Medical Executive Assistant

Professional Summary

Executive Assistant/Medical Staff Credentialing Specialist with more than 15 years’ experience in supporting C Level Executives in the Healthcare and Legal fields. Areas of expertise include: Executive Office Support, Meeting and Event Planning, Data Entry, Accounts Receivable and Payable; Multi-line Phone system; Microsoft Office; Meditech; MD Staff: Kronos; PeopleSoft

Experience

Guest Services, Inc. January 2018 – Present

At Everglades National Park – Flamingo

Unit Coordinator

Act as an onsite Human Resources contact: maintaining and executing changes to employee files, preparing new hire packages, and coordinating benefits.

Review, edit and manage time punches as well approving bi-weekly payroll.

Posting of all schedules in Kronos.

Posting of available positions for our location.

Log daily deposits received; scan and send to corporate office. Maintain access into Main Safe and Reserve Safe. Maintain Safe Reconciliation in absence of the General Manager.

Review and track daily cashier register worksheet; Perform audits on cash registers.

Prepare and finalize weekly deposits for Loomis pickup.

Requesting and preparation of new vendors, as well as credit applications.

Process approved accounts payable invoices.

Allocate all receipts from American Express and submit for ament

Keep official records and execute administrative policies determined by or in conjunction with the General Manager. Prepare memorandums outlining and explaining administrative procedures and policies to staff and monitors compliance.

Manage General Manager’s calendar and independently schedule appointments.

Direct preparation of records such as agenda, notices, minutes, and resolutions for Board meetings.

File and maintain documents and records. Create and maintain database and spreadsheet files.

Take and transcribe dictation, and compose and prepare confidential correspondence, reports, and other complex documents.

Arrange complex and detailed travel plans and itineraries, compile documents for travel-related meetings, and accompany supervisor when requested.

Maintain office equipment and supplies.

Medical Staff Credentialing Specialist November 2015 – May 2018

HealthSouth Rehabilitation Hospital of Miami

Provide support to CEO, Quality Assurance Director, Director of Plant Operations and Medical Director.

Maintains open communication with the Medical Staff, Hospital Departments, Board of Directors, Physician Offices and related health care agencies.

Oversees the processing of all Medical Staff and Allied Health credentialing and re-credentialing applications in accordance with Medical Staff Bylaws, Rules and Regulation in a secure manner.

Coordinate and attend monthly and quarterly meetings; take minutes and prepare same.

Ensures compliance with JHACHO, and all legal, regulatory and accrediting agencies regulations are met.

Assist Medical Director and Credentials Committee with development of privilege criteria, privilege delineations and other necessary documents for an effective credentialing process.

Prepare and manage all confidential contracts for Physicians, Vendors and Staff.

Regional Medical Staff Coordinator January 2013 –November 2015

Surgical Care Affiliates

Provide support to Administrators at multiple surgical centers in the central Florida area.

Maintain all practitioners credentialing and re-credentialing applications in accordance with Medical Staff Bylaws, Rules and Regulations in a secure manner.

Update policy and procedure manuals as needed for each center.

Attend quarterly meetings and take minutes for same.

Maintain knowledge of standards for the Joint Commission related to Medical Staff.

Executive Assistant/Medical Staff Coordinator April 2006 – December 2012

Methodist Hospital of Chicago

Provide support to Hospital Administrator and Chief Operating Officer in daily functions of 228 bed facility.

Oversees processing of all Medical Staff and Allied Health Staff credentialing and re-credentialing applications in accordance with Medical Staff Bylaws, Rules and Regulations and State and Federal standards

Prepare and manage all confidential contracts for Physicians, Vendors and Staff.

Coordinate and schedule meetings for Board of Directors, Medical Staff Departments and Medical Staff events. Take and prepare minutes for same.

Processing of all Medical Staff dues.

Plan and schedule all events, meeting and celebrations for the Medical Staff.

Maintained knowledge of Standards of the Healthcare Facilities Accreditation Program related to Medical Staff.

Administrative Assistant/Bookkeeper August 2000 – April 2006

Owens, Owens & Rinn, Ltd.

Provided support to four attorneys.

Responsible for bookkeeping for multiple accounts, client billing and accounts payable and receivable.

Prepared routine correspondence and court filings.

Maintained Attorneys appointments and conference schedules.

General office management functions.

Front Desk Administrator March 1998 – June 2000

Masonic Family Healthcare

Provided support to Preceptor Physicians and their Resident Physicians.

Scheduling and confirming appointments for patients.

Collection of co-payments.

General office duties.

Preparation of general correspondence.

Assisting office and medical staff as needed.

Unit Clerk October 1991 – March 1998

Resurrection Medical Center

Provided support to on-call physicians and nurses.

Registered patients and entered billing codes into database.

Answering multi-line phone system and paging.

Label and delivery of specimens for processing.

Enter and process all ambulance reports.

Assist in transportation of patients.

References available upon request

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