Executive Assistant Manager
Resume:
Michelle Kravanek
Tomball, Texas 77375
********@*****.***
Experience 09/02/2014 – 03/23/2018 – Hess Corporation
Senior Staff Associate – E&P Vice President &Controller
Sr. Staff Associate to Vice President Finance, Senior Finance Managers and Senior HR Internalist for Finance
Onboarding/Offboarding for new Finance contractors or employees
Manage the Finance 13th floor consisting of 90 employees and contractors
Coordinate yearly Finance Town Hall meetings
Prepare correspondence and presentations as needed
Prepare process flow charts
Maintain the Global Finance Org. Charts and headcount monthly for the VP
Create all Purchase Orders for invoicing
Prepare and submit monthly invoices for payment processing
Work directly with the Chairman of UK Pension Plan and Board of Trustees
Maintain monthly cash flow for UK Pension Plan
Manage both domestic and international travel, passports and Visas
Maintain VP and UK Pension Plan calendars
Maintain office supplies
10/2012 – 08/28/2014 Hess Corporation
Administration Lead/Project Coordinator – Assistant to Program Management Leads
Project Coordinator for Special Projects
Onboarding/Offboarding for new resources per the project plan
Manage project floor seating and overflow offices
Coordinate meeting logistics for workshops, training sessions, monthly & quarterly Steering Committee meetings
Prepare meeting minutes and distribute
Manage multiple calendars in outlook
Manage the resources management list of 200 plus within the project SharePoint site
Book travel arrangements and submit for proper Visas and Passports
Submit expenses using Concur
Manage 2 administrative staff
07/2004 – 06/2012 AIG SunAmerica Asset Management Corp.
Sr. Administrative Assistant/Legal Secretary - Assistant to Deputy General Counsel and Chief Compliance Officer
Legal Secretary for 2 attorneys and 2 paralegals for Mutual Funds.
Drafting and review of Board materials for VALIC board meetings
Maintain all Board of Directors files, including uploading on the Diligent website
Filing of registration statements with the SEC
Assist with proxy solicitations and all other legal and compliance matters as it pertains to mutual funds.
Assist with Quarterly Shareholder Meetings
Book travel arrangements
Maintain Deputy General Counsel calendar & appointments
Maintain Chief Compliance Officers calendar and travel
Prepare and submit expense reports through Concur
Maintain access database for legal filing system
Allocate and submit vendor invoices for approval
Order and maintain supplies
Submit maintenance request with property management
9/2001 – 10/2003 Metroplex Industries, Inc.
Executive Assistant to Chairman/CEO
Executive Assistant to the Chairman of an Engineering Consulting firm.
Reconciled and balanced CEO’s personal business banking accounts
Responsible for maintaining busy calendar which included several outside political committees and Board of Directors to which he belonged
Coordinated fundraising campaigns and events, including mass mailings
Booked all air travel, hotels, rental cars, and special functions for entire company and several clients
Planned and booked company parties and gatherings
Assisted the VP of Marketing by preparing brochures, presentations, coordinating booth designs and trade shows
Responsible for submitting renewals and new applications to various states so that the firm could continue to practice engineering in Texas and many other states plus the renewals for Texas HUB, TxDot, Metro, and various other certifications for business
Prepared job proposals and presentations to various clients such as City of Houston, Port of Houston, Chevron Texaco, etc.
Prepared New Hire offer letters
Maintained all confidential records and files for mergers and acquisitions
Ordered and stocked all office supplies and maintained all office equipment
10/1999 – 5/2001 Southern Floral Company
Executive Assistant
Executive Assistant to the CEO/President and CFO performing many administrative duties
Created/prepared company letters and memos
Booked travel arrangements (Domestic and International)
Prepared monthly sales reports
Created spreadsheets to track various logistical functions of the company
Attended weekly managers meetings and distribute minutes after each meeting
Assist controller with invoice data entry, weekly check runs and reconciling bank statements
Created presentations for monthly bank meetings, which included spreadsheets w/formulas with corresponding graphs and charts
Maintained records for company vehicles
Maintained all office equipment and supplies
Assisted HR manager with Bi-weekly payroll through ADP e-time system
Assembled New Hire Packets
Maintained HR Files
11/1997 – 10/1999 Boots & Coots Group
Administrative Assistant to Office Manager
Performed various tasks such as filing, typing letters, and ordering office supplies
Maintained schedule and appointments for office manager as well as a vendor database
Sat in on various managers meetings, took notes and then prepared and distributed as appropriate
Supported the investor relations manager by assisting in coordination of press releases, copying, and distributing to all investors and Board of Directors in a timely matter
10/1996 – 11/1997 GJR Investments
Corporate Legal Assistant
Hired as corporate receptionist then promoted to legal assistant for the corporate attorney.
Typed legal documents to be sent to the courts and formal letters
Conducted research on various cases as needed
Sat in on depositions and attending various hearings
Made travel arrangements
Maintained an accurate schedule of appointments
Screened all incoming phone calls and mail for the corporate attorney.
11/1992 - 02/1995 Angleton Ford & Coastal Toyota
Office Manager / Warranty Administrator
Office Manager for the Toyota dealership and warranty administrator for the Ford and Toyota dealerships.
Daily posting of service and parts receipts
Prepared contracts to be sent off to the lenders
Prepared title work for the courthouse
Reconciled bank statements monthly
Monthly sales reports
Prepared employees bi-weekly commissions and payroll
Prepared quarterly payroll taxes
Entered all warranty service work done and submitted to Toyota and Ford for dealerships reimbursement
Education 5/1988 Casey High School Casey, IL
High School Diploma
Skills Executive/Administrative Assistant / 25+ years’ experience
Strong attention to details
Work independently and well with others
MS Office 2010 - Word, Excel, PowerPoint, Access, Outlook, Lotus Notes
SharePoint
Diligent Board Books
SAP
Concur
Visio
State of Texas Notary Public
10 Key
Internet
Dictation
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