Administrative Assistant Manager
Resume:
LOLA V. LUU
Stone Mountain, GA *0083
Email:***********@*****.***
SUMMARY OF QUALIFICATIONS
Excellent organizational skills
oAbility to work well under pressure
oExcellent communication and interaction skills
oProficient in Microsoft Word, Excel
oKnowledge in the functional operation of office procedures
oExperienced as a successful supervisor
PROFESSIONAL EXPERIENCE
Waterproofing Contractors of FL, llc (2005-2017)
Office Administrator (2005-2010)
oRun day to day operations of the office.
oHandle all aspects of Human Resource.
oProcess and post payroll hours to the proper jobs.
oFile permits for jobs.
oProcess job warranties.
oKeep Safety Files and post OSHA requirements.
oOther duties assigned by the Vice Presidents.
Operations Administrator (2010-2017)
oHandle all aspects of Human Resource.
oProcess and post payroll hours to the proper jobs.
oProcess job warranties.
oKeep Safety Files and post OSHA requirements.
oAR collections.
oPrepare reports for weekly Forman meeting.
oOther duties assigned by the Vice Presidents.
oAssist VP of Sales with Proposal and Contracts, daily communications with his clients. Other
duties assigned by him.
Lakewood Ranch Golf & Country Club, Sarasota, FL (03/05-12/05)
Accounting/Administrative Assistant
oPerform AR duties to include posting payments to member’s accounts in the in-house computer system.
oBank deposits, monitor cash and credit card sales for accuracy, maintain several spreadsheets for
internal use.
oPerform administrative duties for the Club.
oCoordinate Blood Drive for the Club.
oOther duties as assigned by Club Accountant or General Manager.
o
TRC Staffing Professional, Sarasota, FL (10/04-02/05)
o Temporary assignments at various business
Hudson Global Resources, Tampa, FL (5/19/04-8/31/04) Temp position assigned at Global Signal, Sarasota, FL
Accounts Payable Dept
oData entry of invoices, process vouchers for payment, balance cash sheet, enter and process
check request from various departments for payment into accounting software program.
(Best Software) As of July switch to new software program (People Soft).
oHandle vendor calls regarding payment of invoices.
oOther duties as assigned by A/P Supervisor.
TRC Staffing Professional, Sarasota, FL (1/03-4/03) Temp to Perm position at A.G. Edwards & Sons, Inc.
A.G. Edwards & Sons, Inc. (5/03 –4/30/04)
Wire Operator/Cashier/Receptionist/FA
oEntered orders for purchase of bonds, mutual funds and stocks.
oCut checks for clients and post disbursements to client accounts, wire transfers to client banks.
oPost incoming checks to client accounts in in-house computer system.
oProcess deposits, open mail and distribute to the appropriate party.
oCollate and mail marketing information to clients.
oPrint financial information for meeting with broker and her clients.
oAssist broker in preparation for seminars.
oAssist other office staff as needed.
oOrder supplies for the office.
United Way of Sarasota County, Inc., Sarasota, FL (6/02-10/02)
Administrative Assistant
oAssist the Marketing Director with preparations for special events.
oKept vast data entry records on special events participants.
oPrepare and coordinator numerous bulk mailings.
oType letters, press releases and all correspondence for the Marketing Department.
oKept tract of contracts for special events sponsors and vendors.
oDay to day function of the department, phones, faxes, E-mails.
oCoordinate Board Meetings and Executive Meetings for the Executive Director, attend meetings and process minutes.
Substance Abuse Prevention Coalition, Sarasota FL (9/1-11/30/01)
Administrative Assistant
oDay to day functions of the office.
oProcess payroll and Accounts Payable.
oParticipate in monthly events and forums and preparing information for distribution.
oAttending monthly board meeting and process minutes.
oAssisted with Quarterly Newsletter.
oCoordinate bulk mailings.
oAssisted other employees when necessary.
oAny projects assigned by the Director
Valcourt Systems (formerly Spectech Systems, Inc.) Bradenton FL – Waterproofing Company (5/1 – 8//01)
Payroll Administrator (Company bought out by another company)
oCalculate hours for all employees and provide any relevant information for the outside payroll processing company.
oEnter all new hires and terminated employees into the HR system (ABRA), fax copies of all their paper work to outside Payroll Company.
oProcess Foreman expenses.
oEnter payroll expense into accounting system (Timberline).
oEnter all worked hours into Excel Program for Foreman report on weekly basis.
oDaily interaction with Foremen in the field and other employees.
oPrepare packages to be mailed to the Foremen in the field.
Accounts Payable Administrator 1/01-4/01
oProcess all incoming invoices and post to the appropriate accounts i.e. Job Cost or
General Ledger on a timely basis into the accounting system (Timberline).
oInteract with the Purchasing Managers regarding PO’s and invoices as to their accuracies.
oProcess checks to be paid and pull the appropriate invoices for back up.
oProcess all incoming mail for the Accounts Payable Dept and distribute to appropriate Dept. head for approval.
oProcess reimbursement expense on a weekly basis.
oAny projects assigned by the Controller.
Swart Development, Inc., Sarasota FL – Residential Construction
Office Manager (4/00-11/00) Company relocated
oHandle all accounts payable aspects of the business using Data Pro System.
oGet building permits/schedule inspections.
oArrange for bank draws.
oCoordinate scheduling of jobs with sub-contractors.
oProcess payroll hours for external payroll system.
oBank reconciliation’s.
oAll other interoffice functions necessary to run the office smoothly and efficiently.
Coastal Behavioral Centers, Inc., Sarasota, FL – Adult & Children Rehab. Programs (9/97-4/00)
Human Resource Assistant (8/98-4/00)
oReference checks for new employees, prepare paperwork for orientation and assist HR Manager with orientation.
oData entry for all new employees in in-house computer system.
oBackground screening for all new employees with Dept of Juvenile Justice and Children & Families including Local Law records check.
oMaintain HR Master files on all employees.
oMonitor license renewals.
oMonitor drug testing for new hires including reviewing billing statement for accuracy.
oPrepare monthly evaluations for all employees.
oCustomer Service to CRC employees.
oAssist Human Resource Manager in auditing monthly statements for Health Insurances.
Administrative Support (various depts.) (9/97-8/98)
oPrepare monthly reports for the Risk Management Department.
oData Entry for internal surveys for various programs within the Center for the Research.
oand Development Department.
oPerform various duties for Juvenile Assessment Center, tracking number of juveniles assessed for the month, data entry for monthly report, follow-up letters to families, create new forms for internal data control.
oOther supportive duties as assigned by the department heads.
Innovative Medical Services (formerly CompCare USA), St Petersburg, FL – Medical/DME Co. (1995-1997)
Utilization Review Coordinator
oCoordinate patient referrals between Doctors office and DME Company.
oUpdating new and renewal referrals in patient files in Prism Computer System.
oDaily patient contact as to the status of current insurance information.
oCoordinate the pickup of equipment from patients.
oResponsible for the printing of daily and weekly reports.
oAny projects as assigned by the Manager of the Department.
Off Site Supervisor
oManaged up to 17 employees at off site independent office.
oSupervised the coordination of medical records from several locations.
oSupervise employees in preparation of new medical folders for new company and the archiving of records for the old company.
Accounting Administrator
oBank reconciliation’s, checkbook balances and G/L account reconciliation’s.
oTrace and record capital acquisitions and maintain depreciation schedules.
oPerformed payroll functions using Platinum software.
oKnowledge of Prisim billing software.
oInterface with auditors.
oNumerous special projects as assigned by Controller and C.F.O.
Sound Shore Medical Center (formerly New Rochelle Hospital Med. Center), New Rochelle, NY (1988-1994)
Senior Bookkeeper
oAssisted in the annual preparation of Institutional Cost Report.
oAssisted in the annual budget preparation.
oBudget up-dates on in-house computer system (GTE).
oPrepared various financial reports.
oMaintained daily record of patient admissions and discharges.
oSpecial projects as assigned by the Budget Director and CFO.
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