Manager Office

* * * * *

Ahmed Nabil Mohamed

Telephone : +974-********

E_mail : *********@*******.***

Date of Birth : 25th September 1986

Marital Status : Married

Nationality : Egyptian

Current Address : Doha – Qatar

Academic qualification

Helwan University - Tourism and Hotels, Cairo, Egypt.

- Bachelor in Tourism & Hotels – English Guiding Section.

- Graduated from Tarik Ibn Ziad High Level - Language School. CAREER OBJECTIVE

Nine years experienced Executive Secretary looking forward to join a healthy environment organization which can help improving my career and skills where creativity, strong analytical and problem solving skills, highly developed interpersonal skills and communication skills can take place. Languages

- English : Excellent.

- Arabic : Mother tongue.

2 P a g e

Experience Records:

September 2015 till Present :

- Company : SMEET W.l.l

Precast, Ready Mix & Construction Company

Owned by Qatari Diar Real Estate & Barwa Real Estate Group

- Location : Doha - Qatar.

- Job Title : Executive Secretary Chief Executive Officer.

February 2009 Till September 2015:

- Company : Saudi Bin Ladin Group (SBG)

Precast Concrete Elements Company

- Location : Jeddah – Saudi Arabia

- Job Title : Executive Secretary General Manager – Technical Manager

June 2007 Till February 2009:

- Company : De Castro Tours

- Location : Cairo - Egypt

- Job Title : Administrative Officer – Secretary

February 2007 Till June 2007:

- Company : Le Passage hotel

- Location : Cairo - Egypt

- Job Title : Administrative Officer.

3 P a g e

Duties & Responsibilities

Plan, organize, lead, direct, and control all activities pertaining to the department head.

Managing the channels of communications between the different departments whom reported to my director in allover the company branches.

The knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures.

Relay directives, instructions and assignment to executives.

Develop relationships with key operational contacts, both internal and external

Determine matters of top priority and handle accordingly.

Prepare correspondence, reports, and materials for publications and presentations.

Maintain hard copy and electronic filing system.

Other administration tasks as filing, general typing, company papers and other meeting document collation and binding, and errands.

Supervise and provide guidance to the Junior Secretary and Receptionist.

Handling of incoming calls for my directors.

Responsible for the day-to-day operations of the director.

Communicating effectively in writing as appropriate for the needs of management.

Schedule and manage preparations for meetings.

Issue appropriate notice of meetings;

Formulate agendas, schedules, and the time allocated to each agenda item, ensuring timely and proper preparation of agenda and presentation material for review/action.

Consult with Managers about monthly schedules, agenda and timing.

Take care of all travel arrangements, including flights, hotels, VISA;

Prepare and direct distribution of meeting agendas to designated representatives.

Manage CEO’s scheduling, meetings, communication, Take care of all travel 4 P a g e

arrangements, including flights, hotels reservations, VISA, Invoices and some personal issues.

Draft original and routine correspondence for CEO’s signature.

Manage deliverables to the CEO and provide any necessary reporting.

Create and edit presentations, documents and reports for the CEO as required.

Plan, prepare materials for, and help lead bi-weekly Administrative Management Team meetings.

Manage Administrative Management Team calendar, plans, and action items.

Provide assistance to the CEO for meeting preparation and events.

Support the CEO’s participation in staff meetings, departmental meetings, Senior Management meetings, and Board of Directors meetings; take notes and follow up action items related to such meetings.

Develop and maintain appropriate document filing systems, and ensure compliance with records retention procedures.

Manage corporate registration documents, registration forms, and contracts database.

Other duties as assigned by the CEO.

Skills

Technical skills

• Dealing professionally with desktop computers and laptops.

Strong PC skills and high proficiency with Microsoft Office Suite products

(Excel, Outlook, Word, and Power Point).

• Do secretarial coordinate; organize papers and files and archiving work.

• Knowledge of AutoCAD program and printing structural drawings, planes.

• Responsible for all company secretarial functions, duties and responsibilities.

• In depth knowledge of secretarial software, office, such as (word, excel, outlook).

• Receive and make phone calls at the office and indexing phone numbers and addresses.

5 P a g e

• preparing of appropriate formulations expressive of correspondence in both Arabic and English.

• Writing official letters, internal memos, daily reports and minutes of meetings in both Arabic and English.

• Proficiency the English language speaking, understanding, translating and writing letters and messages.

• Excellent knowledge in office machines and equipment such as Scanners, printing machines, photocopier and fax.

• Register Mails, faxes and all incoming and outgoing correspondence and indexed to easily allow access when it requested.

• Following up office functions with regard to travel, communications, arrange appointments and organize visits and interviews.

• Organizing internal reports received from other departments and presented to the Director and follow the decision of the Director and archiving them. Personal Skill

• Ensure confidentiality at all times.

• Tactful and patient communicator.

Excellent organization skills, time management

• Communication skills both verbal and listening.

• Strong organizational and time management skills.

• Working, calm, coping and determined under pressure.

• Ability to build positive social relationships between colleagues.

• Management of personnel resources by motivating, developing, and directing people as they work.

Certificates and courses

Training course to develop employee skills and how to improve work efficiency and completion of work on clients accurately and efficiently (Certificate accredited by the Egyptian Ministry of Tourism).

6 P a g e

Holds ICDL (Certificate endorsed by the European Foundation for International license ICDL).

Attend and pass a training course on the use of English in conversation and communication (Session between Tourism university and extension English definition TOIFEL American University in Cairo).

Extras

- Qatari Driving License

References

- All documents are available upon request.

Contact this candidate