Senior Purchase Officer / Purchase Coordinator / Senior Buyer

Mob: 009**-********, ********

E-mail: **********@*****.***

********@*****.**.**

GOPAN RADHAKRISHNAN NAIR

Senior Purchase Coordinator

CURRICULUM VITAE

Career Objective

Results-focused, quality-driven professional with extensive experience in merchandise planning, and purchasing positions, demonstrating consistent achievement of objectives, strong forecasting and analysis skills, and dedication to organizational goals. Advanced presentation and relationship development abilities, with track record of success improving sales and inventory performance to ensure profit turnarounds.

Educational Qualification

BACHELOR OF COMMERCE from Calicut University

Professional Qualification

DIPLOMA IN COMPUTER APPLICATIONS from Modern Institute, Govt. of Kerala.

PASSED GOVT. OF KERALA Typewriting (Higher) Examination.

Computer Skills

Operating System : Windows 9x/ME/2000/XP/Win7, 8, 10.

Office Tools : MS Office – MS Word, Excel, Power Point.

Gulf Experience

Total 17 Years (6 years in UAE, 1 Year in Saudi Arabia and 10 years in Kuwait)

Professional Experience

Nineteen years of working experience as detailed:

From May 2018 to till date

Position : Senior Procurement Officer

TRAIN 3 OF WARA PRESSURE MAINTENANCE Project (TWPMP),

Burgan Oil Field, Al-Fahaheel, Kuwait.

Company : China Petroleum Engineering & Const. Corp. (CPECC)

Owner : KUWAIT OIL CO. (KOC)

PMC : WORLEYPARSONS

Research potential vendors

Compare and evaluate offers from suppliers

Negotiate contract terms of agreement and pricing

Track orders and ensure timely delivery

Review quality of purchased products

Enter order details (e.g. vendors, quantities, prices) into internal databases

Maintain updated records of purchased products, delivery information and invoices

Prepare reports on purchases, including cost analyses

Monitor stock levels and place orders as needed

Coordinate with warehouse staff to ensure proper storage

Leads complex contract negotiations and drafting, including contracts for supplier offshoring and outsourcing initiatives - balancing risk and rewards.

Work with peers and clients to ensure appropriate contract approvals are obtained and documented.

Provide contract management services for strategic and major agreements across multiple categories.

Negotiate and resolve disputes with suppliers.

Identifies and implements solutions to drive incremental cost reductions and cost-avoidance opportunities for assigned contracts, suppliers, etc.

Interacts with and supports multiple businesses, internal and external Stakeholders, functions and Suppliers.

Effectively influences and aligns strategies and expectations and manages individual priorities given a set of performance objectives.

Provides guidance to internal business clients on Procurement capabilities and processes. Works to ensure team cost savings (reduction, and avoidance) goals are achieved or exceeded and ensures business control compliance.

Analyzes data and strategic opportunity leading to the identification of potential Business Partner optimization gaps. Suggests and implements improvements/changes.

Train and supervise the work of other junior staff’s.

Optimizes Procurement processes to ensure Business Partners are able to make successful business decisions.

Lead and manage projects, promotes teamwork and communications in coordination with colleagues and Business Partners.

Performs other duties as assigned.

From July 2016 to April 2018

Position : Senior Purchase Coordinator

AL ZOUR REFINERY Project (NRP), Mina Al-Zour Refinery,

Al-Zour, Kuwait.

Company : Tecnicas Reunidas S.A (TR)

Owner : KUWAIT INTEGRATED PETROLEUM INDUSTRIES CO. (KIPIC)

PMC : AMEC FOSTER WHEELER

Research new vendors that match the services the client is looking for.

Complete cold calls daily and bring in new vendors.

Support identification and development of current and new vendors

Qualify new vendors based on scorecard.

Negotiate with vendors on price, delivery, terms, etc.

Responsible for order placement, supply, material replenishment and supplier performance

Analyze vendor qualifications, performance, scorecard, quality metrics, and cost, profit and industry trends to drive selection decisions. Provide data to show proof for decisions.

Conduct & present data analysis to support management of vendor base

Execute performance reviews of top vendors to find trends and patterns

Collaborate with Operations and Procurement Team on pricing and implementation

Leverage internal resources to enhance SMS’ relationship with vendors

Create and maintain relationships with new and current vendors

Meet with Operations on a regular basis to ensure vendors are on track and achieving client goals and expectations

Ensure that sourcing processes and policies are in line with business processes

Knowledgeable in regards to the latest sales processes and strategies as well as the best in class customer service practices

Identify process improvements and facilitate implementation

Develop and deliver presentations to executives and others, as required on strategies, programs, practices and issues

Interact cross-functionally with all other departments and serve as an effective and value-added service for the entire organization

Additional special projects, as needed

A positive, well-spoken, coachable, adaptable, problem-solver.

Forecast levels of demand for services and products;

Keep a constant check on stock levels;

Conduct research to ascertain the best products and suppliers in terms of best value, delivery schedules and quality;

Liaise between suppliers, manufacturers, relevant internal departments and customers;

Build and maintain good relationships with new and existing suppliers;

Negotiate and agree contracts, monitoring the quality of service provided;

Process payments and invoices;

Keep contract files and use them as reference for the future;

Forecast price trends and their impact on future activities;

Give presentations about market analysis and possible growth;

Develop a purchasing strategy;

Produce reports and statistics using computer software;

Evaluate bids and make recommendations, based on commercial and technical factors;

Ensure suppliers are aware of business objectives;

Train and supervise the work of other junior staff’s.

Design and maintain all vendor reports and evaluate all issues and assist to prepare all data reports for all purchasing system and manage all buying trends.

Coordinate with supervisor and provide support to all product research programs and assist to obtain all required approvals and maintain all spreadsheets and evaluate all corrections for same and establish all best purchase activities.

Evaluate all purchase orders and ensure accuracy in all SKU and product plan and maintain track of all receipts from various locations and maintain an efficient packaging guide according to vendor regulations.

Making Payment Certifications (through Spain payment software) for the vendor payment procedure.

Informing Sellers to provide Tax Clearance Certificate & Ownership Certificates in order to avoid 5% tax retention as the same required by the Kuwait Tax Authority.

Collaborate with shipping department to ensure compliance to all shipping dates and deadlines and maintain satisfaction of all consumers and monitor delivery of all products according to schedule and maintain quality standards of all products.

Coordinate with vendor to maintain knowledge on all product and delivery schedule and oversee all personnel training programs and evaluate same and manage work with sales and purchasing departments.

Collaborate with internal and external customers and manage all pricing and availability of all products and develop purchase order for all purchasing system and manage all communication with general contractors and coordinate with sourcing analyst to source all materials.

Monitor all inventory level and determine appropriate delivery dates of all products and forecast all order requirements and maintain records of all activities and resolve all delivery issues and prepare all products for shipments.

Monitor all supplier performance and ensure timely delivery of all products and maintain accuracy in all vendor data in inventory control module and perform various purchasing activities and prepare all purchase orders and evaluate accuracy in same.

Manage all communication with all vendors and track all orders and resolve any issues on same and assist to obtain all raw materials and prepare required request orders and analyze all samples and ensure purchase of all raw materials within required timeframe.

From February 2015 to July 2016

Position : Senior Purchase Officer

KNPC-Sulphur Handling Facilities Project (SHFP), Mina Al Ahmadi Refinery,

Kuwait.

Company : DAELIM INDUSTRIAL CO., LTD

Owner : KUWAIT NATIONAL PETROLEUM CO. (KNPC)

Analyzed merchandise performance within department to monitor statistical objectives, adapt inventory as needed, and increase sales volume.

Evaluated profitability for in-season sales, financial and inventory performance and suggested adjustments as needed.

Created seasonal financial plans to guarantee optimal inventory investment, increase merchandise flow, and reduce markdowns ultimately maximize profitability.

Reviewed historical data and joined forces with the buying team ensuring the right collections were placed in stores at the optimal time.

Operated as team leader responsible for communicating financial strategies to vendors and department heads, resulting in increased cohesiveness, improved efficiency, and enhanced effectiveness.

Corresponding & communicating with local and overseas companies by sending them queries for raw material and packaging material

Arranging samples from suppliers and forwarding it to the QC for approval.

Requesting quote from approved suppliers and preparing price comparison and getting the approval from purchase manager for the same and placing orders for the appropriate companies.

Preparing purchase orders.

Handling imports independently for group of companies and follow up shipments in co-ordination with overseas suppliers.

Typing letters, faxes, sending emails to International companies and filing.

Arranging visa and accommodation for the international company’s representatives.

Following up the orders until shipment arrives Kuwait and following up till the clearance.

Full knowledge of shipping and documentation.

Full knowledge and information of Kuwait market.

Doing International and Local Purchases.

Preparing TTs.

Preparing L/Cs.

Preparing material list and ordering material list from purchase department.

Browsing through internet and establishing contact with overseas companies.

Doing Self correspondence with international companies by sending them queries and finalizing the prices (South Korea, Japan, Italy, France, USA, India etc

Confirming the orders and establishing the L.C. for the concerned companies.

Arranging insurance for the concerned consignment.

Follow-up of shipments and clearing shipments.

Doing costing of all goods received from overseas suppliers.

From September 2012 to January 2015

Position : Local Buyer

KNPC- LPG-TRAIN#4 PROJECT, Mina Al Ahmadi Refinery, Kuwait.

Company : DAELIM INDUSTRIAL CO., LTD

Owner : KUWAIT NATIONAL PETROLEUM CO. (KNPC)

Analyzed merchandise performance within department to monitor statistical objectives, adapt inventory as needed, and increase sales volume.

Evaluated profitability for in-season sales, financial and inventory performance and suggested adjustments as needed.

Created seasonal financial plans to guarantee optimal inventory investment, increase merchandise flow, and reduce markdowns ultimately maximize profitability.

Reviewed historical data and joined forces with the buying team ensuring the right collections were placed in stores at the optimal time.

Operated as team leader responsible for communicating financial strategies to vendors and department heads, resulting in increased cohesiveness, improved efficiency, and enhanced effectiveness

From April 2011 to May 2012

Position : Procurement Officer

SAMCO Acrilyc Acid project, Al Jubail Kingdom of Saudi Arabia.

Company : SAMSUNG Engineering & Construction Saudi Arabia Ltd.

Owner : Saudi Monomer Co. Ltd (TASNI)

Trained, supervised and developed a staff of three consisting of merchandise assistants and interns, ensuring optimal performance and compliance with company goals and objectives.

Developed and executed strategies for merchandise assortments, vendor relations management, and marketing cadences management.

Utilized strong leadership skills and communication expertise to maximize sales and profitability.

From August 2009 to 2011 February

Position : Local Buyer

KNPC SHU Refinery Tank Maintenance Works, Shuaiba &

MEW Sabiya New CCGT Project (HHI), Subiyah, Kuwait

Company : Said Behbehani Gen Const. Co.(SBC), Kuwait

Owner : Kuwait National Petroleum Co.(KNPC) & Ministry of Electricity & Water(MEW)

Clients : AL MAGWA Engineering & Cont. Co., W.L.L. & HEISCO

Assisted Senior Buyer in Offshore & Onshore purchases.

Forecasted consumer buying patterns based on sales trends and economic conditions monitoring.

Observed and managed stock levels within department and contributed to preparation and execution of financial plans.

Ensured timely and efficient product flow by partnering with vendors and distribution centers and shipment tracking.

From September 2007 to June 2009

Position : Field Purchaser & Integrated Material Management System(IMMS) Executive

Kuwait Paraxylene Production Co. (KPPC) Aromatics Complex Project,

Shuaiba, Kuwait

Company : SK Engineering & Construction Co. (SKEC), Kuwait

Owner : Kuwait Paraxylene Production Co. (KPPC)

PMC : Bechtel Ltd.

Using High Value Purchase Orders to buy goods and services

Applying UC system wide and UCSD-specific strategic sourcing contracts to purchases

Establishing and managing contracts with suppliers

Consulting with and supporting campus departments about their purchasing needs

Soliciting competitive bids through requests for proposals (RFPs), requests for quotations (RFQs) and requests for information (RFIs)

Maintaining a suitable and diverse pool of suppliers

Providing effective business advice to the campus

From February 2006 to August 2007

Position : Field Purchaser & Integrated Material Management System(IMMS) Executive

KOC-Facility Modernization Project (FMP), Ahmadi, Kuwait

Company : SK Engineering & Construction Co. (SKEC), Kuwait

Owner : Kuwait Oil Co.(KOC)

PMC : AMEC

Using High Value Purchase Orders to buy goods and services

Applying UC system wide and UCSD-specific strategic sourcing contracts to purchases

Establishing and managing contracts with suppliers

Consulting with and supporting campus departments about their purchasing needs

Soliciting competitive bids through requests for proposals (RFPs), requests for quotations (RFQs) and requests for information (RFIs)

Maintaining a suitable and diverse pool of suppliers

Providing effective business advice to the campus

From January 2004 to January 2006

Position : Purchaser

Company : JUBILANT CHEMSYS LTD.

D-44, Sector-59,

Noida, Uttar Pradesh, India.

Developing the merchandising strategies for the product line

Planning and selecting merchandise assortments. This requires a keen understanding of the current market trends and economic developments.

Vendor selection, development and management. Negotiations with vendors for favorable terms and services are a delicate issue handled by the buyers.

Pricing the merchandise to achieve the required targets in terms of gross margins.

Inventory management – Controlling inventory which includes goods as per the needs of the store

From August 1997 to October 2003

Position : Local Buyer

Organization : Union Agriculture & Irrigation Co. WLL, Dubai, U.A.E.

Decision making where new products and services are concerned

Reviewing current products/services

Sourcing suppliers

Supplier negotiations

Making sure products/services get delivered on time and meet the required standards.

Interpretation of reports and making of sales predictions for future periods.

Proposal of ideas to the financial management team

Monitoring of stock

Working to a budget

Quick reaction to market changes

Supplier relationship management

Attendance of industry events

Senior Buyer

A proactive well organized and successful Senior Buyer who has extensive experience of all aspects of the procurement process. Broad buying skills across multiple categories and experience of buying goods from around the world. Successfully helping the company to maintain a competitive advantage over rivals. Responsible for the selection, purchase and delivery of merchandise from numerous suppliers. Able to work at speed, making calculated, on the spot decisions. Can develop & enhance any procurement process and ultimately maximize profits. A recent graduate who is currently employed assisting to source, buy and deliver a specific range of products at the right cost, right time and the right place.

Responsible for order placement, supply, material replenishment and supplier performance

Controlled purchasing budget, reviewed tenders and bids as well as sourced most affordable materials for firms’ manufacturing process

Managed procurement supplier relationship for the firm and developed sourcing strategies

Demonstrated crisis management skills by resolving disputes and claims with suppliers and vendors

Responsible for handling a team of 10 by delegating appropriate work as well as overseeing their training from time to time.

Establishing effective policies and processes through as comprehensive understanding of inventory management.

Resourceful, well organized and deep understanding of how to manage vendors.

Ability to multi task, use strategic skills for achieving desired objectives

Duties

Sourcing from foreign markets.

Testing product samples.

Developing the procurement strategy.

Negotiating commercial contract arrangements with suppliers.

Negotiating prices, quantities and delivery time-scales.

Sourcing suppliers by various means.

Selecting a range of products to sell in retail outlets.

Writing reports about predicted future sales.

Ensuring that products are delivered on time.

Calculating the impact of any purchases on company sales and gross margin.

Searching the market for opportunistic purchases.

Taking into account customer demand, price, quality and availability before making a decision.

Buying from designers and brand owners all over the world.

Looking out for price fluctuations in the market place.

Creating, viewing and analyzing statistical data.

Analyzing consumer buying patterns and predicting future trends.

Writing up accurate buying reports.

Reacting to any changes in customer demand.

Developing effective working relationships with our suppliers.

Developing new supplier relationships.

Travelling to meeting with suppliers.

Reviewing pricing and promotional strategies.

KEY SKILLS AND COMPETENCIES

Professional

Great team worker

Developing value added supplier relationships and practices.

Strong negotiating skills.

Able to cope with the demands of a fast paced and changing business.

Ability to identify trends.

Promoting professional behavior in all staff.

Confident in managing junior staff.

Good practical knowledge of all Microsoft Office packages including Excel, Work and Power Point

Effective communicator & net worker... Excellent admin and organizational ability

Knowledge of business principles and core values

Constantly on the look out to reduce inefficiencies.

Personal

Willing to take personal responsibility for making things happen.

General

Well experienced in Logistics Controlling, documentation, certification, familiar with all day to day documentation works, implement, update and manage company document control processes, procedures and specifications, data entry, checking e-mails, distribution of mails/documents, making daily receiving reports, maintaining purchase and delivery status, invoices, delivery notes, maintaining IRC & Test Certificate Status, material inspection reports, delivery schedules, maintaining attendance & time keeping, handling of all incoming & outgoing office documents, Integrated Material Management System Control (IMMS), Field Material Control System Control (FMCS) etc.

Personal Profile

Name : Gopan Radhakrishnan Nair

Gender : Male

Date of Birth : 21/03/1975.

Passport No : Z2688523

Nationality : Indian

Date of issue : 11/09/2013

Date of expiry : 10/09/2023

Marital Status : Married

Communication Address : Geetham

Kallelibhagom P.O, Karunagappally,

Kollam Dist., Kerala, India.

Telephone Kuwait : 009**-******** & 50333970

Telephone India : 0091 703-***-****

Holding valid Kuwait Driving License expiry (7/11/2019).

REFERENCES

Available on request.

Contact this candidate