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Data Entry Administrative Assistant

Houston, TX
September 05, 2018

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Sandra H. Dugan

**** ***** **.

Houston, Texas **034




Stephen F. Austin High School General Studies/Diploma 1978-1980,1982

Houston, Texas 77023

Massey Business College Executive Secretary/Diploma 1984

Houston, Texas 77002

Our Lady of the Lake University Bachelor of Arts/Degree 2007

San Antonio, Texas 78207

Work History:

Aug. 2016 to present

Harris County Institute of Forensic Sciences

Houston, TX 77054

Position: Administrative Assistant II

Making case jackets for autopsy reports, reviewing autopsy reports, making necessary additions and/or deletions with correct information (information of decedents)

Entering decedent’s information into a database (Access)

Preparing autopsy reports for print and public

Answering phones, forwarding calls to appropriate parties, taking messages

Doing administrative mail run to three different county locations using the county vehicle

Keeping up to date of standard operating procedures

Preparing weekly and monthly statistics

Copying and scanning documents as needed

Filing toxicity reports into case jackets

Apr. 2016 thru July 2016


Aug. 2014 thru Apr. 2016, KForce, Inc., Finance and Accounting

Chevron Phillips Chemical Company, Pasadena, TX 77501

Position: Data Entry Technician

Entering data onto Excel spreadsheets,

Audit data reports

Making necessary corrections and/or editing

Making files for inspection units

Scanning files using the Xerox copier/scanner

Entering data into an Access database

Entering data into SAP (notifications)

June1999 thru Sept.2013, The University of Texas HSC @ Houston

Community & Educational Outreach, Texas-Mexico Border Health Projects, Houston, TX 77030

Position: Administrative Assistant I

Assisting with setting up of the Biosafety Laboratory; assisting the Biosafety Director with preparing the monthly report, keeping up with student recruitment, files, setting up monthly meetings,

Responsible for incoming phone calls and emails/taking messages as required, answering questions and directing calls (bilingual);

Timekeeper including time management of personnel timesheets for office and mobile van clinic personnel located in Cameron/Hidalgo counties of Texas;

Mail distribution, sorting, sending and forwarding to the UT-H Mobile Clinic staff in the valley;

10 key by sight, typing 50-60 wpm, includes experience on various office equipment/machines (scanner, copier, Main Xerox copier, digital camera, HP printer, Dell laptop, IBM Wheelwriter typewriter, fax machine, Fujitsu 4 line phone system).

Budget input/preparation which includes monthly account reconciliations, generate ledger expense activity reports, budget data entry into the PeopleSoft Financial Management System including requisition entry for travel, purchasing, employee reimbursement, registrations and vendor requests;

Responsible for all personnel transactions in the PeopleSoft Human Resources Management System maintaining employee business and personal information

Maintain departmental filing system in accordance with UTHSC-H retention policies (employee (active/inactive), purchasing, inventory, accounting records/credit card transaction backup), confidential, and time sensitive documentation;

Responsible for staying abreast of University compliance policies regarding departmental procedures and standards;

Coordinating meetings and/or conference events as requested to include invitation mailings, catering needs, space and equipment needs, material distribution and attendance confirmations;

Assist the computer technicians with teleconferences between UTHSC-H and off site areas located in Cameron and Hidalgo counties, making sure telemedicine equipment is maintained properly and IT policies are adhered by all employees using equipment;

Assisting with special projects as needed as translator for communication in Spanish and English (i.e.: preparation of TB brochure distributed to Texas valley colonias);

Responsible for emergency on-call service while away from headquarters via personal cell phone and daily operational duties as required.

February 1991 to June 1999

The University of Texas HSC @ Houston, Dental School, Houston, TX.,77030

Health Promotion & Dental Care Delivery

Position: Staff Assistant

Answer departmental phones, email, timesheet preparation, departmental mail which includes sorting and distribution to all employees, typing (50-60 wpm), excel spreadsheets, PowerPoint presentations;

10 key by sight, various office equipment/machines, data entry in The University Financial Information Management System (TUFIMS) which included travel, employee reimbursement, departmental purchases of office supplies and equipment;

Responsible for departmental files, record keeping for retention purposes and inventory logs for Mobile Clinic, biosafety laboratory and office;

Responsible for meeting/conference coordination to include room reservations, catering, confirming and documenting attendance, agenda and material planning;

Daily departmental operations of copy services, maintenance for office equipment, long distance codes, and telephone line equipment changes/additions;

Ordering of dental supplies for Special Patient Clinic;

Assisted with student services including reporting of test grades to Student Affairs, set up of the Patient Education office for students and processing of student stipends.

September 1990 to February 1991

The University of Texas HSC @ Houston, McGovern Medical School, Houston, TX., 77030

Division of Internal Medicine

Position: Administrative Secretary

Answer phones, email, sorting & distributing mail, typing, spreadsheets, MS Office, MS Outlook email, typing correspondence (50-60 wpm);

Using 10 key by sight, various office equipment/machines, data entry, maintain filing system (employee records, timesheets, records retention procedures for disposing/keeping of documents);

Arranging meetings with Pharmaceutical Representatives including reserving conference rooms, confirming attendees, catering needs and providing required meeting materials (pen, paper, notes, handouts);

Preparation of monthly call schedule for house staff residents at Medical School and LBJ General Hospital.

June 1987 to September 1990

Shaw and Associates, Houston, TX., 77056

Foreclosure/Bankruptcy Firm

Position: Legal/Billing Clerk

Relief receptionist (answering phones), typing correspondence (50-60 wpm) and filing.

Data entry of foreclosure information, preparing legal documents for foreclosure, and posting foreclosure properties at the county courthouse;

Data entry of Bankruptcy information, preparing legal documents for bankruptcy;

Billing to mortgage companies for foreclosure preparation.

Personal references:

Available upon request.

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