Manager Administrative Assistant
Resume:
SHANNA LEA CAFFEY
***** **** ***** ******** ****
Montgomery, Texas 77356
************@*********.***
OBJECTIVE: Seeking a position utilizing experience in Office Administration offering opportunities for a self-motivated achiever in a stable career environment.
WORK HISTORY: December 2017 – April 2018
BJ Services – Rowland Group
Accounts Receivable
Process invoices daily in numerous portals; Submit invoices to vendors for proper payment. Analyze accounts to discover discrepancies and resolve all variances promptly. Track invoices in Portal Submission Tracking Sheet. Research missing invoices; troubleshooting. Responsible for missing invoices and field tickets; make sure all are being uploaded into BDX.
February 2017 – October 2017
Teligistics
Billing Analyst
Responsible for reviewing enterprise telecom bills, identifying errors, filing disputes, and confirming complete bill accuracy. Identify and explain root cause of monthly invoice variances. Identify cost savings/avoidance opportunities. Maintain a current knowledge emerging products, services, protocols, and standards in support of telecommunications equipment procurement and development efforts.
April 2005 – March 2016
Oceaneeering
Administrative Assistant
Supports Sr. Vice President WW ROV Manager and the Engineering and Design Manager. Scheduled meetings, coordinated travel arrangements, processed Visa’s and Passports, maintain files, process expense reports, entered time sheets, answers and screens calls. Maintains documents in PLM/ENOVIA. Submits requisitions. Headed LEAPP Training Classes. Ordered office supplies and maintained record management systems. Prepared invoices, memos, letters, financial statements, and other documents. Assisted the Cost Accountant in the ROV division with the billing books on completed jobs.
October 2003 – April 2005
Deer Park I.S.D.
Substitute teacher for grades K-8
Worked in all subject areas; part time; 24-32 hours per week.
March 2002 – September 2003
Mustang Industrial / Arrowlift
Accounts Receivable
Accounts Receivable posting, Deposits, G/L Reconciliation, Accounts Receivable Collections
April 2001 – September 2002
Baldwin’s Industrial Services, Inc. dba Phillips Crane and Rigging
Executive Administrative Assistant (Heavy Lift and Heavy Haul Division)
Supported Contract Manager, Contract Assistant Manager, Sales Project Manager, and Outsides Sales Manager. Schedule meetings, and made travel arrangements, processed order requisitions and purchase orders, maintained office files and personal records, and expense reports. Processed time sheets and distributed checks. Maintained database of various job sites, crane, rigger, and operator’s schedules. Complied quotes and bids for jobs pending.
SOFTWARE: MS Office Suite, Fox Pro and various accounting software programs, PLM/ENOVIA, PDM, VISIO/Peoplesoft, SAP, In-Design, Outlook, TEAM, BDX
EDUCATION: University of Houston Clear Lake - Psychology – 30 hours
San Jacinto College – Psychology - 42+ hours
May 1991 – Graduated Deer Park High School
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