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Executive Assistant Administrative

Location:
Pompano Beach, Florida, United States
Posted:
August 27, 2018

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Resume:

OBJECTIVE

Seeking a career opportunity, as an Executive Assistant within a growing organization were my acquired skills would be most beneficial.

QUALIFICATIONS

Extremely proficient in Word, Excel, Outlook, PowerPoint, Publisher, Visio, SharePoint, ReqDirect, SMART

and QuickBooks.

Accustom to being in positions of responsibility; self-motivated and willing to set goals and work to achieve them, never assume “the other person” is responsible.

Organization, use time and resources effectively, planning is the key element for excellent organizational skills.

EDUCATION

Broward College – Studied Business

EMPLOYMENT

12/13– 08/18 – Executive Assistant to CFO/COO/CNO Plantation General Hospital

A high level position for which I am responsible for performing complex, highly responsible, and confidential administrative services for the CFO, COO, CNO, VP of Human Resources along with the VP of Quality and Risk Management. I coordinate day-to-day operations of a fast-paced office environment which requires me to be independently organize, set priorities, manage multiple complex tasks and establish and meet deadlines. I also have interactions with physicians, vendors, outside agencies, corporate/division staff, as well as departments within the facility.

Duties and Responsibilities

Responsible for high level executive support

Extensive calendar management in Outlook

Create spreadsheets using Excel

Create presentations using PowerPoint

Coordinate interviews with recruiters either onsite or phone – also at times need to provide Airline / Hotel accommodations for out of state candidates

Create correspondence, presentations, agendas and reports

Plan and coordinate on-site events

Order all new signage for the hospital

Type CER's and Check Requests

Keep track of and order Hugs Tags as needed

12/13 –08/18– Executive Assistant to CFO/COO/CNO Plantation General Hospital (cont’d)

Maintain confidentiality and discretion with sensitive issues

Receive, screen and direct calls and visitors throughout the day

Order business cards and lab coats for new hires

Complete Re-Credentialing Packets

Responsible for keeping track of Employee Rounding Logs, Stoplight Reports, Weapons Count, Education Hours along with Financial Reports

Update Phone List for Directors and Managers on the Intranet

Place requests in eSAF

Coordinate the approval of Students through the CCPS System

Responsible for all Hospital Licenses

Collect Directors Time Cards

Maintain EFD Transfer Agreements

Input Concur Expense Reports for Executive's

Reserve Classrooms

Order Lunches thru Catertrax's

Maintain and order office and coffee supplies

Attend Monthly Department of Safety Champion Meetings

Heart Print Recipient

Provide back up support for the CEO’s Executive Assistant as needed.

01/09 – 12/13 - Executive Assistant to President/CEO Anthem Education

Managed calendar and itineraries for Executives; advise Executives of scheduled commitments and organize meetings and business travel arrangements when necessary.

Create, compile, prepare, copy and distribute internal and external correspondence, memorandums, forms, mass mailings, agendas, presentation materials, minutes and reports and proofread similar documents prepared by others.

Organize and consolidate given data, which included confidential, technical information or financial into report format for executives and management meetings.

Receive and handle incoming mail and prepare outgoing mail.

Perform various analytical and/or research special projects; coordinate and complete special assignments and projects as requested by Executive Management while collaborating with various staff and departments in preparing reports.

01/09 – 12/13 - Executive Assistant to President/CEO Anthem Education (cont’d)

Coordinate with various staff for operational support activities of the unit; serve as a liaison between departments and operating units in the resolution of day-to-day administrative and operational problems

Receive and screen telephone calls and visitors for Executive.

Make arrangements for meetings, luncheons, and events and oversee as necessary. Arrange for the use of conference rooms or outside facilities as needed.

Order and organize appropriate materials for reference, distribution and/or filing and ensure that it is properly maintained.

Prepare any internal forms necessary to process check requests, invoices, overnight mail and/or special expense reports and secure proper approval for processing.

Provide support to other departments on an as needed basis.

04/07 - 01/09 - Office Manager/Executive Assistant

Disbrow Enterprises, Coral Springs, Florida

Worked closely with the President as his right hand assistant; handling all the day-to-day operations of running the office.

Accessed Internet to identify county bids to see if we met their criteria.

Processed payroll, coordinated vacation schedules and prepared travel arrangements.

Handled invoicing using QuickBooks; responsible for all of accounts receivables and accounts payables.

Coordinated the set-up and delivery of Turf Maintenance Machines to Golf Courses on a weekly basis, locations consisted of the South East United States and the Caribbean.

Responsible for correspondence, which consisted of letters, memos, proposals, county bids, and presentations.

04/06 – 04/07 - Administrative Assistant - City Furniture, Tamarac, Florida

Administrative Assistant to the Director of Real Estate & Development and Facilities

Responsible for coordinating the scheduled preventative maintenance and repair of showroom facilities for 14 City Furniture and Ashley Furniture Stores.

Created and distributed work orders as needed to selected vendors for specific work. Expedited work orders and following them thru to completion.

Responsible for maintenance of the WorkOrderama System used at City Furniture for creating work orders, updating orders to current status and creating reports as requested.

Budget preparation, monthly reports, correspondence, presentations, coding invoices for payment, inputting invoiced amounts onto budget worksheets.

04/06 – 04/07 - Administrative Assistant - City Furniture, Tamarac, Florida

Administrative Assistant to the Director of Real Estate & Development and Facilities (cont’d)

Prepared correspondence, contracts, proposals, request for quotes for14 City Furniture and Ashley Furniture Stores for Sr. Facilities Manager.

Supervised the Custodial Crew, which consisted of 5 personnel.

Prepared all documentation needed to obtain occupational and cafe licenses, prepare check request forms, coordinate travel arrangements, order office supplies and answered phones.

02/98 - 04/06 - Executive Assistant, Specialized Metals - Coral Springs, Florida

Executive Assistant to the President and Vice-President of Specialized Metals.

Responsible for office correspondence, letters, memos, proposals and organizational charts.

Coordinated travel arrangements, scheduled meetings, handled all expense reports.

Searched Internet to gain access to government programs to process contracts.

Managed all accounting functions, Accounts Payables and Receivables, reconciling monthly bank statements.

Created and maintained Excel spreadsheets for various projects. Expedited purchase orders, reconciled invoices and freight bills.

Maintained the company’s stockroom, as well as answer phones, distribute mail and file.

1980-1998 - Harris Corporation, Computer Systems Division Ft. Lauderdale, Florida

Sr. Executive Administrative Specialist

Executive Administrative Assistant to the Vice-President of Operations and the Director of Quality and Procurement.

Created and maintained excel spreadsheets for numerous projects, researched and updated monthly statistical reports.

Prepared all office correspondence and presentations. Processed over 100 employee's yearly appraisals.

Coordinated travel arrangements, typed expense reports, budget input, created purchase orders.

Maintained inter-departmental stockroom and trained all new clerical personnel in the Procurement Department.

REFERENCES AVAILABLE UPON REQUEST



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