Human Resources

Jeana L. Welshman

*** ********* *****, *******, ** 02888 401-***-**** **********@*****.***

SUMMARY

My objective is to secure a position that is both challenging and self-gratifying and offers opportunity for personal and professional growth. I am confident, self-motivated and very detail oriented and approach my work in an inclusive, collaborative and team-oriented fashion but am also comfortable working on my own. I possess the ability to handle multiple projects and priorities, exceptional judgment and decision-making skills as well as excellent written and oral communication skills.

Computer Skills

Microsoft Word, Excel and PowerPoint, ADP HR/Payroll, Ultimate Software, (Ultipro), HR/Payroll, IBM Business Intelligence, (Cognos), Assure Software Time and Attendance, Paycom HR/Payroll/Time and Attendance, Paylocity HR/Payroll/Time and Attendance

Relevant Experience

10/2017 to 8/2018

6/2016 to 9/2017

12/2012 to 9/2015

Payroll and Benefits Coordinator, J. Arthur Trudeau Memorial Center, Warwick, RI

Process information to generate union, non-union, exempt, and non-exempt payroll records in accordance with Agency payroll policies and federal, state, and local taxation laws. Understand pay practices and union contract, and coordinate with Stakeholders to resolve issues in these areas.

Accountable for the preparation of reports and analyses of employee payroll and benefits information as requested by senior management.

Serve as the source of payroll tax information to support the timely filing and payment of payroll taxes.

Process all employment related inquiries/verifications from external sources and verify wages for the Social Security Administration.

Serve as lead on ACA compliance and reporting as well as administration of all agency benefit programs including Medical, Dental, Vision, Flexible Spending and Life Insurance.

Research and resolve issues related to payroll and benefits programs and assisted with the coordination of the annual benefits open enrollment process.

Served as system administrator for the agency HR/Payroll systems, and served as the lead on the RFP process and successful implementation of Paylocity effective January 1, 2018.

Payroll Coordinator, J. Arthur Trudeau Memorial Center, Warwick, RI

Process information to generate union, non-union, exempt, and non-exempt payroll records in accordance with Agency payroll policies and federal, state, and local taxation laws. Understand pay practices and union contract, and coordinate with Stakeholders to resolve issues in these areas.

Support payroll Time and Attendance and Payroll Processing systems. Recommend/implement ongoing improvements to payroll systems and processes to align with agency needs and to better serve employees.

Support payroll Time and Attendance and Payroll Processing systems. Recommend/implement ongoing improvements to payroll systems and processes to align with agency needs. Collaborate with internal and external constituencies to determine and design these changes (e.g. employee self -service, time and attendance system and payroll system.

Process general ledger entries regarding payroll and benefits into Microsoft Dynamics.

Human Resources Specialist, Bryant University, Smithfield, RI

Accountable for the development and delivery of Human Resources and Payroll policy, programs and resources in the following functional areas: HRIS, HR analytics, Payroll, wage and hour compliance, compensation and benefits design and administration and employee/labor relations.

Responsible for Systems Administration acting as the liaison with software vendors to troubleshoot system performance issues as well as implementation of system enhancements/upgrades.

Perform job analysis and prepare/amend position descriptions as necessary. Benchmark and report out on University positions using various salary survey vendors and review survey results to ensure that position compensation remains competitive by location and industry.

Maintain and update position management database for budgeting and forecasting of current and future salary expenditures. Collaborate with Controller’s Office to reconcile the monthly position management report against departmental requests for additional funding for salary expenses. Determine the recurring/non-recurring budget adjustments and design/generate reporting tools for Controller's Office and department managers to facilitate position management and budgeting processes.

Design and develop in-depth and customized reports utilizing the HRIS (including annual compensation statements, employee profile, etc.). Serve as the technical, in-house resource to HR Staff for training on system usage and reporting as well as the scheduling and facilitation of training for University personnel as end users of Manager/Employee self-service and benefits enrollment modules of applicable systems.

Make accurate and timely system changes for salary, benefit and tax change requests verifying that the payroll action is in compliance with current university payroll policies and practice. Actively participate in the salary administration/annual increase process by creating reports of current salary and proposed increase changes for Senior Management approval and updating all approved salary adjustments within the employees’ record.

Actively participate in the annual benefits open enrollment process by collaborating on creating new benefit information/enrollment packets and making the required rate updates to the benefit tables within the HRIS. Configure the HRIS benefits enrollment module to facilitate the annual open enrollment process. Schedule and facilitate drop-in benefits enrollment sessions to guide employees through the enrollment process and provide benefit details as needed.

Maintain up to date knowledge of all Federal and State DOL regulations as they pertain to employment and payroll practices, including but not limited to; HIPPAA, EEOC, 403b compliance and non-discrimination testing, PPACA, FMLA, Wage and Hour Compliance, Title VII Harassment and Discrimination law.

Maintain up to date knowledge of all HR department functions and practices to serve as backup on any position as required.

2/2006 to 11/2012

Payroll/HR Analyst, Bryant University, Smithfield, RI

Process information to generate union, non-union, exempt, and non-exempt payroll records in accordance with University payroll policies and federal, state, and local taxation laws. Understand pay practices and union contracts, and coordinate with Stakeholders to resolve issues in these areas.

Reconciliation and budget forecast of general ledger accounts on a monthly, quarterly, and/or annual basis. Work directly with the Controller’s Office on any account discrepancies to ensure proper GL account balancing is completed. Maintain understanding of accrual-based accounting related to labor and vacation accruals. Take responsibility for posting of manual journal entries when needed for payroll liabilities.

Support payroll Time and Attendance and Payroll Processing systems. Recommend/implement ongoing improvements to payroll systems and processes to align with organization needs and to better serve employees. Collaborate with internal and external constituencies to determine and design these changes (e.g. employee self -service, time and attendance system, payroll systems & interfaces, and also upgrades to the payroll processing system).

8/1999 to 2/2006

Coordinator, Payroll Operations, Bryant University

Ensure that payroll processing and reporting is efficiently scheduled and conducted to meet established College payroll schedules and government reporting deadlines and independently resolve and respond to payroll processing issues.

Provide oversight, guidance and training to the Payroll Benefits Clerk as required. Responsible to process the following payrolls: monthly--administrators and full-time faculty (375), part-time faculty (99), bi-weekly--clerical (135) and students (600); and weekly--maintenance and public safety (101).

Support payroll Time and Attendance and Payroll Processing systems. Recommend/implement ongoing improvements to payroll systems and processes to align with organization needs and to better serve employees.

Prepare and process computerized W-2s for employees, file and reconcile state taxes for State of RI. Processes and forward electronic W2 reporting files to Ceridian Tax Service for processing. Update Federal, State and FICA tax information and any benefit rate changes prior to running first payroll of the next year.

Education

1979

East Providence High School, Business Studies

2006

Certificate in Human Resources Management, Bryant University Executive Development Center, Smithfield, RI

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