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Administrative Assistant Microsoft Office

Aurora, Illinois, United States
August 28, 2018

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Dawn M. Juricic

Aurora, IL *****


Career Summary:

Administrative Assistant with well-developed computer and administrative knowledge. Strong communication and detailed organization. Long-term experience providing administrative support in Engineering, Legal, Sales, Government, Banking, Trucking, Heating, Cooling, and Insurance Overpayment phone calls. High level of proficiency in Microsoft Office Software including Outlook, Word, Access, Excel, PowerPoint, and database software packages and Reception/Administrative Assistant.


Joliet Junior College – Courses taken in 1985

•Computers, Business, and Administrative

DCG Technology Learning Center-Naperville, Illinois

Productivity Point-Naperville, Illinois

On-Line Training through Skill Path (Ongoing)

Experience: Various Temp Assignments for 2015 - 2018

Sort and stamp incoming checks and invoices, mail out weekly checks (specific company envelope and include checks from different companies into one envelope), maintain conference rooms and beverages, order supplies, order entry, monthly credit card receipts excel, and miscellaneous tasks as they come up

Reception, Badges, Supplies, AS400 report, various miscellaneous projects for HR Manager, Safety Manager. Keep lobby and break room neat, replenish copier, fax machine and break room. Daily mail, Fed Ex, and order supplies. Keep calendar and signs for refrigerator cleaning for cleaning crew and verify all work has been completed.

Run AS400 Report to print out labels to warehouse staff to pick. Enter time entry in Access. Filing, Several Excel Reports entering pick and ship errors, back-up of two other Administrative Assistants. QuickBooks for invoicing, deposits of checks, and credit card payments, and filing in proper location.

Answering Auditor calls and finding who the calls should go to by researching by various file numbers in Access, CARS, Check Entry, and Aetna databases. Order office supplies, kitchen supplies, and fruit. Handled mail and UPS packages, stocked conference rooms and word tables of various types of calls and detailed notes of each call to bring to Aetna with the errors that were being made.

Reception, ordering supplies, invoicing, mail, copy machine maintenance, postage machine, Submittals, Certificate of Insurance requests, and Waiver of Lien. Reports – Job Costing/Close Out, Weekly Meeting, Distribution, Billing, and Due Date. Change Orders, entering new jobs, closeout files, and submittals. Vacation calendar, birthday, and anniversary list. Contacting Landlord for maintenance requests. Programs – Contract Visual, Excel, PDF, Smart Label printer, Access, and ShoreTel phone system. Electrical, Instrumentation, Mechanical, and Business Development. Receptionist relief and checking Board Room calendar e-mail for reservations and making appointment

Set-Up/clean-up beverages for meetings. Schedule Lunch & Learn, sending out appointment, reminder of who will be attending, food order, set-up/clean-up, greet Vendor, help Vendor set-up, obtaining a copy of presentation, and put on the common drive. Departmental Calendar, entering PTO/business dates and Expense Reports. BST Requisitions for invoices, obtaining PO, Manpower Hours, Department Minutes. Falcon approved updates, moving items, and reassigning status of documents. Time Sheets. Daily documents of Excel and work relating to proposal. Business Development of adding and updating new proposals in RFP360 and CRM daily. Filing closed Proposals, Quarterly Excel spreadsheet on Proposal status and updating/researching.

Permanent Roles:

September 2010 to August 28th, 2015

Strand Associates, Inc., Joliet, Illinois 60431

Receptionist/Administrative Assistant

Reception, Administrative, and Guest Services. Checking voicemails, Sign-Out Sheet updated twice daily. Managed letters of transmittal, formal formatting, reports, and specifications. Library database - input, labels, and filing. Ordered supplies for office, copier, printers, marketing, and kitchen area. Copier and printer maintenance, equipment distribution involving checking out/in to database. Distributed mail - postage, drop-off, pick-up, and process/distribution. UPS packing, labels, and daily closeout.

Managed and built PDFs and printing and binding of reports. Specification distribution of e-mail questions out for bid. Task List included sending Advertisements to Bid to key employees and have downloaded to Quest for viewing. Correspondence, job box filing, marketing filing, and drawing filing. Printed and bound marketing proposals in correct order and box up. Scheduling of entry and updating twice monthly and distribution of reports. Organized client meetings and Lunch and Learns. Burned CDs, PDFs. Printed binder tabs on the copier. Facility issues of notifying Engineer in charge of problem and handled smaller issues. Invoicing approvals and handled service calls with vendors.

January 2010 to July 2010 (Contractor)

BP (British Petroleum) Naperville, Illinois 60431

Records Management Analyst

Processing for records retention including - Picking-up retention forms and ensured all information is complete and accurate (QA). Put barcodes on storage boxes and retention forms. Completed follow-up spreadsheet/Insight spreadsheet. Service work order forms and e-mailing of retention forms/Insight spreadsheets.

Arranged pick-up for large number of boxes to staging area for completion of the process. Ensured boxes were picked-up from requestor’s location within 24 hours. Quality checks on work stations and corner storage twice weekly to make sure there were sufficient boxes and forms. SharePoint Sites - Uploading new storage contacts and new information into CMS.

2010 to 2007

Nicor National, Naperville, Illinois

Office Assistant (Temp-to-Perm)

Reception, badges. visitor logs. Arranged conference rooms for meetings and interviews-for the interview also created candidate file, and prepared interview agendas for all attendees. Postage Machine - Ordering supplies for machines, general maintenance, cleaning, troubleshooting, and running monthly reporting and daily mail for postage. Office supplies - toner for all fax/copiers, maintained the color copier, troubleshooting, and service requests. Scheduled FedEx pick-ups and supplies. Maintain Janitorial Log - Check daily for any messages from the janitorial staff.

Designed and managed Excel spreadsheets such as -Tech Work Availability (Tech Schedules), Daily Account Error Reports, and any other reports as needed. Daily mail - twice daily, sorted and assisted with mailing monthly statements. Employee phone book - Added new employees/remove outgoing employees and general updates. Checked in New Employees - Prepare Welcome Packets, ID pictures and posted to appropriate drive and download. Maintained the Project Managers’ Access database.

Processed weekly Tech paperwork for proper payment. Input invoices to Project Management Actions database, copy and file. Filing of ID Badge Forms and maintained License Plate spreadsheet. Verified Weekly Staffing Reports.

2003 to 2007 (Department Dissolved/Company Bought)

Factory Card & Party Outlet, Naperville, Illinois

Administrative Assistant

•Assist Vice President of Inventory Management. Maintained all e-mail, mail, calendar, phones, filing, faxing, and all departmental travel arrangements. Gathered information from Department Managers for the Monthly Recap reports.

•Processed Leave Forms, maintain department and individual leave logs, Department Organizational charts, and office supplies. Negotiated hotel rates and direct billing for the Store Development Team. Maintained all hotel invoices and expense reports. Created and maintained 15 various Excel reports (daily, weekly, and monthly) and created PowerPoint presentations.

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