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Executive Assistant Office

Henderson, Nevada, United States
August 23, 2018

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Ebony A. Granato

**** ***** *** ***** *********, NV 89052

Cell: 773-***-****

I have 17 years of administrative and office management experience. Highly motivated with the ability to execute complex projects from concept to completion, while performing daily administrative tasks necessary to maintain operations. Efficiently manage goals, quality standards, and timelines for multiple projects. Trustworthy, ethical, discreet, and committed to maintaining an efficient and positive work environment.

Centene Corporation Chicago, IL

Executive Assistant promoted to Supervisor of Administrative Support 2014-2018

●Organized and scheduled meetings, invoices, travel, expense reports, and calendar management for multiple senior staff management across multiple offices

●Performed, reviewed, and analyzed special projects and kept senior management properly informed

●Determined current trends and provide a report with recommendations to senior management for further action

●Provided support for not only Chicago office, but St. Louis, LA, and, Portland offices.

●Expertise in scheduling and maintaining multiple calendars and travel: coordinate meetings, interviews, appointments, events, and other activities.

●Managed, scheduled, coordinated office functions, and activities for entire office.

●Gathered information for board meetings, programs, events or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers, preparing materials and assisting with controlling event budget

●Organized office operations and procedures, oversaw construction and renovation projects

●Performed HR related duties and maintained HR forms: I-9, W-4 forms, new employee hire packages, benefits, assisted in employee hiring and exit process, and sourced resumes to select best qualified candidates and interviewed candidates to better assess qualifications and ascertain personality, personal character, and work ethic in order for managers to focus on the most desirable candidates.

●Managed relationships with vendors, service providers, and building managements to ensure that all items are invoiced and paid timely

●Responsible for organizing, prioritizing, and delegating tasks effectively to ensure that all administrative work is managed competently, and in accordance with the companies changing priorities and deadlines. Assessed department Administrative Assistants performances and provided needed training.

●Researched, created, launched, and ran a successful employee engagement program nationwide.

Blistex Inc. Oak Brook, IL

Executive Assistant 2007-2014

●Provided support to the President/COO, Vice-President, and the Sales division with a wide range of confidential and time-sensitive tasks, used discretion and tact.

●Scheduled and coordinated meetings, interviews, appointments, events and expense reports.

●Expertise in scheduling and maintaining multiple calendars and travel

●Supervised and developed two sales administrative support staff members

●Prepared, organized, and interacted with business customers and all levels of the company staff in a highly professional manner.

●Developed spreadsheets, graphs, and pie-charts for sales data presentations

●Composed and prepared correspondence

●Monitored and inputted expense budget detail

Molex Inc. Lisle, IL

Administrative Assistant IV 2003-2007

●Provided administrative support to management including calendar management, coordination of domestic and international travel, and preparation of expense reports

●Organized and coordinated internal and external meetings, social activities, and conferences

●Extracted data from SAP and BW databases, using initiative to decide on appropriate report/spreadsheet/database content, structure and format and interfacing with entities around the world to reconcile discrepancies

●Invoiced payment and processing

●Responsible for drafting memos, presentations, financial statements, and spreadsheets

●Conducted in-depth manufacturing data reports and compiled results for review by Management

●Created presentations and scheduled all executive-level meetings and travel.

Direct Systems Support (IBM Premier Business Partner) San Diego, California

Sales Assistant 2001- 2003

●Arranged meetings, conferences, conventions, and travel arrangements

●Processed sales orders and communicated reliable information to customers

●Monitored order status, expedited delivery and provided daily updated proof of delivery

●Tracked and maintained all client contracts

●Controlled inventory utilizing tracker database for accountability of product

●Served as liaison with freight companies


DeVry Institute of Technology, Chicago, Illinois

Bachelor of Science Degree in Business Administration

With a Concentration in Information Systems

Additional skills: MS Office (Windows, Excel, Word, PowerPoint, Outlook, and Access), Concur, Expedia, SAP, BW, and Cognos.

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