Application for Secretary/Document Controller
K. T. PRASAD
“To actualize my potential by consistently transforming to a new, dynamic, growth oriented work culture; experiencing success by seeking a challenging position in an endeavor to grow both professionally and personally by contributing to the overall efficiency and profitability of the organization.”
Spectrum of experience in Export Import Documentation, Commercial & Secretarial with large reputed organizations in India and Gulf Adept at handling day to day activities in co-ordination with internal/external departments for smooth business operations. Expertise in undertaking successful negotiations with forwarders, transporters and agents for logistics within budgets and time schedule. Total Work Experience: More than 20 Years
S.No. Name of Organization Period Position held
1 Jain Satellite Television June 1993 –
Computer operator cum
Secretary Reporting to
General Manager Finance
2 Kajaria Ceramics Limited January 1996
– June 2008
Secretary cum Export
Executive – Reporting to
Sr. General Manager
Export & Import
3. Arab Merchant Co. LLC, Muscat,
S. of Oman
July, 2008 –
Executive Secretary to
PRESENT EMPLOYER : Presently working with Emmsons International Ltd,. New Delhi – 110048, India as an Executive Assistant to President Trading since July, 2011. JOB RESPONSIBILITIES
Administers the day to day operations of the office of the Senior Executive independently.
Screening of papers/e-mails/telephone calls to the Executive’s office and providing proper responses on the lines suggested by the Executive. Coordination with all department heads for day to day reporting to the Executive by highlighting and summarizing the reports to accomplish the task in a most efficient manner.
Plans and advises the executive of his daily schedule, maintaining the day-book and keeping appointments diary ensuring that all meetings and official trips are clearly indicated and communicated on time.
Receives and welcomes visitors and VIP guests with tact and courtesy, determines the purpose of the visit and directs them to the office/concerned dept. Personally keeps control of the executive’s confidential files, reports and other communications.
Coordination of appointments, screening of visitors/calls, customer complaints, enquiries etc.
Responsible for organizing travel arrangements – hotel & flight bookings Prepare data for Fairs and Exhibitions.
Prepare Management Information about monthly sales, annual budget/target. Negotiation with CHA & Logistic Companies for delivery of goods, rapid movement of export consignments and also follow up with customers & suppliers.
Handling general office duties including filing/record keeping. Coordination with Principals/Suppliers
Follow up with Sales Staff regarding order status. Other duties as assigned from time to time.
Academic : B.A. (Economics) from Kerala University Professional : Diploma in Secretarial practice & English Stenography from National Council for
Vocational Training (NCVT) Kerala
Computer Proficiency : MSOffice (MS Word, MS Excel, Power Point, MS Outlook ), Photoshop, E-Mail
SAP operating system & Peach Tree
English: GOOD : Reading, speaking & writing.
Hindi: GOOD : Reading, speaking & writing
Malayalam: GOOD : Reading, speaking & writing
Date of Birth : 20
Nationality : INDIAN
Gender : Male
Marital Status : Married.
Email : email@example.com
Skype ID : ktprasad681
Address : A-8/F-3, 2
Delhi – 110 095
Passport NO. : H-6681329
Place of Issue : MUSCAT
Date of Issue : 04.10.2009
Date of Expiry : 03.10.2019