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Executive Assistant Manager

Location:
Tomball, Texas, 77375, United States
Posted:
August 23, 2018

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Resume:

Michelle Kravanek

***** ******** **.

Tomball, Texas 77375

713-***-****

ac6sbh@r.postjobfree.com

Experience 09/02/2014 – 03/23/2018 – Hess Corporation

Senior Staff Associate – E&P Vice President &Controller

Sr. Staff Associate to Vice President Finance, Senior Finance Managers and Senior HR Internalist for Finance

Onboarding/Offboarding for new Finance contractors or employees

Manage the Finance 13th floor consisting of 90 employees and contractors

Coordinate yearly Finance Town Hall meetings

Prepare correspondence and presentations as needed

Prepare process flow charts

Maintain the Global Finance Org. Charts and headcount monthly for the VP

Create all Purchase Orders for invoicing

Prepare and submit monthly invoices for payment processing

Work directly with the Chairman of UK Pension Plan and Board of Trustees

Maintain monthly cash flow for UK Pension Plan

Manage both domestic and international travel, passports and Visas

Maintain VP and UK Pension Plan calendars

Maintain office supplies

10/2012 – 08/28/2014 Hess Corporation

Administration Lead/Project Coordinator – Assistant to Program Management Leads

Project Coordinator for Special Projects

Onboarding/Offboarding for new resources per the project plan

Manage project floor seating and overflow offices

Coordinate meeting logistics for workshops, training sessions, monthly & quarterly Steering Committee meetings

Prepare meeting minutes and distribute

Manage multiple calendars in outlook

Manage the resources management list of 200 plus within the project SharePoint site

Book travel arrangements and submit for proper Visas and Passports

Submit expenses using Concur

Manage 2 administrative staff

07/2004 – 06/2012 AIG SunAmerica Asset Management Corp.

Sr. Administrative Assistant/Legal Secretary - Assistant to Deputy General Counsel and Chief Compliance Officer

Legal Secretary for 2 attorneys and 2 paralegals for Mutual Funds.

Drafting and review of Board materials for VALIC board meetings

Maintain all Board of Directors files, including uploading on the Diligent website

Filing of registration statements with the SEC

Assist with proxy solicitations and all other legal and compliance matters as it pertains to mutual funds.

Assist with Quarterly Shareholder Meetings

Book travel arrangements

Maintain Deputy General Counsel calendar & appointments

Maintain Chief Compliance Officers calendar and travel

Prepare and submit expense reports through Concur

Maintain access database for legal filing system

Allocate and submit vendor invoices for approval

Order and maintain supplies

Submit maintenance request with property management

9/2001 – 10/2003 Metroplex Industries, Inc.

Executive Assistant to Chairman/CEO

Executive Assistant to the Chairman of an Engineering Consulting firm.

Reconciled and balanced CEO’s personal business banking accounts

Responsible for maintaining busy calendar which included several outside political committees and Board of Directors to which he belonged

Coordinated fundraising campaigns and events, including mass mailings

Booked all air travel, hotels, rental cars, and special functions for entire company and several clients

Planned and booked company parties and gatherings

Assisted the VP of Marketing by preparing brochures, presentations, coordinating booth designs and trade shows

Responsible for submitting renewals and new applications to various states so that the firm could continue to practice engineering in Texas and many other states plus the renewals for Texas HUB, TxDot, Metro, and various other certifications for business

Prepared job proposals and presentations to various clients such as City of Houston, Port of Houston, Chevron Texaco, etc.

Prepared New Hire offer letters

Maintained all confidential records and files for mergers and acquisitions

Ordered and stocked all office supplies and maintained all office equipment

10/1999 – 5/2001 Southern Floral Company

Executive Assistant

Executive Assistant to the CEO/President and CFO performing many administrative duties

Created/prepared company letters and memos

Booked travel arrangements (Domestic and International)

Prepared monthly sales reports

Created spreadsheets to track various logistical functions of the company

Attended weekly managers meetings and distribute minutes after each meeting

Assist controller with invoice data entry, weekly check runs and reconciling bank statements

Created presentations for monthly bank meetings, which included spreadsheets w/formulas with corresponding graphs and charts

Maintained records for company vehicles

Maintained all office equipment and supplies

Assisted HR manager with Bi-weekly payroll through ADP e-time system

Assembled New Hire Packets

Maintained HR Files

11/1997 – 10/1999 Boots & Coots Group

Administrative Assistant to Office Manager

Performed various tasks such as filing, typing letters, and ordering office supplies

Maintained schedule and appointments for office manager as well as a vendor database

Sat in on various managers meetings, took notes and then prepared and distributed as appropriate

Supported the investor relations manager by assisting in coordination of press releases, copying, and distributing to all investors and Board of Directors in a timely matter

10/1996 – 11/1997 GJR Investments

Corporate Legal Assistant

Hired as corporate receptionist then promoted to legal assistant for the corporate attorney.

Typed legal documents to be sent to the courts and formal letters

Conducted research on various cases as needed

Sat in on depositions and attending various hearings

Made travel arrangements

Maintained an accurate schedule of appointments

Screened all incoming phone calls and mail for the corporate attorney.

11/1992 - 02/1995 Angleton Ford & Coastal Toyota

Office Manager / Warranty Administrator

Office Manager for the Toyota dealership and warranty administrator for the Ford and Toyota dealerships.

Daily posting of service and parts receipts

Prepared contracts to be sent off to the lenders

Prepared title work for the courthouse

Reconciled bank statements monthly

Monthly sales reports

Prepared employees bi-weekly commissions and payroll

Prepared quarterly payroll taxes

Entered all warranty service work done and submitted to Toyota and Ford for dealerships reimbursement

Education 5/1988 Casey High School Casey, IL

High School Diploma

Skills Executive/Administrative Assistant / 25+ years’ experience

Strong attention to details

Work independently and well with others

MS Office 2010 - Word, Excel, PowerPoint, Access, Outlook, Lotus Notes

SharePoint

Diligent Board Books

SAP

Concur

Visio

State of Texas Notary Public

10 Key

Internet

Dictation



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