Executive Summary

Versatile administrator/manager with strong full charge accounting and administration support background able to multi-task varied assignments in various types of companies, including commercial goods, construction, facilities management, and financial arenas.

Education

Weber State University Associate's Degree in Accounting/Spanish Minor – Scholarship and writing award

Completed Clark Strategic Partnership Program and received an award.

Professional Experience

Temporary Positions 2018

Various accounting, bookkeeping and management positions.

Schaerer USA

Service Accounting Manager 2015 - 2017

●Managed team of 8 employees that process vendor billing from 350 third party vendors for service on approximately 40,000 commercial espresso machines imported, sold and serviced in the United States and Canada. Maintained vendor relations with 350 third party vendors. Team was also responsible for billing forward the costs plus markup to end users. In charge of preparation for hard closes at month end and check runs as well as warranty parts processes, credit memos and journal entries. Worked with department heads to maintain or repair vendor relations and streamline processes. Major achievements included: Part of major software conversion from Access to Sales Force, put in place processes and protocols to track and streamline the entire workflow and eliminate errors, eliminated duplicate payment/credits on warranty parts to vendors and processed certain aspects of the accounting for sister company in Florida.

Quality Production Services

Operations Manager 2008 - 2015

●Head of operations for mid-size union metal stud framing/drywall subcontractor managing all aspects of business operations. Part of management team for office of 20+ people and a field of 130-150 skilled laborers. Monthly and annual financial Reports as well as supervision of all accounting functions including A/P, A/R, Collections, Purchasing and managing monthly and annual G/L transactions. Typical Achievements included: Instrumental in major software conversion and Integral in implementation of several new software programs.

●Completed Clark Strategic Partnership Program and received an award.

Gordon Gibson Construction, Inc.

Executive Administrator/Manager 2011 - 2012

●Executive assistant to the president. Corporate accounting managing all personal accounting for the president and corporate bookkeeping for the company including payroll and insurance policy management, 1099 reporting, and closely working with CPA.

●Transferred corporate side books from QuickBooks to Master Builder. Merged 21 separate sets of 'books' within Master Builder to one 'Company'.

●Reconciled 20+ bank statements and 5 credit card statements monthly, tracking billable charges.

●Found and recovered over $50K worth of unbilled billable charges within the first 1 months.

●Fully updated office computer system and contracted new IT consultants. Same for copier/printer/scanner/fax machine.

Temp Positions

Accounting/Bookkeeping/Manager 2009 - 2010

●Monthly and annual financial reports for a drywall construction company.

●Controller for a large mortuary, which included control of bookkeeping (QuickBooks), online payroll (ADP), interfacing with CPA, reconciliations and financial reports.

●Brought all bank account reconciliations current from being 6 months behind within 1 month of employment.

●Brought outstanding A/R down $265k within 7 months.

●Closed 1300 outstanding files within 8 months (business averages 1000 open files per year).

●Created new reports for Sales, Contract and Inventory control for President and Operations Manager's use.

●Forensic accounting to reconcile problem files and accounts.

●Managed large format Reprographics Company, which included all areas of personnel management, full charge bookkeeping and sales.

●Reconstruction of accounting system after failed long term sale of business.

●Recovery of long overdue accounts receivable of approximately $50K.

●Reinstatement of previously lost clients and new clients, repairing damaged company image.

●All areas of accounting including A/R, A/P, Payroll, G/L and taxes.

●Assisted in transition of company to new owner including assisting in set up of company.

●Physical move of company to downsize, and archive company files.

●Accounting project including clearing problem files and digital reports for a large charter bus line.

VHP CONSULTING

●Self-employed.

●Contract work doing accounting set up and accounting, as well as individual accounting and office projects for various clients.

JSM Companies

Project Engineer 2008 - 2008

●Directed project organization; document control including RFI's and submittals; managed and processed project buyout including all phases of bidding for 5 high end apartment projects in various stages of construction.

●Set up new office for 3 project managers and 3 project engineers.

●Streamlined and organized document control for construction office in order to eliminate duplicated change orders and to keep proper legal construction documentation.

●Bought out majority of 3 projects within 120 days and half of 2 more.

●Involved in design presentations and decisions on projects.

Anastasi Construction Company

Contract Administrator 2005 - 2007

●Administered contracts from setting scope of bid through contract, including approving and tracking change orders and options for multiple projects simultaneously.

●Consistently saving thousands of dollars for the company by catching design problems or discrepancies in plans before bidding different trades.

●Consistently saving the company money by catching and eliminating duplicated change order requests.

●Developed tracking system for project costs to enable the company to make informed decisions on future projects based on historical information.

●Managed trade information library.

Pyke Construction

Building Manager, Assistant Project Manager, Superintendent 1999 – 2005&2008

●Managed the office and facility operations, supervising two businesses while running multiple medical construction and facilities projects from beginning to conclusion simultaneously. Interfaced regularly with CPA.

●Managed full charge accounting and human resources for 2 entities as well as hiring, training and supervising staff in various positions.

●Tracked, controlled and reduced costs in virtually all areas of business. Developed inventory tracking program for construction side as well as played an integral part in purchasing and transitioning to a fully integrated cost-effective construction accounting and document management program from multiple accounting and document tracking programs.

●Set up and manage project bids, job walks and contracts for multiple projects and process RFP's, RFI's, RFCO's, insurance tracking and audits through close out on projects from $30 thousand to $1.5 million per project.

●Played an integral part in creating and implementing 401K, healthcare and profit sharing plans for both entities.

Skills

Accounting: Full charge bookkeeping, general ledger, accounts payable, accounts receivable, billing, contracts, credit analysis, financial accounting, cost accounting and purchasing

Soft Skills: facilitation and project management, operations management, office management, accounting management

Legal: contracts, lien laws, mediation, protocols

General Office: document control, faxing, meeting coordination, printing, reporting, and scanning

Human Resources: benefits, payroll, profit share plans, staff increase, reduction and review

Operating Systems: Mac OSX and Microsoft Windows

Software: JD Edwards, Microsoft Office, MYOB, Peachtree, QuickBooks, QuickBooks Online, QuickBooksPro, QuickBooks Enterprise, Foundation, BlueBeam, Sage 100 / MasterBuilder, SalesForce, Service Channel, Corrigo, Gusto, ADP, Paychex, Accountex, Slack, Teamwork, Google Docs, Bill.com, Knowify, Expensify, Filemaker Pro, Scansoft, Adobe, DocuSign

Hardware: PCs and mainframes, Oce’ large format printers

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