (using SharePoint and FrontPage), presentations (using PowerPoint and Publisher) and content for multiple key departmental initiatives

Served in the role of “Subject Matter Expert/User” in the rollout of global procurement management system

EDUCATION

Associates Degree – Applied Sciences, Union County Technical Institute, Scotch Plains, NJ

Legal Secretarial Program Certificate, Roberts Walsh Business School, Union, NJ

SOFTWARE SKILLS

Working Knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Working Knowledge of Microsoft SharePoint, SAP and Concur

VOLUNTEERING ACTIVITIES

Volunteers monthly at the Community Food Bank of New Jersey



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