Receptionist/Administrative Assistant
Resume:
Charlotte Provost
********************@*****.***
SUMMARY
Administrative Assistant offering 15 years of office administrative experience. Results driven work ethic in diverse and dynamic industries exemplifying superior organizational, communication, and interpersonal skills. Strengths are working efficiently in team dynamics. Dedicated, results oriented, and goal driven.
GOALS / OBJECTIVES
To obtain and maintain a challenging and rewarding career at a fast paced company in an Administrative Assistant support role which presents new challenges daily including longevity within an organization/company.
WORK HISTORY
TMS Contractors LLC Nov. 2017 – April 2018
Receptionist/Administrative Assistant
Answer the phones, transfer calls, take messages
Issued PO’s and maintained a current running list in Excel
Open mail and distribute
Assisted with new hire packets
Hired Welders, Welder Helpers, General Laborers
Torcsill – Temp Mar.2017 – Nov. 2017
Receptionist/Administrative Assistant
Answer the phones, transfer calls, take messages
Opening mail and distributing
Assisted HR with new hire packets
DISA scheduling
Filing for AP/AR
Matching invoices with PO’s for A/P
Scheduled events
Responsible for office supplies (online ordering)
Responsible for breakroom supplies
Lewis & Lewis – Temp Dec. 2016 – Feb. 2017
Receptionist/Administrative Assistant
Answer the phones, transfer calls, take messages, schedule appointment
Open client files consisting of scanning document and saving electronically, creating labels and adding to contacts list
Serving the clients with something to drink and always having the conference room clean
Perform general copying, faxing
Prepare shipping labels and letters and collate packets for employer/client copies
Opening mail and distributing
Daily calling clients to remind them of their upcoming appointment, and getting their folder ready
Accessing Legal Plans for clients
Filing
Bayou City Pump Company, Pasadena, TX Oct. 2012 – July 2016
Receptionist/Administrative Support
Support to the President, HR, & Project Manager with confidential material and administrative needs
Created Estimates/Quotes and followed through with routing
Maintained accepted quotes in spreadsheet
UPS & FED EX Shipments (domestic and international)
Reconcile Expense reports for Project Manager
Responsible for all travel including air, hotel, car domestically
Coordinated holiday and other social events
Responsible for office supplies (online ordering)
Excellent phone skills - Answered the phone in a professional and timely manner
S&B Infrastructure Ltd. (Houston, TX) Jan. 2010 – Feb. 2011
Administrative Assistant
Support to the President, HR, & Project Manager with confidential material and administrative needs
Created Estimates/Quotes and followed through with routing
Maintained accepted quotes in spreadsheet
UPS & FED EX Shipments (domestic and international)
Reconcile Expense reports for Project Manager
Responsible for all travel including air, hotel, car domestically
Coordinated holiday and other social events
Responsible for office supplies (online ordering)
Excellent phone skills - Answered the phone in a professional and timely manner
Conam Inspection (Houston, TX) Jan. 2008 – Jan. 2009
Receptionist
Excellent phone skills - Answered the phone in a professional and timely manner
Responsible for all travel including air, hotel, car domestically
Created P.O.’s for travel and office supplies
UPS & FED EX shipments and receivables
Responsible for office supplies (online ordering)
Collected gas receipts and posted entries
Opening mail and distributing in proper mail boxes
Watermill Express (Houston, TX) Jan. 2002 – Oct. 2007
Office Manager
Assisted with Operations Manager with money collections from the field
Accurately counted large sums of money and made deposits
Maintained and updated accounting reports in a timely manner
Assisted Brinks with collection pickup
Scheduled and prepared material for monthly safety meetings
UPS shipments and receivables (domestic)
Responsible for office and operational supplies
Provided customer service
Aggreko (Houston, TX) Mar. 2001 – Jan. 2002
Receptionist
Answered the phone in a professional and timely manner
Greeted customers and guest in a professional manner
Distributed mail throughout the organization
UPS and FED EX shipments (domestic)
Verified expense statements prior to submitting to accounting
EDUCATION
San Jacinto College – Continuing Education – Mircosoft 2010
Graduate of Pasadena High School
Computer Skills: Intermediate skills in Microsoft Word, Excel, PowerPoint, Outlook and Syteline
Other Interest
Star of Hope Volunteer
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