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Manager Administrative Assistant

Location:
Montgomery, Texas, United States
Posted:
August 31, 2018

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Resume:

SHANNA LEA CAFFEY

***** **** ***** ******** ****

Montgomery, Texas 77356

832-***-****

ac6vy1@r.postjobfree.com

OBJECTIVE: Seeking a position utilizing experience in Office Administration offering opportunities for a self-motivated achiever in a stable career environment.

WORK HISTORY: December 2017 – April 2018

BJ Services – Rowland Group

Accounts Receivable

Process invoices daily in numerous portals; Submit invoices to vendors for proper payment. Analyze accounts to discover discrepancies and resolve all variances promptly. Track invoices in Portal Submission Tracking Sheet. Research missing invoices; troubleshooting. Responsible for missing invoices and field tickets; make sure all are being uploaded into BDX.

February 2017 – October 2017

Teligistics

Billing Analyst

Responsible for reviewing enterprise telecom bills, identifying errors, filing disputes, and confirming complete bill accuracy. Identify and explain root cause of monthly invoice variances. Identify cost savings/avoidance opportunities. Maintain a current knowledge emerging products, services, protocols, and standards in support of telecommunications equipment procurement and development efforts.

April 2005 – March 2016

Oceaneeering

Administrative Assistant

Supports Sr. Vice President WW ROV Manager and the Engineering and Design Manager. Scheduled meetings, coordinated travel arrangements, processed Visa’s and Passports, maintain files, process expense reports, entered time sheets, answers and screens calls. Maintains documents in PLM/ENOVIA. Submits requisitions. Headed LEAPP Training Classes. Ordered office supplies and maintained record management systems. Prepared invoices, memos, letters, financial statements, and other documents. Assisted the Cost Accountant in the ROV division with the billing books on completed jobs.

October 2003 – April 2005

Deer Park I.S.D.

Substitute teacher for grades K-8

Worked in all subject areas; part time; 24-32 hours per week.

March 2002 – September 2003

Mustang Industrial / Arrowlift

Accounts Receivable

Accounts Receivable posting, Deposits, G/L Reconciliation, Accounts Receivable Collections

April 2001 – September 2002

Baldwin’s Industrial Services, Inc. dba Phillips Crane and Rigging

Executive Administrative Assistant (Heavy Lift and Heavy Haul Division)

Supported Contract Manager, Contract Assistant Manager, Sales Project Manager, and Outsides Sales Manager. Schedule meetings, and made travel arrangements, processed order requisitions and purchase orders, maintained office files and personal records, and expense reports. Processed time sheets and distributed checks. Maintained database of various job sites, crane, rigger, and operator’s schedules. Complied quotes and bids for jobs pending.

SOFTWARE: MS Office Suite, Fox Pro and various accounting software programs, PLM/ENOVIA, PDM, VISIO/Peoplesoft, SAP, In-Design, Outlook, TEAM, BDX

EDUCATION: University of Houston Clear Lake - Psychology – 30 hours

San Jacinto College – Psychology - 42+ hours

May 1991 – Graduated Deer Park High School



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