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Executive Assistant

San Marcos, California, 92078, United States
August 30, 2018

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Stephanie Elliott

**** ***** ***** *****

San Marcos, CA 92078



Tech savvy, with advanced working knowledge of Microsoft products (Word, Excel, Outlook, PowerPoint)

Ability to manage various, challenging tasks while maintaining a big-picture mentality

Strong multitasking skills; ability to work well under pressure

Ability to work under pressure and have constant change on a variety of projects

Highly organized with exceptional attention to detail

Strong program and project management skills with the ability to multitask

Solutions-oriented team player who takes initiative and is accountable for results

Excellent communication, organization, and interpersonal skills

Confidence working within a shifting, fast-paced environment

Poise, professionalism, and good judgment

Refined organization skills; eye for efficiency

Resourceful, proactive, collaborative, and bright

Strong sense of ownership and work ethic with a passion for support

Natural affinity and ability for details - triangulating and triple-check everything, with a sixth sense for catching details before they become issues

Work Experience

January 2018 – Present

San Diego Go To Girl

Personal Assistant / Concierge

Errand services

Travel Reservations

Home and office organization

House sitting

Home improvement referral and management

Relocation services

Vehicle maintenance services

November 2014 – June 2017

Hula Partners LLC in Encinitas

Executive Assistant to Managing Partners & Office Manager

Managed accounting for the company – accounts payable, accounts receivable.

QuickBooks Online administrator for the company.

Managed Human Resources for the 25 employees in the company.

Event manager for the annual company meeting.

Managed Employee Relations, Anniversary Certificates, Travel. November 2012 – November 2014

ICW Group in San Diego

Executive Assistant to the CEO and COO

Administrative support for the CEO and COO.

Manage corporate travel for executive level.

Board Meeting Liaison – establish action items and assist the board in all activities.

Sales conference meeting planning.

2010 – 2012

International Stem Cell Corporation

Office Manager

Maintained office services by organizing office operations and procedures.

Managed vendors and building maintenance.

Designed filing systems.

Prepared supply requisitions.

Assigned and monitoring clerical functions.

Supported executive staff with administrative needs. 2003 - 2010

Mission Ventures in San Diego

Executive Assistant to Managing Partners

Supported two venture capital partners in all aspects. Leo Spiegel and Ted Alexander.

Responsible for planning company events.

1999 - 2003

Gateway, Inc. in San Diego

Executive Assistant to the CEO/Founder (Ted Waitt)

Assistant to the CEO. Manage calendar and correspondence. Coordinate travel and communication with Executive Staff. Worked closely with the Chief of Staff on all matters concerning the CEO.

Assisted the Vice President of Sales and Stores. Manage schedule, coordinate travel and frequently support the Vice President on store visits and off site events.

Coordinated employee recognition program, store manager conference and executive leadership meetings.

Invented the Gateway Red Carpet program for product placement in film and television.

Received a Gold Spotlight Award for teamwork and attention to detail. 1998 - 1999 Gateway, Inc.

San Diego, CA

Corporate Event Manager

Responsible for planning the Annual Shareholders Meeting, Analyst Meetings, Leadership Conferences, Ted Waitt Charity Golf Tournament, COMDEX, Executive Retreats, and assisted with product launches.

Managed one assistant and one events coordinator.

First events manager hired within the company in San Diego.

Managed vendor resources, contract negotiation, and events budget. 1996 - 1998 Harcourt Brace

San Diego, CA

Executive Assistant to the President

Plan and coordinate events hosted by the President.

Responsible for writing correspondence between the President and his Executive team.

Managed the team who wrote and designed the Employee Orientation Manual.

Led the weekly International Management Committee video conferences, for the purpose of connecting all divisions on a regular basis worldwide. 1995 - 1996 Harcourt Brace

Boston, MA

Executive Assistant to the V.P. of Corporate Relations

Manage schedule, coordinate travel, proof read news releases.

Supervise vendors designing the Annual Report and Quarterly Report.

Maintained corporate library of legal documents.

Instrumental in creating the first web site for the company. Education 1988 University of the Pacific Stockton, CA BA in Public Relations and Communications

1984-1987 University of Southern California Los Angeles, CA Undergraduate study in Communications

Member Kappa Kappa Gamma – Delta Tau Chapter

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