Office Manager

***********@*****.*** Phone: 214-***-****

Jen Seelig

Skills and Accomplishments

Professional billing and accounts payable supervisor with over 5 years experience in a legal setting. Strengths in streamlining processes, increasing efficiency and optimizing workflow. Creative and analytical problem solver

Adept at managing inventory, training and supervising staff, change management and implementing office processes and procedures that expedite work and significantly save costs

Thrives in challenging fast-paced environments, ability to handle high volumes of work with little supervision and detailed oriented with the ability to prioritize deadlines

Reporting: budget, forecasting and analysis to highlight business objectives and increase company revenue

Skilled in MS Office Suite, iOS, Juris and Eclipse

Professional Experience

Billing, Accounts Payable Manager – Sayles Werbner PC Dallas, TX (2012–2017)

Accounts Payable / Accounts Receivable

Mastered accounts payable functions for law firm. Responsible for opening, assigning, and maintaining vendor and client accounts.

Monthly reconciliation, verification and processing of company-wide operating expenses, including vendor payments and employee expense reimbursements

Reconciliation of monthly corporate credit card statements. Accurately code to the appropriate general ledger account

Analyze accounts, discover discrepancies and resolve all variances promptly

Process payments with appropriate back up for signature and mailing of signed checks

Negotiate payment terms, manage invoices and act as first point of contact for resolving vendor issues. Process vendor invoices with a high degree of accuracy

Responsible for acquiring, preparing and maintaining 1099s/W-9s

In charge of receiving, tracking and processing of all monies received; recording of credit memos

Maintain cash balance report through verification of daily bank transactions

Assist with monthly closings, journal entries and bank statement reports

Billing

Production of pre-bills and review to ensure compliance with billing requirements

Consult with managing partners to address any vendor or client billing issues

Proof-read, review for inconsistencies and submit invoices to clients via hard copy or electronically

Create, run and analyze billing reports for the organization.

Promptly respond to billing related inquiries and conduct collections for firm

Account upkeep: opening, assigning and maintaining new and existing clients; ensuring all special billing guidelines are being followed

Special Projects

Purchasing manager responsible for ordering all office supplies, including snacks and beverages while ensuring to adhere to dietary needs and budget constraints

Event coordinator for all office special occasions: employee appreciation events, internal and external holiday parties, office luncheons/meetings and private fundraising events

Office Manager – Preston Forest Chiropractic Dallas, TX (1999 – 2011)

Client Interactions

Creation and maintenance of patient accounts and records: historical clinical procedures, patient data, insurance verification, claims and payment collection

Responsible for patient care: Greeting prior to personalized visit, prescribed therapy post physician consultation, payment collections once visit was complete

Accountable for accurate medical billing: verification of accuracy, revision of any errors and customer outreach to obtain or relay account information

Front Office Support

Responsible for accounts payable: office supplies, medical equipment, patient accounts, vendors and employee payroll were all paid accurately and on time.

In charge of ordering and maintaining office supplies and medical equipment

Grow the business by showcasing various customer-facing purchasable products. Created and maintained inventory reporting, while verifying and reconciling financial data to ensure profitably

Back Office Management

Human resources responsibilities: onboarding new employees, developing office procedural guidelines, acting subject matter expert for administrative and operational functions, schedules and general daily office operations

Administrative tasks: staff and patient scheduling, processing of all accounts receivables, create and analyze standardized daily/weekly/monthly reporting

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