Executive Assistant Manager
Resume:
Sabrina Cannon
Executive Summary
Dynamic Administrator with over 14 years of experience in supporting C-Level executives and 8 years of experience in Human Resources
Highly organized and flexible; capable of managing numerous responsibilities, while maintaining a superior
work ethic and a consistently positive attitude
Strategic business partner with prior operations management, change management, and project management experience
Intuitive decision maker with a high level of emotional intelligence
Special Skills
Certified Paralegal, Certified in Human Resource Management, Lean Six Sigma Green Belt
Superior written and verbal communication skills
Extensive experience in corporate event planning and complex logistical arrangements
Tech-savvy; with the ability to quickly learn new software applications and instruct others on such
Proficient in MS Office, Asana, Google Docs, GoToMeeting, Ultipro, ADP Payroll, Egencia, Chrome River, Salesforce, Eventbrite, Adobe and Internet Research
CAREER EXPERIENCE
9/2016- 5/2018 United Capital Financial Advisers, LLC Newport Beach, CA
Financial Services Firm, 650 employees
Project Manager, Human Resources
Promoted from Executive Assistant to PM role after 6 months of supporting the CFO, CCO, CTO
and SVP of Investment Oversight. (This was a new position that was created specifically for me)
Responsibilities included: extensive project and event management, full cycle recruiting, and misc. generalist duties.
Additionally covered for the Maternity leaves for both the Director of Compensation and the Director of Compliance.
Managed the leasing, renovation, and relocation of all field offices, leave of absence administration, the Annual Business Partner Survey, national rollout of the new employee manual, coordinated the Client Advisory Board Event at Pelican Hill, created the “On the Spot” bonus program, created the “CEO Award of Excellence,” managed the quarterly Compliance audit of employee investments, planned and facilitated multiple teambuilding and out-of-state “Boot Camp” training events, and coordinated the CEO’s YPO Christmas Party.
4/2013- 9/2016 Dolphin Partners, Inc.
Commercial Real Estate/Property Management Firm; 24 employees Irvine, CA
Executive Assistant to the President and SVP
Functioned as Executive Assistant, Human Resource & Business Manager, and Corporate Secretary.
Responsibilities included: staff recruitment and professional development, enforcing company policies, ACA and labor laws, coaching managers on staff performance strategies, annual open enrollment, payroll, overseeing the performance and cost effectiveness of employee benefits, non-discrimination testing and 5500 filing.
Coordinated all company events, transitioned and rolled out new payroll provider, investor relations, oversaw all corporate administrative procedures, drafted corporate resolutions and minutes, transaction coordination for all commercial real estate dealings, renewing/terminating corporate entities, asset recovery, approving/negotiating corporate expenses and vendor management. Additionally provided professional and personal assistance to the President and family.
Improved corporate benefit package offerings, and reduced corporate expenses by over $30,000.
9/2010- 4/2013 Big Brothers Big Sisters of Orange County Tustin, CA
Non-Profit, 41 employees
Executive Assistant to the CEO
Supported an active CEO and 44-member Board of Directors. Additionally functioned as HR and Office Manager. Redesigned and improved employee benefit offerings, transitioned payroll providers, rewrote the employee handbook, created a company-wide salary structure and managed two company-wide reduction in force layoffs. Directed the submission of reports from various departments for quarterly Board meetings, onboarded new Board members and planned all Board events.
Coordinated celebrity spokespersons, responded to various communications on behalf of the CEO, extensive calendar management, travel coordination and preparation for speaking engagements. Other duties included: streamlining various company policies, managing vendors, performing cost comparison and cost effectiveness research on office expenditures.
Managed large scale infrastructure projects, supervised all IT functions, rolled out new Google Apps platform,
and assisted in the creation of the Strategic Plan.
Implemented cost cutting procedures and reduced the annual office operational expenses by $65,000 while improving the quality of services.
4/2008- 4/2009 Quinn Group, Inc.
Largest Caterpillar Distributor in the Western U.S.; 1500 employees City of Industry, CA
Executive Assistant & Estate Manager to the CEO
Responsible for management of the personal and professional arrangements of the CEO and Chairman of a large organization and his family, including, but not limited to the following:
Managed the expenses, operations and payroll of three separate outside business ventures.
Maintained the funding and expenditures of eleven separate bank accounts. Worked with our pilots to coordinate the flight schedule and managed the expenses of the corporate aircraft, pilots’ housing and hangars.
Worked with ship’s captain to manage yacht expenses, scheduling and misc. operations. Reconciled credit card statements for the CEO, pilots and ship’s captain. Responsible for overseeing the expenses of four real estate properties, and working with the caretakers of each to ensure proper maintenance.
Personal and corporate event planning, domestic and international travel arrangements, coordination of multiple company meetings and conference calls. Utilized procurement software to assign appropriate GL codes and authorize payment of various company invoices and purchases of capital expenditures.
11/2002- 4/2008 Castle Point Mortgage, Inc. Elkridge, MD
Mortgage Company; 350 employees
Executive Assistant to the CEO
Promoted to Executive Assistant from Loan Processor after 4 months, and functioned as a Project Manager during the build-out of our 48,000 sq.ft. corporate office building.
Organized and carried out a 200-employee office move. Followed through to ensure timely and thorough completion of various construction punch lists. Managed internal disaster relief efforts during a large scale flood, the ensuing insurance claim, and extensive repairs.
Audited and approved all company invoices and expense reports. Negotiated vendor agreements and managed performance, coordinated large scale internal/external meetings, events and conferences, and was responsible for purchasing of all office supplies, equipment, and décor. Worked closely with the IT Dept to roll out new company-wide software platforms, and functioned as local user support to MD office.
Provided administrative leadership to the organization on issues relating to human resources, budget and financial management, property management, and other areas of administrative analysis and planning.
Evaluated the effectiveness of administrative operations, projects and processes, and developed plans of action to correct deficiencies. Relieved the Executive Team of detailed planning and daily operational responsibilities.
EDUCATION
2010 OneOC Human Resource Management Certification
2005 Blackstone Law Paralegal Certification
1992 Coleman College Business Information Systems
Aliso Viejo, CA
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