Administrative Assistant Executive
Resume:
Skills
Supply Procurement
Expenses & Reimbursements
Executive Calendars
Travel Arrangements
Seminars
Meeting Coordination
Special Events
Mail Distribution
Personal Errands
Meeting Minutes
Research
Proof reading and editing
Agenda maintenance
Multi-line phone system
Filing system maintenance
Cost reduction initiatives
Basic
Excel
Power Point
Intermediate
Word
Advanced
Outlook
74 WPM
***********@*****.***
Charlotte, NC
Education
High School Diploma
Fort Myers High School 2001
Shavonn Smith
Executive Administrative Assistant
Technical Skills
21st Century Oncology, Fort Myers, FL 33907
Executive Administrative Assistant
March 2013 Present
Assistant to Senior VP of Compliance, CEO, & Senior VP of Technical Services
Assisted new employee set up, liaison between Administration & IT
Conducted research to prepare, gather & proof briefing materials for executives
Developed and maintained an alert system for upcoming deadlines
Greeted & directed visitors & manned multi-line phone system
Researched, proposed & implemented vendor services for cost savings
Tracked and maintained monthly and year end vendor rebates
Coordination & scheduling of luncheons, travel, seminars & itineraries
Coordinated dealer visitations, special events, & annual staff development fo- rum
Coordinated due diligence materials for all company acquisitions
Developed internal filing system, maintained confidential files
Prepared & proofed briefing materials to executives
Maintained contacts, agendas, & desks for executive level employees
Processed travel expenses and reimbursements
Directed administrative functions for directors, consultants and key managers
All Corporate Administrative Assistant & Acquisitions Coordinator functions Acquisitions Coordinator
June 2010-March 2013
Coordinated due diligence materials for all company acquisitions
Maintained confidential files & conducted research
Prepared & proofed briefing materials to executives
Maintained agendas & desks for executive level employees
Processed travel expenses & reimbursements
Directed administrative functions executives
All previous Corporate Administrative Assistant functions Corporate Administrative Assistant
January 2004-June 2010
Administrative & Clerical duties in support of HIMS Director i.e.: calendar maintenance & meeting/conference scheduling & departmental correspondence
Credit card & Expense report reconciliation
Supply procurement
Special Events coordination departmental and companywide
Visitor Greeting & corporate receptionist coverage for company switchboard File Clerk
September 2002-January 2004
Maintained patient medical records
Processed release of information requests & records transport
Processed & distributed companywide mail
Supply procurement
Special Events coordination departmental
Clerical assistance to the Medical Records Director
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