Procurement Engineer

RAKESH OTURKAR

Email: ******.*******@*****.*** Mobile: +974-********/+91-982*******

CAREER SYNOPSIS

A graduate Mechanical Engineer & Management Professional with over 20 years of cross functional experience in Procurement, Materials Management & Vendor Development with an EPIC Contractors (Oil & Gas and Civil Construction), Valve Manufacturing and Automobile Industries.

Currently designated as Senior Procurement Engineer in Al Balagh Trading & Contracting Company WLL, Doha, Qatar. A well established EPIC contractor in Oil & Gas & Civil Construction.

PROFICIENCIES

Procurement

Pre-award procurement activities

Support estimation & tendering department by providing techno-commercial offers from approved manufacturers and vendors for effective bidding.

Technical & commercial review of quotations in co ordination with estimation & tendering

department.

Post-award procurement activities

Request for Quotation (RFQ) to the approved traders/vendors/manufacturers.

Technical Bid Evaluation in co-ordination with project personnel and engineering consultant.

Commercial Bid Evaluation of technically qualified vendors.

Preparation & submission of technical & commercial comparative analysis report to the

management for their review & approval. Followed by release of purchase order to the

successful vendor.

Follow up with vendors to get GA/as built drawings, written warranty if any, spare parts list, maintenance manual, ITP, test certificates, etc. and submit to client for approval.

Follow up with vendors to expedite on time delivery of material.

Preparation & periodic submission of procurement register and material tracking reports to the client & to the management.

Materials Management

Designing, proposing and implementing effective procurement schedules to meet quality & delivery requirements of the project.

Streamlining inventory procedures for effective inventory control & ensuring ready availability of materials to meet production schedules.

Fixing lead-time with vendors for minimum order level and batch quantity.

Vendor Development

Identification, selection & evaluation of appropriate vendors in terms of capacity, quality, cost and delivery and developing a dedicated and alternate vendor source for achieving cost effective purchases, optimisation of inventory and reduction in delivery time.

Periodic assessment, re-evaluation & continual Improvement of vendors based on Quality, Cost & Delivery.

Co-ordination with Engineering, QA/QC & Operations department on vendor related issues.

Logistics Management

Identification, assessment and selection of freight forwarder for the shipment of material.

Arranging chamberised shipping documents (CI, PL, COO, BL etc) from the vendor prior to arrival of material to the airport/seaport.

Assigning clearing agent for legalisation of shipping documents and clearance of material from airport/seaport and customs.

Getting exemption from customs duties wherever applicable.

Material Purview

All grades of ferrous and non-ferrous Pipes, Pipe Fittings, Flanges & Valves.

Mechanical static equipments like regenerator column, re-boiler, pressure vessel, heat exchanger, power generator, air compressor etc.

Electrical Power (HV, LV, MV) cables, Instrument cables, Fire & Gas cables, Telecom Cables etc.

Electrical items like generators, motors, pumps, lighting fixtures, lighting poles, junction boxes, cable trays, cable glands, cable lugs, earthing material etc.

Instrument items like pressure safety elements, transmitters, flow meters, temperature elements, field gauges, relief valves, analysers, tubing & fittings, restriction orifice plate etc.

Fire & Gas items like gas detectors, gas monitors, fire hydrants, fire hose reel & cabinets, fire extinguisher, eye wash etc.

High-grade alloy fasteners, gaskets, mechanical seals, spares of workshop machinery, cutting tools, consumables etc.

All grades & types of Structural Steel items.

Civil construction material like cement, sand, rebars, readymix concrete, backfill material, paving stones, road kerbs, garden kerbs, vehicle barriers, guide ways etc. & construction chemicals.

Architectural material like Doors & Windows (wooden, steel, aluminium), metal Ceilings (plain, acoustic),Tiles(floor, roof, wall), Carpet, Hand rails etc.

All items related to MEP work (switch boards, cables, light fittings, HVAC work, plumbing, drainage, fire fighting, fire alarm, CCTV, ACS, TELECOM, DATA, PAGA etc.)

COMPETENCIES

Project Procurement & Vendor Development.

Proficient Knowledge of Standards, Grades & Classes of materials.

Preparation of sub-contract agreements.

Ability to lead & guide a team of professionals of diverse experience & expertise.

Ability to coordinate with various functions within the organization as well with external agencies.

Analytical, Problem Solving, Negotiation & Communication Skills with ability to liaise at all levels.

Multi-Tasking, Self Motivated, Proactive, Goal-oriented and Accountable.

Time Management.

Decision Making Skills.

Disciplined & harmonious industrial relation.

ACHIEVEMENTS

Handled project procurement packages up to 60 million USD.

Made annual and bi annual supply contracts with the vendors for the supply of material to optimize price, quality and delivery time.

Developed strategic plan for commercial negotiation with the vendors to optimize cost savings.

Preparation & implementation of procurement procedure for effective and systematic functioning of procurement department.

Cost savings by 25% of total manufacturing cost by reducing weight of casting and chances of rejection from 3% to 1.2% by developing investment casting and die-casting vendors for valves and its components.

Allocation of man power based on competency level for optimized cost savings.

Independently handled external audits of clients like Qatar Petroleum, Ras Gas, Qatar Gas, Total, Oryx-GTL, Dolphin Energy etc.

Represented department for the preparation and documentation of Audit for ISO 9001:2000, ISO 14001 & OHSAS 18001 certification and API Spec Q1.

Received Kaizen awards for improvement in productivity.

WORK EXPERIENCE

1.PRESENT EMPLOYMENT

Duration : Jan’2018 to Till Date

Employer’s Name : Al Balagh Trading & Contracting Company WLL, Doha, Qatar

(ISO 9001:2015, ISO 14001:2015 & OHSAS 18001:2007 Certified)

Company Profile : A well-established & renowned EPIC contractor in Qatar in the

field of Oil & Gas & Civil Construction.

Designation : Sr. Procurement Engineer

Reporting to : Divisional Manager

Project Description:

1.EPIC for Replacement of Crude Oil Transfer Lines at Dukhan.

Client: Qatar Petroleum.

2.EPIC for Shelter in Place (SIP) Building at CSF, RLC.

Client: Qatar Petroleum.

Responsibilities:

Review of scope of procurement in contract.

Coordinate with engineering and project department to ensure that technical requirements are met.

Coordinate with projects & QA/QC to ensure that quality requirements are met.

Commercial negotiation and finalization of payment terms.

Carry out statistical tabulation of commercial comparison of received quotations.

Prepare procurement plan and expedite delivery for critical orders & ensure timely receipt of vendor documents.

Co-ordinate with logistic department for the shipment of material.

Periodic updates and submission of procurement status and progress reports.

Monitor Storage, distribution and reconciliation of the material.

2.PREVIOUS EMPLOYMENT

Duration : Jan’2011 to Nov’ 2017

Employer’s Name : Doha Petroleum Construction Company Ltd. (DOPET), Doha, Qatar (ISO 9001:2015, ISO 14001:2015 & OHSAS 18001:2007

Certified)

Company Profile : A well established & renowned EPIC contractor in Qatar in the field of

Oil & Gas, Petrochemical and Utilities, both onshore and offshore.

Designation : Lead Procurement Engineer

Reporting to : Manager-Procurement

Project Description:

1. EPIC for Liquid Sulphur Storage Tank at Ras Laffan. Client: Dolphin Energy.

2. EPIC for Integrated Oily System at Halul Island. Client: Qatar Petroleum.

3. EPIC for up-gradation of AC UPS units in NGL-3 at Mesaieed. Client: Qatar

Petroleum.

4. EPIC for replacement of flare tip at NFA platform. Client: Qatar Petroleum.

5. EPIC for Produced Water Treatment & Crude Oil Desalting Project at Halul.

Client: TOTAL E&P Qatar.

6. EPIC for NGL-3 AGRU 1 & 2 Regenerator and Associated Equipment

Client: Qatar Petroleum.

7. Multi-discipline projects under long term PCI contract with RasGas.

Material Purview

Ferrous and non-ferrous pipes, pipe fittings, flanges, valves, high-grade alloy fasteners, structural steel, etc.

Mechanical static equipments like regenerator column, re-boiler, pressure vessel, heat exchanger, power generator, air compressor etc.

Electrical Power (HV, LV, MV) cables, Instrument cables, Fire & Gas cables, Telecom Cables etc.

Electrical items like lighting fixtures, lighting poles, cable ladder & trays, junction boxes, distribution boards, power panels etc.

Instrument items like pressure safety elements, transmitters, mass flow meter, flow rotameter, temperature elements, thermowells, temperature gauges, thermal relief valves, pressure differential gauges, restriction orifice plate, fibre optic converter etc.

Fire & Gas items like heat & gas detectors, fire hydrants & fire hose box, fire extinguisher, eye wash, emergency control station etc.

Responsibilities

Review of scope of procurement in contract.

Receipt & review of material requisitions, clarification on queries (if any), preparation & floating of RFQs to approved vendors.

Coordinate with engineering and project department to ensure that technical requirements are met.

Commercial negotiation and finalization of payment terms, INCOTERMS, delivery time, liquidated damages, discount, warranty, insurance, freight, etc.

Carry out statistical tabulation of commercial comparison of received quotations, prepare techno-commercial statement and recommend vendor accordingly.

Preparation of file note to obtain approval from management for procurement.

Ensure timely receipt of vendor documents and drawings for detailed engineering.

Coordinate with projects & QA/QC to ensure that quality requirements are met.

Prepare procurement plan and expedite delivery for critical orders.

Co-ordinate with logistic coordinator for material shipment and local transport.

Co-ordinate with user department for planning deliveries to minimize the inventory.

Follow-up for on time delivery of material.

Periodic updates and submission of procurement status and progress reports.

2. PREVIOUS EMPLOYMENT

Duration : Aug’2008 to Sept’2010 (2 years 1 month)

Employer’s Name : Al Turki Enterprises LLC, Muscat, Oman

(Accreditation of ISO 9001:2000)

Company Profile : A well-established name in Oman as an EPIC contractor in the field of

Oil & Gas and Civil Construction.

Designation : Procurement Engineer

Reporting to : Sr. Manager-Procurement

Material Purview

Mainly looking after procurement of following items:

Ferrous and non-ferrous pipes, pipe fittings, flanges, pumps, valves, high-grade alloy fasteners, structural steel etc.

Civil construction material like cement, sand, rebars, concrete vehicle barriers, guide ways, construction chemicals etc.

Construction Equipments and Machinery.

Electrical Power (HV, LV, MV) Cables, Instrument Cables, Fire & Gas Cables, Telecom Cables etc.

Electrical items like lighting fixtures, lighting poles, cable ladder & trays, junction boxes, distribution boards, power panels etc.

Welding Electrodes, Cutting Tools, Lubricants, Industrial Gas Cylinders, Bearings, metallic gaskets, gasket sheets, mechanical seals and all types of Consumables.

Responsibilities:

Receive purchase requisitions from projects department along with project specifications, drawings, datasheets, certification & testing requirements etc.

Identify potential vendors and float enquiries in the form of RFQ (Request for Quotation) package.

Evaluate vendor quotations against the project requirements such as quantity, specifications, deviations etc. & propose for technical bid evaluation to the projects dept.

On recommendation by projects dept. after successful technical bid evaluation, prepare comparative analysis for the qualified vendors and do commercial negotiation with the vendors for payment terms, delivery terms, discounts etc. and process purchase order/sub-contract to the successful vendor.

Work within the established procedures to achieve a professional, ethical, reliable and cost effective total procurement service through market research, budget, and estimating evaluations.

Assist Procurement Manager in the implementation of procurement guidelines, policies & procedures.

Develop and implement sourcing strategies to obtain optimum solution in procurement.

Prepare and submit weekly procurement progress report & expediting report to the client & to the management.

Invite & discuss with vendor representatives regarding specifications, costs, inspection, and similar problems related to material, parts and equipment.

Maintain an updated vendor database that consists of reliable and trustworthy sources.

Ensure materials purchased are in line with the project specifications and industry practice.

3. PREVIOUS EMPLOYMENT

Duration : Jul’2006 to Jun’2008 (2 years)

Employer’s Name : Jash Engineering Ltd., Indore, MP, India

(ISO 9001:2000 Certified)

Company Profile : A renowned and well established organization with a manufacturing

capacity of 80 mm to 1200 mm size of knife edge gate valves.

Designation : Dy. Manager – Procurement & Vendor Development

Reporting to : Director-Technical

Material Purview

Mainly looking after development and procurement of following items:

Body and associated components of Knife edge gate valves of different materials like WCB, Stainless Steel, Cast Iron, Aluminium etc.

Tool room components like jigs, fixtures, gauges etc.

High-grade alloy fasteners & spares of workshop machinery.

Structural steel.

Cutting tools and consumables.

Responsibilities:

Identification, selection and development of suitable supply source for casting and machining of export oriented valve body and its components.

Coordinate with different departments in the plant e.g. marketing, materials, QA, R&D & manufacturing for obtaining necessary feedback & support on vendor related issues.

Work towards continual improvement on sourcing of material in terms of quality, cost & delivery.

Playing a pivotal role in managing the entire gamut of functions leading a team of 5 personnel and reporting to technical director of the company.

4. PREVIOUS EMPLOYMENT

Duration : Oct’1996 to Jun’2006 (9 years 8 months)

Employer’s Name : Gajra Gears Pvt. Ltd., Dewas, MP, India.

(An automobile transmission gear manufacturer & exporter)

(ISO/TS-16949, ISO-14001(EMS) & OHSAS-18001Certified)

Designation : Sr. Engineer – Procurement & Vendor Development

Reporting to : Sr. Manager - Procurement & Vendor Development

Material Purview

Mainly looking after development and procurement of following items:

Casting of export oriented differential casing and associated components of an automobile.

Export oriented differential gear assembly parts.

Tool room components like jigs, fixtures, toolings, gauges etc.

High-grade alloy fasteners & spares of workshop machinery.

Cutting tools and consumables.

Responsibilities:

Identification, selection and development of suitable supply source for export oriented automobile components, tool room components and breakdown machine components.

Development of suitable vendors for casting (by sand & investment casting methods) &

machining of export oriented gear box components.

Periodic assessment of vendors by quality audits for sustenance of quality and on time delivery.

Coordination with different agencies in the plant e.g. marketing, materials, QA, R&D, manufacturing for obtaining necessary feedback & support on vendor related issues.

Provide required technical support for up gradation of manufacturing processes & quality systems aiming at carrying out PPAPs effectively by the vendors for the existing parts as well as for new developments.

Approve PPAPs after due completion.

Addressing routine as well as Specific Quality Issues of the Vendors.

Work towards continual improvement of the vendor base in terms of quality, cost & delivery.

Handling vendor development activities with a team of 4 personnel; reporting to the Sr. Manager (V.D.) of the company.

5. PREVIOUS EMPLOYMENT

Duration : Nov’1993 to Sept’1996 (2 years 10 months)

Employer’s Name : S & H Gears Pvt. Ltd., (an automobile transmission gear manufacturer)

(Accreditation of ISO 9002:2000)

Dewas, MP, India

Designation : Jr. Engineer-Tool Room

Reporting to : Tool Room Manager

Material Purview

Mainly looking after manufacturing of following items:

Tooling, Jigs, Fixtures & Gauges.

Spares for plant machinery.

Responsibilities:

Supervision of tool room operations e.g. bar cutting, turning, milling, grinding and heat treatment.

Process planning and control activity.

Man power requirement analysis using multi-skill concept to minimize manpower.

ISO awareness training to workers.

Training to departmental personnel to carry out continuous improvement.

Cost reduction through optimum utilization of resources & capacity.

To get maximum production output with zero defect.

ACADEMIC CREDENTIALS

Degree in Mechanical Engineering from S.G.S.I.T.S., Indore, MP, India

MBA in Materials Management from PTU, India.

IT SKILLS

SAP (MM-Module), FOCUS, MS-Word/Excel/PowerPoint, Windows XP/8/10 Operating Systems

PERSONAL DETAILS

Date of Birth : 06th April 1973

Present Address : Abu-Hamur, Doha, Qatar

Permanent Address : 201- Manish Apartment, 55-Shakti Nagar, Indore, MP, India

Passport No. : S 2360012, Valid Till March 2028

Marital Status : Married

Mobile : +974-********

E –mail : ******.*******@*****.***

Skype : rakesh6473

LinkedIn : https://www.linkedin.com/in/rakesh-oturkar

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