Charlotte Provost

713-***-****

ac6zxr@r.postjobfree.com

SUMMARY

Administrative Assistant offering 15 years of office administrative experience. Results driven work ethic in diverse and dynamic industries exemplifying superior organizational, communication, and interpersonal skills. Strengths are working efficiently in team dynamics. Dedicated, results oriented, and goal driven.

GOALS / OBJECTIVES

To obtain and maintain a challenging and rewarding career at a fast paced company in an Administrative Assistant support role which presents new challenges daily including longevity within an organization/company.

WORK HISTORY

TMS Contractors LLC Nov. 2017 – April 2018

Receptionist/Administrative Assistant

Answer the phones, transfer calls, take messages

Issued PO’s and maintained a current running list in Excel

Open mail and distribute

Assisted with new hire packets

Hired Welders, Welder Helpers, General Laborers

Torcsill – Temp Mar.2017 – Nov. 2017

Receptionist/Administrative Assistant

Answer the phones, transfer calls, take messages

Opening mail and distributing

Assisted HR with new hire packets

DISA scheduling

Filing for AP/AR

Matching invoices with PO’s for A/P

Scheduled events

Responsible for office supplies (online ordering)

Responsible for breakroom supplies

Lewis & Lewis – Temp Dec. 2016 – Feb. 2017

Receptionist/Administrative Assistant

Answer the phones, transfer calls, take messages, schedule appointment

Open client files consisting of scanning document and saving electronically, creating labels and adding to contacts list

Serving the clients with something to drink and always having the conference room clean

Perform general copying, faxing

Prepare shipping labels and letters and collate packets for employer/client copies

Opening mail and distributing

Daily calling clients to remind them of their upcoming appointment, and getting their folder ready

Accessing Legal Plans for clients

Filing

Bayou City Pump Company, Pasadena, TX Oct. 2012 – July 2016

Receptionist/Administrative Support

Support to the President, HR, & Project Manager with confidential material and administrative needs

Created Estimates/Quotes and followed through with routing

Maintained accepted quotes in spreadsheet

UPS & FED EX Shipments (domestic and international)

Reconcile Expense reports for Project Manager

Responsible for all travel including air, hotel, car domestically

Coordinated holiday and other social events

Responsible for office supplies (online ordering)

Excellent phone skills - Answered the phone in a professional and timely manner

S&B Infrastructure Ltd. (Houston, TX) Jan. 2010 – Feb. 2011

Administrative Assistant

Support to the President, HR, & Project Manager with confidential material and administrative needs

Created Estimates/Quotes and followed through with routing

Maintained accepted quotes in spreadsheet

UPS & FED EX Shipments (domestic and international)

Reconcile Expense reports for Project Manager

Responsible for all travel including air, hotel, car domestically

Coordinated holiday and other social events

Responsible for office supplies (online ordering)

Excellent phone skills - Answered the phone in a professional and timely manner

Conam Inspection (Houston, TX) Jan. 2008 – Jan. 2009

Receptionist

Excellent phone skills - Answered the phone in a professional and timely manner

Responsible for all travel including air, hotel, car domestically

Created P.O.’s for travel and office supplies

UPS & FED EX shipments and receivables

Responsible for office supplies (online ordering)

Collected gas receipts and posted entries

Opening mail and distributing in proper mail boxes

Watermill Express (Houston, TX) Jan. 2002 – Oct. 2007

Office Manager

Assisted with Operations Manager with money collections from the field

Accurately counted large sums of money and made deposits

Maintained and updated accounting reports in a timely manner

Assisted Brinks with collection pickup

Scheduled and prepared material for monthly safety meetings

UPS shipments and receivables (domestic)

Responsible for office and operational supplies

Provided customer service

Aggreko (Houston, TX) Mar. 2001 – Jan. 2002

Receptionist

Answered the phone in a professional and timely manner

Greeted customers and guest in a professional manner

Distributed mail throughout the organization

UPS and FED EX shipments (domestic)

Verified expense statements prior to submitting to accounting

EDUCATION

San Jacinto College – Continuing Education – Mircosoft 2010

Graduate of Pasadena High School

Computer Skills: Intermediate skills in Microsoft Word, Excel, PowerPoint, Outlook and Syteline

Other Interest

Star of Hope Volunteer

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