Executive Assistant
Resume:
Stephanie Elliott
San Marcos, CA 92078
***********@*****.***
SPECIAL KNOWLEDGE AND TECHNICAL SKILLS
Tech savvy, with advanced working knowledge of Microsoft products (Word, Excel, Outlook, PowerPoint)
Ability to manage various, challenging tasks while maintaining a big-picture mentality
Strong multitasking skills; ability to work well under pressure
Ability to work under pressure and have constant change on a variety of projects
Highly organized with exceptional attention to detail
Strong program and project management skills with the ability to multitask
Solutions-oriented team player who takes initiative and is accountable for results
Excellent communication, organization, and interpersonal skills
Confidence working within a shifting, fast-paced environment
Poise, professionalism, and good judgment
Refined organization skills; eye for efficiency
Resourceful, proactive, collaborative, and bright
Strong sense of ownership and work ethic with a passion for support
Natural affinity and ability for details - triangulating and triple-check everything, with a sixth sense for catching details before they become issues
Work Experience
January 2018 – Present
San Diego Go To Girl
Personal Assistant / Concierge
Errand services
Travel Reservations
Home and office organization
House sitting
Home improvement referral and management
Relocation services
Vehicle maintenance services
November 2014 – June 2017
Hula Partners LLC in Encinitas
Executive Assistant to Managing Partners & Office Manager
Managed accounting for the company – accounts payable, accounts receivable.
QuickBooks Online administrator for the company.
Managed Human Resources for the 25 employees in the company.
Event manager for the annual company meeting.
Managed Employee Relations, Anniversary Certificates, Travel. November 2012 – November 2014
ICW Group in San Diego
Executive Assistant to the CEO and COO
Administrative support for the CEO and COO.
Manage corporate travel for executive level.
Board Meeting Liaison – establish action items and assist the board in all activities.
Sales conference meeting planning.
2010 – 2012
International Stem Cell Corporation
Office Manager
Maintained office services by organizing office operations and procedures.
Managed vendors and building maintenance.
Designed filing systems.
Prepared supply requisitions.
Assigned and monitoring clerical functions.
Supported executive staff with administrative needs. 2003 - 2010
Mission Ventures in San Diego
Executive Assistant to Managing Partners
Supported two venture capital partners in all aspects. Leo Spiegel and Ted Alexander.
Responsible for planning company events.
1999 - 2003
Gateway, Inc. in San Diego
Executive Assistant to the CEO/Founder (Ted Waitt)
Assistant to the CEO. Manage calendar and correspondence. Coordinate travel and communication with Executive Staff. Worked closely with the Chief of Staff on all matters concerning the CEO.
Assisted the Vice President of Sales and Stores. Manage schedule, coordinate travel and frequently support the Vice President on store visits and off site events.
Coordinated employee recognition program, store manager conference and executive leadership meetings.
Invented the Gateway Red Carpet program for product placement in film and television.
Received a Gold Spotlight Award for teamwork and attention to detail. 1998 - 1999 Gateway, Inc.
San Diego, CA
Corporate Event Manager
Responsible for planning the Annual Shareholders Meeting, Analyst Meetings, Leadership Conferences, Ted Waitt Charity Golf Tournament, COMDEX, Executive Retreats, and assisted with product launches.
Managed one assistant and one events coordinator.
First events manager hired within the company in San Diego.
Managed vendor resources, contract negotiation, and events budget. 1996 - 1998 Harcourt Brace
San Diego, CA
Executive Assistant to the President
Plan and coordinate events hosted by the President.
Responsible for writing correspondence between the President and his Executive team.
Managed the team who wrote and designed the Employee Orientation Manual.
Led the weekly International Management Committee video conferences, for the purpose of connecting all divisions on a regular basis worldwide. 1995 - 1996 Harcourt Brace
Boston, MA
Executive Assistant to the V.P. of Corporate Relations
Manage schedule, coordinate travel, proof read news releases.
Supervise vendors designing the Annual Report and Quarterly Report.
Maintained corporate library of legal documents.
Instrumental in creating the first web site for the company. Education 1988 University of the Pacific Stockton, CA BA in Public Relations and Communications
1984-1987 University of Southern California Los Angeles, CA Undergraduate study in Communications
Member Kappa Kappa Gamma – Delta Tau Chapter
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