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Administrative Professional

Charlotte, North Carolina, United States
August 29, 2018

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**** ******* **** *****

Charlotte, NC 28227



Career driven Senior Administrative Professional with strong communication skills, successfully supporting various industries. Providing confidential support with integrity to directors, project managers, account managers, engineers, construction, procurement, equipment managers and professionals.


Chicago Bridge & Iron (CB&I) formally The Shaw Group – Charlotte, NC 06/2006 – 11/2017 Senior Administrative Assistant

• Assistant to Directors, Project Managers, Engineering staff and professionals.

• Expert gate keeper, responsible for maintaining calendars, scheduling meetings, coordinating conference calls, travel arrangements, preparing organization charts and processing expense reports.

• Format engineering specifications and prepare project execution plans. Record and distribute weekly meeting minutes.

• Electronically file and retrieve corporate documents, engineering drawings, records and reports.

• Coordinate team building functions and project lunch meetings.

• Schedule catering deliveries, distribute mail, maintain project supplies, greet clients and distribute mail.

• Provide support to Construction Tools and Equipment Group, track supply change submittals and rental equipment.

• Assist procurement buyers, process commercial construction bid forms, review and process purchase orders.

• Responsible for preparing Capital Asset Request (CAR) forms, assist with assets setups, de-mobilization and equipment disposals.

• Coordinate relocation of company owned equipment, track budgets and maintain excel spread sheets.

• Responsible for requisitioning fleet vehicles and scheduling maintenance. other duties as required.

Areva - Framatome – Charlotte, NC 11/2003 – 06/2006 Document Control Clerk

• Define guideline procedures for accounting records.

• Accountable for uploading Department of Energy vouchers and invoices into accounting electronic filing cabinet. Interact with clients, peers and management.

• Compile and scan correspondence, documents and engineering drawings into engineering documentum cabinet.

• Review project procedures prior to inputting into document control system.

• Prepare and distribute project procedures and engineering guidelines. Communicate discrepancies effectively. Accurately report time in time keeping system. TANYA MITCHELL (CONTINUED)

HKA Temporaries – Gastonia, NC 05/2003 - 11/2003

Project Records Control Clerk

• Temporary assignment Project Records Control Clerk.

• Responsible for compiling, scanning and distributing project procedures.

• Maintaining an accurate distribution list.

Duke Fluor Daniel – Charlotte, NC 01/2000 – 11/2002 Procurement Technician (05/2001 – 11/2002)

• Assist with distribution of Request for Quote and Purchase Order bid packages.

• Accountable for sensitive and confidential material.

• Compile vendor eligibility listing.

• Monitor vendor RFQ and bid proposal deadlines.

• Communicate with vendors and maintain vendor files. Project Secretary (01/2000 – 05/2001)

• Provide administrative support to the project manager.

• Work closely with engineering staff.

• Monitor action items for completion.

• Collect and compile data for client monthly report. BUSINESS SKILLS

Office Coordinator – Advance Microsoft Office – Word – Excel – Outlook – Skype – Calendar Management – Document Formatting – Gate Keeper – Adobe – Visio – Tool Hound – Smart Plant – Docusphere – Documentum – JD Edwards – iShare – SAP – Concur Expense Reporting – Requisition Supplies – Travel Arrangements – Time Keeping – Event Planning – Budget Tracking

Professional Affiliations

International Association of Administrative Professionals, Charlotte Center City Chapter 2006 – 2015 Women in Nuclear (WIN) 2014 – 2015

Reference upon request

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