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Executive Assistant Office

Indianapolis, Indiana, United States
August 28, 2018

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Amy McGuire-Hargis

Indianapolis, IN ***** 317-***-****

Office Manager & Executive Assistant / Commercial Property Assistant

Dynamic and high-performing administrative professional with proven experience delivering efficient, comprehensive, executive-level support for corporations.

Diverse office management background with more than 15 years’ experience skillfully executing a variety of complex administrative operations in fast-paced rapidly evolving environments. Results-oriented leader and effective communicator excelling at event coordinating, client sales development, contracts, and expedient negotiations. Outstanding capacity to streamline procedures, meet deadlines, and balance multiple projects simultaneously. Demonstrated expertise in managing teams, innovating training strategies, and reducing office expenses. Personable, decisive, and knowledgeable; able to cultivate strong rapport with clients and achieve all corporate objectives.


Budget Control/Accounting

Office Management

Project Management

Conference/Event Planning

Legal/HR Experience

Strong Interpersonal Skills

Time Management


Correspondence Control

Advanced MS Office Suite Skills

Staff Development

Verbal/Written Communication


Coordinated multiple corporate events for 80+ employees (meetings/lunches/special events).

Successfully managed and owned rental property for multiple years.

Cut overall office supply expenses by 30%

Created and standardized customer database and filing system increasing overall operational efficiency.


Cornerstone Environmental Health and Safety, Zionsville, Indiana


2015 – July 29, 2018

Deliver executive-level support while supervising all aspects of office functions such as organizing operations, scheduling events, maintaining records, and working with cross-functional teams to perform task completion. Act as point of contact between management and clients ensuring the highest level of client satisfaction and discretion. Oversaw flow of pertinent information between members of the staff and management to streamline office efficiency. Execute budget control measures to ensure office projects are within limits. Researched and compiled relevant data for business development and presentations.

Secured an estimated $10,000.00 in revenue in 2017 for office by creating a more usable training program.

Fostered office synergy by inventing volunteer group that participates at events which benefit community.

Designed more efficient flow to create sales proposals using SalesForce. Project management skills were key in my daily quality checks on projects in the database which were kept up to date under very strict ISO standards while reviewing and moving projects through the system and included follow-up with Client for satisfied completion of services.

FUJIFILM Medical Systems, USA, Indianapolis, Indiana


2009 - 2015

Provided office leadership in the areas of budget control, event/trade show planning, correspondent control, communication with all members of office staff, and maintained schedules along with balancing other simultaneous administrative duties. Served as communication liaison performing all client interactions pleasantly and quickly anticipated and addressed needs. Investigated and diffused client/employee concerns, maintained office organization, facilitated onboarding acting as HR representative, and oversaw set up of corporate meetings/procedures.

Executed cost control measures on office supplies and cell phone bills saving office 30% in cost.

Designed innovative reporting/survey system that streamlined business operations.

Performed duties as brand representative at large trade shows nationwide.

CILC, Indianapolis, Indiana


2003 - 2009

Oversaw day-to-day administrative operations while delivering a high-level of support. Managed and directed client care ensuring all issues were addressed promptly, professionally, and accurately. Maintained matrixed responsibilities and executed general and confidential correspondence. Monitored expenses, compiled documentation, balanced agendas, and sustained all records. Encouraged a positive environment while acting as concierge as needed.

Aided with invention of first international video-conferencing conference.

Provided services for Associate website helpdesk.

Compiled content for online educational tutorials.

Additional Experience

LANDLORD/OWNER, Renovated and Managed Rental Property for period of two years.

EXECUTIVE ASSISTANT, (2000-2003), Goodwill Industries, Indianapolis, Indiana

EXECUTIVE ASSISTANT, (1999-2000), Wishard Health Services Department of Orthopedics, Indianapolis, Indiana

SALES AND MARKETING ASSISTANT, Morrell, Inc, Indianapolis, Indiana

RECEPTIONIST/ ADMIN. ASSISTANT, PowerWay, Indianapolis, Indiana


B.A. in Communications, Speech, Minor in Broadcasting, 3.4 GPA

Pensacola Christian College, Pensacola, FL

Volunteer Experience

Casa Del Toro-Pitbull Rescue (Current)

Marion County Animal Care and Control (Current)

Indy Ambassador-cleaning, choir, food distribution (Current)

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