Resume

Sign in

Document Control Manager

Location:
Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia
Posted:
September 08, 2018

Contact this candidate

Resume:

- Microsoft Office: Word, Excel, Power Point

SOFTWARE SKILLS

- EDMS: Documentum eRoom, eRoom PCI, Livelink,

FTP, Teamspace, ATHENA, In-Tools (PDB, PDBc, VDB

and VDBc) & Sharepoint 2013 – End User, ERP

Level: BTEC Higher National Diploma (MERIT)

EDUCATION

Program: Electrical and Electronics Engineering

Institute: Tuas Polytech / British Malaysian Institute

(Wigan & Leigh College, UK)

Graduation Year: 1998/1999

MUHAMMAD NURMIZA BIN BAHAROM

Address : No. 061, Batu 1 1 2, Jalan Minyak Beku, Kg. Petani, 83000 Batu Pahat, Johor, MALAYSIA Address : No. 51, Jalan AU 1C/2E, Taman Keramat Permai, 54200 Kuala Lumpur MALAYSIA Mobile No. : +601*-****-****

Gender : Male

Email Add : ac6y3q@r.postjobfree.com

PROFILE

Freelance Record Management Consultant with over than eighteen (18) years’ experience in the project documentation of oil & gas, mineral and power plant engineering services. Adept in EDMS, drawings and developing document control system. Sound knowledge of all softcopy and hardcopy document control procedure, register, and filing and involved in final documentation issues for eleven (11) projects. Professional deals with local and overseas vendors, client, consultants and subcontractors with project deliverables. Handling project worth >USD500 million from oil and gas sector. Ideas contributor to solve the conflict of interest in documentation which end up reflect to KPI. Currently, working as freelance Record Management for several clients; catering and small entrepreneur companies since January 2016 to date.

SOFTWARE SKILLS

Microsoft Office: Word, Excel, Power Point

EDMS: Documentum eRoom, eRoom PCI,

Livelink, FTP, Teamspace, ATHENA,

In-Tools (PDB, PDBc,

VDB and VDBc) & Sharepoint 2013 – End User,

ERP

EDUCATION

Level : BTEC Higher National Diploma (MERIT)

Program : Electrical and Electronics Engineering

Institute : Tuas Polytech / British Malaysian

Institute (Wigan & Leigh College, UK)

Graduation Year : 1998/1999

PROFESSIONAL EXPERIENCE

Record Management Consultant

Jan 2017 – April 2018

ENIE: Entreprise Nationale des

Industries Electroniques

Sidi Bel Abbes, Algeria

Freelance

- Plan and advice on proper and easy tracking softcopy and hardcopy filing system.

- Briefing to management and operation team about record management process and audit preparation.

- Assist current ongoing record process.

Senior Engineering Document Control

May 2013 –May 2015

Cendor Phase 2 :

-Wellhead Platform [WHP] - FD

-FPSO Cendor Phase II - FD

Petrofac Malaysia Limited

PROJECTS: CENDOR PHASE II

• WHP [WELLHEAD PLATFORM]

- Review and comment hardcopy final document at KHL Lumut, Sapura The Mines & Orogenic warehouse.

- Consolidate DCC, QAQC, IM and Operation team comments.

- Prepare report on weekly basis for final document review and comments.

- Liaise with contractors; MISC, MMHE & Aker Solution on engineering deliverables and final documentation issue & procedures.

- Review, check and comment on final documentation at KHL Office, Lumut.

- Attend meeting to provide transparent view about active document and final documentation submission.

• FPSO [FLOATING, PRODUCTION, STORAGE & OFFLOADING]

- Reminder alert three days before overdue for document review.

- Discuss, liaise and chase contractors and subcontractors for softcopy final document issue.

- To check the Contractor TOC comply with PML template and procedure.

- To check the TOC is following MDR.

- To check all the final document softcopy was structured: proper folder filename, bookmark, OCR.

- Update deliverable register of final document softcopy receive from contractor.

- Review and comment the final document softcopy and revert to contractor if any.

- Prepare final document progress report on weekly basis.

- Liaise with Contractor and Sub-contractors on completeness of Final Documentation.

- To guide Contractor and sub-contractors to follow Client contract & procedures.

- On Technical issues, to guide Contractor and Sub-contractors on the arrangement of drawings follow the Table Of Contents, remove redline mark up remove comments sign on documents for final documentation issues. Check the isometrics and P&ID is tally with the index provided.

- Discuss with team for critical issues e.g. : delay of document & drawing issue and reply.

- To provide the codes and standards for team members guideline.

- Review, check and comment on final documentation submitted by contractors to Petrofac at Orogenic Warehouse, Seri Kembangan.

- Delegate task to Assistant Document Controller.

- Attend meeting to provide transparent view about active document and final documentation submission. Engineering Document Control Manager

Jan 2012 – May 2013

:5879-BUGATTI CARBON DISK BRAKE

Technip Geoproduction - EPC

- Report directly to Document Control Section Head.

- Promote In-Tools software, oversee and record its upgrades through company protocol to make Document Control Department more effective.

- Use Microsoft Office and other applications to manage databases for company.

- Manage the unique code on database for vendors input (equipment supplies) with respect of Purchase Order number have been created by Procurement Department.

- Manage and review; quality and training records.

- Sustain and supervise the documents and drawings artwork or templates and database for document control.

- Maintain global standards of quality and timelines in Document Control within project budget.

- Counsel and support team on Document Control as well as administrative functions.

- Collaborate with project staff and management, plan and coordinate internal and third parties meetings.

- Maintain records of engineering activities; hardcopy and softcopy.

- Administrative services and handle project correspondence.

- Manage online document systems, maintain, review and check document records to avoid or minimize error input.

- Track record and replenish supplies of office resources.

- Prepare the progress of documents into document system and develop biweekly and monthly report.

- Sustain coordination and communication between management and external parties. Engineering Document Control

Aug 2011 – Jan 2012 : 5906-VALEMON Topsides Project Technip Geoproduction

- Report directly to Document Control Section Head.

- Support Document Control duties.

- Ensure all engineering deliverables submitted by engineering through Project Mailbox to be update in PDB system.

- To send a reminder to package engineers with reflect to review time exceed limit of three (3) days.

- Ensure all deliverables follow company protocol and standards prior submission.

- Supervise and maintain an efficient project-related document control register.

- Prepare transmittals for internal and external review.

- Update the distribution matrix (if any).

Lead Engineering Document Control

Oct 2010 – Aug 2011

:6818-CARIGALI HESS Booster

Compression - Detail Design –FD

: 6827-CARIGALI HESS Booster

Compression - FEED EPCIC BID

Package -FD

Technip Geoproduction

- Report directly to the Document Control Section Head with a functional responsibility to the Document Control Manager.

- Manage the document control process, controlling all document interfaces with respective Package Contractors / Suppliers - responsible for the timely distribution of all document deliverables.

- Provide guidance on document control processes and procedures for all project team members.

- Provide training and guidance to Project Document Controllers.

- Liaise with project team members to develop effective procedures for document distribution through EDMS.

- Assist in the establishment of processes for review, approval and distribution of information at project level.

- Assist and support the Document Control Section Head and Engineering Project Manager, in system development when required.

- Engage in discussions with key project stakeholders on document control requirements as required.

- Input to the continuous improvement of Project EDMS with the means to securely store, retrieve and view information for Project Team.

- Assign confidentiality levels and govern access and viewing rights for Project EDMS as approved by the Engineering Project Manager.

- Assist in the recruitment of Document Controllers and the development of project document control function.

- Develop project document control function with adequate storage for retaining hard copies as required in compliance with company standard procedures for archiving.

- Take the lead in developing final project documentation dossiers in conjunction with project Contractors / Suppliers and managing all achieving processes.

- Supervise any reporting Document Controllers (time management, training, solution provider and mentoring).

Engineering Document Control

Technip Geoproduction

Jul 2010 – Oct 2010

: SELASIH Subsea Development Project -

FD

: F28DR-A MFD Project

: CILIPADI Gas Field Development

Project

Oct 2009 – Jul 2010 : Equipe KONIAMBO Nickel - FD

- Report directly to Document Control Section Head.

- Support Document Control duties.

- Ensure all engineering deliverables submitted by engineering through Project Mailbox to be update in PDB system.

- To send a reminder to package engineers reflect to review time exceed limit of three (3) days.

- Ensure all deliverables follow company protocol and standards prior submission.

- Supervise and maintain an efficient project-related document control register.

- Prepare transmittals for internal and external review.

- Update the distribution matrix (if any).

Vendor Engineering Document Control

Feb 2008 – May 2009 : Lynas Project, Gebeng - FD

Ranhill Worleyparsons

- Report directly to Lead Document Controller.

- Monitors, controls and distributes incoming and outgoing documents and drawings from and to vendors and relevant internal disciplines.

- Update electronic file for the incoming and outgoing documents and drawings respectively.

- Send reminder to respective package engineers on overdue documents review.

- Liaise with internal procurement for them to follow up with vendors to incorporate comments from our package engineers.

- Download softcopy of the documents and drawings given from vendors for review thru procurement for internal distribution via Ranhill Worleyparsons portal.

- Upload softcopy on the documents and drawings that have been reviewed by package engineers and notify procurement thru email.

Vendor Engineering Document Control

Coordinator

Jan 2008 – Feb 2008 : Melut Basin Expansion Phase II - FD Ranhill Engineers & Constructors Dec 2006 – Dec 2007 : Melut Basin, Sudan Phase II -FD MANAGEMENT TASK:

- Supervise, coordinate and support total of 15 subordinates in Sudan; 3 Lead DCCs, 4 DCCs at Khartoum, Palogue and Al-Jabalyn respectively and 2 DCCs in KL Office.

- Management issue for subordinates e.g.: manage annual leave, staff replacement on mc, schedule task, prepare documentation progress report and liaise with procurement team on payment to vendor based on progress final documentation submission.

- Coordinate meeting with client, vendors, third parties and subcontractors.

- Report directly to Senior Manager Project Support Services.

- Monitors, controls and distributes incoming and outgoing documents and drawings from vendors, client and consultant.

- Update electronic file for the incoming and outgoing documents and drawings respectively. Engineering Document Control

Apr 2006 – Dec 2006

: Provision of Phase II Early Gas

Carigali Hess Operating Company Brownfield Construction

- Report directly to Brownfield Senior Project Engineer.

- Monitors and control all documents and drawings issued by Brownfield main contractor (Kencana Bestwide).

- Distribute incoming documents and drawings from Kencana Beswide to respective package engineers for further comments and actions.

- To send a reminder to package engineers reflect to review time exceed limit of five (5) days.

- Update electronic and hardcopy file of all latest documents and drawings.

- Supervise and maintain an efficient project-related document control register. Vendor Engineering Document Control

Coordinator Dec 2004 – Apr 2006 : Melut Basin, Sudan Phase I -FD Ranhill Engineers & Constructors

MANAGEMENT TASK:

- Supervise, coordinate and support total of 15 subordinates in Sudan; 3 Lead DCCs, 4 DCCs at Khartoum, Palogue and Al-Jabalyn respectively and 2 DCCs in KL Office.

- Management issue for subordinates e.g.: manage annual leave, staff replacement on mc, schedule task, prepare documentation progress report and liaise with procurement team on payment to vendor based on progress final documentation submission.

- Coordinate meeting with client, vendors, third parties and subcontractors.

- Report directly to Technical Services Manager.

- Monitors and control all vendors’ documents and drawings.

- Update electronic file of all latest documents and drawings.

- Communicate with vendors and consultants with respect to the deliverables and ensure that they conform to project standards.

- Represents Document Control Department during Kick-Off meeting and give instructions to all concerned regarding deliverables and project procedures.

- Supervise and maintain an efficient project-related document control register.

- Supervision of internal, consultants and client review cycles within duration limit.

- Expedite review and approval of documentation.

- Control and monitoring record of document flow to and from necessary parties including client, sub- contractors, vendors, consultants and the Khartoum Office. Issue and retrieve documents, drawings, transmittals and correspondence concerning in circulation.

- Internally; liaise with procurement, finance and logistic department.

- Maintain current documents and remove the obsolete from distribution and inform distributee’s.

- Consolidate comments on Document Control scope for final documentation from vendors.

- Coordinate storage and achieving of project documentation.

- Coordinate Final documents and As-Built drawings issues by Ranhill Worley Kuantan.

- Liaise with REC representative in Melut Basin, Sudan for As-Built issues for comments and action. Master Document Control

Nov 2003 – Dec 2004

: Miri Crude Oil Terminal Revamp and

Rejuvenation

OGP Technical Services

- Report directly to General Manager.

- Ensure project documentation, filing and correspondence procedures are implemented according to the Project Implementation Manual.

- Responsible to maintain systematic filing system for all types of documents (correspondence, specification, procedure, proposal and etc.)

- Ensure accurate logging in of document in the Document Control computer system so as to produce regular document log.

- Update all correspondence in Teamspace System.

- Grant an access for vendors, client, contractors, Project Manager, Assistant Project Manager and staffs with different status of Teamspace System access.

- Monitor documentation flow at Lutong site and Miri Office. Assistant Engineer cum Document Control

Jan 2001 – Nov 2003

: Manjung 3X700MW Coal Fired Power

Station - FD

Peremba Kentz

• Report directly to Engineering Project Manager.

• Prepare and compile Maintenance Manual Dossier for all equipment in the plant, which include Electrical Distribution System, Power Transmission System, Instrumentation and Control, Heat Generation System, and Heavy Equipment.

• Dbase compilation of manpower and man-hour progress/productivity control for complete Engineering Group.

• Prepare forecast tracking system for completion of documentation against budgeted man-hours.

• Interface with client’s representative and Engineering Project Manager for documentation tracking and status update.

• Compilation of vendor and in-house generated pdf file formats for incorporation into main document Dbase

(ATHENA).

• Systems involved includes as:

500kV Switchyard:

- Circuit Breakers/Disconnectors/Switchyard Control/Current Transformers/Protection Relays/ DC Systems/Manual Jacking System.

• Power Transmission And Auxiliary Power Supplies: Generator Transformers 900MVA/Generator Circuit Breakers/Generator Isolated Phase Bus duct/Unit Transformers 60MVA/Auxiliary Transformers 10MVA/MV Switchgear 11/3.3kVA/LV Switchgear 415V AC/Station Lighting & Small Power:-

DC System 220V, Instrumentation and Control Equipment, CCTV Security/Generator Protection/Generator Synchronization/Generator Protection Panels, Heat Generation, Boiler Protection & Burner Controls, Heavy Equipment, Emergency Diesel Generators

1. Manage and oversee all documentation, updating and issue through documentation control group:

- Log in of all incoming and outgoing of correspondence document.

- Ensure correct usage of correspondence reference number.

- Effective distribution of document via e-mail.

2. Responsible to maintain systematic electronic filing system for all types of documents (correspondence, specification, procedure, proposal and etc.)

3. Ensure accurate log in of document in the document control computer system. 4. (DATA MANAGEMENT SYSTEM-DMS) so as to produce regular document log. 5. Control all maintenance and operation documentation revisions within the engineering group and liaison with European engineering staff and manufacturers for electronic media on supplied equipment. Document Control

Sep 1999 – Jan 2001 : Project Management Division

OGP Technical Services

Assisting Planning Engineer for Engineering Deliverables:

• Ensure project documentation, filing and correspondence procedures are implemented according to the Project Implementation Manual.

• Responsible to maintain systematic filing system for all types of documents (correspondence, specification, procedure, proposal and etc.)

• Ensure accurate logging in of document in the Document Control computer system so as to produce regular document log.

• Assist the following documentation activities:

- Logging in of all incoming and outgoing of correspondences.

- Ensure correct usage of correspondence reference numbers.

- Effective distribution of documents.

• Maintain amicable and professional relationship with Planning and Controls team.

• Perform ad hoc tasks related to business system such as database design, setting up of standard formats in applications and system tasks.

System Support and Maintenance:

• Gather Planning and Controls team computing requirements and develop specifications for appropriate and cost effective computer resources.

• Liaise with Information Technology Department (IT) to ensure optimum purchases were made for computer resources.

• Control, optimize and maintain computer resources.

• Control safekeeping/distribution of computer resources (hardware, software and documentation).

• Develop and recommend upgrade initiatives which would provide benefits original cost for computer resources.

• Maintain and troubleshoot computer problems.

• Administration computer system (LAN/WAN).

• Hardware and software support.

Project Support and Proposal:

• Update reports for projects such as Vinyl Chlorides Monomer (M) Sdn. Bhd. in Kerteh.

• Prepare of project proposal write-up.

• Prepare presentation materials.

• Responsible to monitor the provision of courier services for the distribution of urgent documents. Aug 2014

PROFESSIONAL DEVELOPMENT

SHAREPOINT -2013 END USER

July 2013 DOCUMENT ONLINE MANAGEMENT SYSTEM – DOMS July 2002 KENTZ MEPC (M) SDN. BHD. (IN-HOUSE) UNDERSTANDING A QMS TO ISO 9001:2000 July 2002 TOKAI ENGINEERING (M) SDN. BHD. WORKSHOP ON EFFECTIVE SURGE PROTECTION AND EARTHING & LIGHTNING PROTECTION SYSTEM

May 1999 OGP-PETRONAS (IN-HOUSE) NADII 2000 TRAINING April 1999 OGP-PETRONAS TEAMBUILDING COURSE - MALACCA June 1998 MARA INTRODUCTION TO NETWORKING

CAPT. MOHD NIZAM MOHD

HUSSAIN

REFERENCES

MARINE

ADVISOR/COORDINATOR

+603-********/+601*-*******

NATHANIEL A. ANOSA SR. PIPING ENGINEER +601*-****-***



Contact this candidate