Manager Management
Resume:
CURRICULUM VITAE
MARY-ANN GRACE CALLESEN
ac6s9n@r.postjobfree.com
Kookrus
Meyerton
1961
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EXPERTISE
PERSONAL DETAIL
Surname: Callesen
First Names: Mary-Ann Grace
Date of birth: 7 Julie 1978
ID Number: 780***-*******
Nationality:
Gender:
South African
Female
Civil Status: Married
Mother Tongue:
Other Languages:
Afrikaans
Engels
Health: Good
Dependants 2
Drivers Licence Own Vehicle – EC1 (Code 10)
Church: AGS
Criminal Record: None
COMPUTER LITERACY
E-mail: Microsoft Office Outlook
Internet: Explorer
Word Processing: MS Word
Spreadsheets: MS Excel
Other Computer Programs Syspro (Accounting software) Meat Matrix (Software System used by Feedlots and Abattoirs) NWK Mainframe
EGGsactly (Poultry Management Information System)
ERS Biometrics (Access control System)
IMS(Insident Management System)
COID – registration of Injury on duty
Safety Management
Logistics
Quality Management HR Management Environmental Management Teamwork
Stock Management Bio-Security Management
Debtors Creditors ERS – Overtime management
COID Management
HIRA Warehouse Management Administration Investigation Management Audits Time Management Farming Sales
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COURSES Comprehensive – Competition Law
Telephone Ethics
Steps to Excellence
First Aid Level 3
Safety Representative Course
Introduction to SAMTRAC
SAMTRAC
ISO 9001:2015 (understanding and implementation of Quality Management Systems – Module 1) done at SABS ISO 9001:2015 (3rd Party and Lead Auditing – Module2) done at SABS
RECORD OF EMPLOYMENT
Employer:
Period:
Job Title:
Duties:
Opti Agri (Opti Feeds)
1 May 2017 – 11 June 2018 (Husband relocated)
Administrative Officer – Quality and Safety
Human Resource Management
- See that all new employees sign contract
- Assist with HR related quires
- Handling of all necessary documents for medical aids and Pension or Provident fund.
Training Management:
- See to that all personnel are trained in specific jobs
- Arrange training courses with necessary affiliated training body’s Incident Management:
- Scheduling monthly incident meetings.
- Ensure that proper corrective action has been taken as well as preventive measurements has been put in place for all types of incidents.
- Prepare monthly reports on the incidents and Customer Complaints Safety Management:
- Scheduling of monthly safety meetings per business unit in Opti Agri
- Ensure that staff receive PPE annually and when neccacery
- Give feedback to the Occupational Health and Safety Committee regarding IOD and audit results
- Do quarterly safety audits (NOSA) to ensure that Opti Agri complies with statutory and regulatory requirements. Compile a report, send out to relevant Departments, ensure that corrective actions are taken.
- Schedule two-yearly Occupational Hygienist to conduct surveys at Opti Agri for occupational health and safety. Discuss in monthly safety meeting.
- Ensure that HIRA (Hazard Identification and Risk Assessments) is completed, signed and placed on file for all departments in Opti Agri.
(NOSA standard).
- Schedule annual safety induction and ensure that it is done for Opti Agri's personnel as well as visitors.
- Ensure that legal appointments are in place.
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- Check that the checklists are done by the main clerk in general, sign it off. Also check that the communication system sheets and inspections are done by the SHE reps and sign the documentation.
- Review safety manuals and schedule re-inform and train sessions,
- Compile Safety Files and sign off of Contractors Safety Files, when work is been done at site.
Administration of OHSACT (Occupational health and safety Act 85/1993). Handling and control of Occupational Injuries and Diseases Act
(Act 130 of 1993 (COID Act)) :
- Verify that WCL two, four and five are fully completed and uploaded onto COID as well as Annexure 1 and the doctor's bill. Place all documents on file.
- In case an article 24 injury occurs and an investigation is being done by the Department of labour, prepare and investigate together with Quality and Safety Manager as well as the inspector.
-
Management and control of ERS clock system and overtime:
- Control and manage overtime. Sent monthly reports out.
- Report any deviations on IMS and liaise with ERS
- Enter AWOL, Sick and IOD leave monthly on ERS.
- Monthly control & verify all leave forms back to the T&A reports with the supervisors / managers.
- If necessary, make shift changes on the ERS system or any other changes where and when needed.
- Do monthly recon : Payslips, "Posteleêr" & ERS active employee list. Quality Management:
- Assist Quality and Safety Manager to ensure that Quality Management System processes are implemented and maintained within Company. Report to
"top management" on QMS performance and where improvements are needed.
- by reviewing 17 QMS Manuals for Company all SOPs, Working Instructions, Records of each department, ensuring all personnel from each Department are informed and trained and records.
- by implementing, monitoring and evaluating Global GAP as well as KFC standards at Opti Chicks.
- to get all SOP's manuals, WI, Records for Opti Crush as well as Opti Chicks Boschpoort and Hatchery on standard and place on record.
- by doing job observations in order to ensure that all employees understand their tasks and are competent.
- to ensure that third party accreditations are obtained and maintained
(ISO 9001; ZA Certification for a Veterinary Institute; AFMA)
- by doing quarterly and annual audits to ensure a good working quality system and to ensure that the Company comply to all statutory and regulatory requirements.
- to review all procedures and work instructions annually with all responsible employees as well as their supervisors and managers.
- Scheduling of quarterly Management Review meetings for Opti Agri. Bio-Security Management
- see to that all Bio-Security Measures putt in place are kept in place, at all Opti Agri’s sites
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REFERENCES
Mrs. Kyla Brits
Manager: Quality and Safety
Mrs. Elmarie Brenkman
Manager: Finance and Administration
Mrs. Elsa Breytenbach
Contractor to Opti Agri (Pty) Ltd
Employer:
Period:
Job Title:
Duties:
REFERENCES
Opti Chicks (Pty) Ltd
1st of October 2015 until 30 April 2017
Warehouse Supervisor
Warehouse Management - procurement and receiving of inventory stock, consumables and services
The receiving and diluting of chemicals in bulk tanks. Maintaining of MSDS (Material Safety Data Sheet) on site Arrange of training as needed.
Issuing of stock & sales orders on Syspro System.
Stock control and stocktake, adhere to health and safety regulations and Bio-security measures.
The administration of HIRA in regards to safety working conditions. The management of HR Issues
Managing of ERS clock systems
Capturing of production data via EGGsactly System
Mr. Stefan van den Berg
Senior Accountant
Mr. Willie Benson
Farm Manager
Employer: NWK Boerdery Eiendoms Beperk
Period: 1st of July 2013 until 30th September 2015 Job Title: Senior Financial and Administrative Clerk
(Assistant to Accountant and Production Manager: Kalahari Beef) Duties: Obtaining Quotes and motivations due to purchases and expenses; Maintaining all purchases to insure it falls within budget; Obtaining approval of purchase orders and payments that falls in the regulations of company;
Generate of requisitions and purchase orders by hand or on Systems; Orchestrating sales transactions
Obtaining market prices for cattle and red meat
Obtaining slaughter contracts
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Issuing supply/sales contracts with suppliers
Obtaining FICA documentation and certificates
Importing of slaughter batch results on “Meat Matrix” system Creating settlement statements
Grading and classifying grade of carcass
Obtaining information regarding feed that was provided, cost of feed provided and quantity on hand
Contacting suppliers to follow up on outstanding products and documentation Supplying information with regards to animals that are ready for processing
Negotiating with suppliers on a daily basis to obtain prices for products and animals supplied
Contacting processors to implement slaughter facilitation Obtaining slaughter contracts before sending animals for processing Activation of debtors and creditors accounts and contacting holding company to obtain a means of insurance
Product control including acceptance, receiving and issuing of ordered stock Processing invoices from creditors and issuing reconciliation statements for payment of creditors
Insuring that interest is charged on overdue accounts on a monthly basis Reconciliation of debtor’s accounts and issuing debtor statements and follow up regarding payment of accounts in arrears.
Daily bank reconciliation, payments receipt from debtors Reasonable value calculating
REFERENCE
Creating audit trails to indicate all transactions have been processed Managing “GL” integrations to insure that systems are compatible and all information corresponds between the systems
Month end reports for financial statements of company Logistics Managements regarding transport from producer to processor. Mr. Micheal van Rooyen
Manager: NWK Boerdery
Employer: NWK Boerdery Eiendoms Beperk
Period: 3 September 2012 until 30 June 2013
Job Title: Financial and Administrative Clerk
Duties: Generate of requisitions and purchase orders by hand or on Systems; Obtaining Quotes and motivations due to purchases and expenses; Maintaining all purchases to insure it falls within budget; Obtaining approval of purchase orders and payments that falls in the regulations of company;
Issuing supply/sales contracts with suppliers
Obtaining FICA documentation and certificates
Contacting suppliers to follow up on outstanding products and documentation Activation of debtors and creditors accounts and contacting holding company to obtain a means of insurance
Product control including acceptance, receiving and issuing of ordered stock Processing invoices from creditors and issuing reconciliation statements for payment of creditors
Insuring that interest is charged on overdue accounts on a monthly basis CURRICULUM VITAE
MARY-ANN GRACE CALLESEN
ac6s9n@r.postjobfree.com
28 Captain Hindon Avenue
Kookrus
Meyerton
1961
28 Captain Hindon Avenue
Kookrus
Meyerton
1961
Page 6
Issuing debtor statements and follow up regarding payment of accounts in arrears’.
Reasonable value calculating
Maintenance of contract register
Creating audit trails to indicate all transactions have been processed Logistics Managements regarding transport from producer to processor. REFERENCE
Mr. Micheal van Rooyen
Manager: NWK Boerdery
Employer: NWK Logistics
Period: 16 April 2012 until 30 August 2012
Job Title: Admin Clerk
Duties:
REFERENCE
Log sheet control and encoding
Issuing of orders
Handling of cash float transactions
Creditor and debtor accounts and statements
Obtaining relevant permits with regards to transport over borders General administration
Assisting in managing logistic arrangements
Cost determination per vehicle
Licensing requirements of vehicles
Mr. Anton Jacobs
Manager: NWK Transport
Employer: NWK Limited
Period: 1 December 2010 until 23 September 2011
Job title: Debtor control clerk: Grain
Duties: Issuing of account statements and invoices Resolving queries with regards to outstanding account balances Analysing and explaining of accounts
Recovering of debt
Recapturing of invoices (credit) and interest charges Debtors
Payments after assets have been sold
General administrative tasks
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Employer:
Period:
NWK Limited
1 January 2007 until 30 November 2011
Job title: Senior Clerk: Handling and storage
Duties:
Employer:
Period:
Job title:
Duties:
Employer:
Period:
Job title:
Duties:
Employer:
Period:
Job title:
Logistic arrangements with regards to transport of produce Determining of location/transport differentials
Relocating products when supplier requests or dispatch point cannot assist Issuing of handling and transport instructions
Distributing information regarding rain fall reports and cultivation numbers Arrangement handling with buyers and loading depots General administrative tasks
Contacting buyers for confirmation regarding product volumes Issuing contracts for purchases by clients
Supplying clients with information regarding balances and quantities dispatched Issuing of silo and SAFEX certificates, both physical and electronic NWK Limited
1 January 2002 until 31 December 2006
Clerk – Grain
Issuing of handling and transport instructions
Cancellation of loading instructions
Distributing rainfall and cultivation numbers
General administrative tasks
Reports with regards to outstanding rail trucks and orders Supplying depots with all the required information regarding instructions Supplying buyers with summary of outstanding balances per instruction Issuing of silo and SAFEX certificates
Issuing of contracts for suppliers and buyers
Controlling product movements by contacting depots an buyers Determining whether product is under reservation before loading Logistics Management
NWK Limited
1 December 2000 until 31 December 2001
Receptionist
Receiving visitors at company
Assuring that visitors sign in and out
Preparing visitor cards for clients with appointments Contacting departments and informing them of visitors Assist both employees and visitors with possible queries Answer telephone
Assisting in typing of documents as requested by departments Filing of boardroom reservations
Control post and parcel delivery and insure that all is signed for General administrative duties.
Receiving and allocating mail and parcels
Control access
Typing minutes of meetings and Disciplinary Hearings NWK Limited
15 March 1999 until 30 November 2000
Clerk: Registration
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Duties:
REFERENCE
General administrative duties.
Receiving and allocating mail and parcels
Switchboard, Reception and Secretary
Managing NWK Company Vehicles
Managing the central Filing
Manager to co-workers
Mr. Jaco Botha
Manager: Grain
TERSIARY EDUCATION:
Current Qualification: Completed the First Year of Bachelor of Commerce (Generic) NQF7 Major in Business Management and Economics
Institution: UNISA (UNIVERSITY OF SOUTH AFRICA)
Study Units Passed: Commercial Law
Introduction to Economics and Management 1A
Introduction to Economics and Management 1B
Business Management 1A
Business Management 1B
Economics 1A
Economics 1B
Theoretical and Applied Ethics
Financial Principals, Concepts and Procedures 1A
Business Information Systems
Period: 2015
Qualification: National Diploma Business Management Subjects: Accounting, Sales Management, Computer Practice, Computerize Financial Systems, Business Management and Entrepreneurship
Institution: College Lichtenburg
Period: 1998
Qualification: National Certificate in Business Management (N6) Subjects: Computerize Financial Systems, Sales Management, Computer Practice, Business Management and Entrepreneurship
Institution: College Lichtenburg
Period: 1997
Qualification: National Certificate in Business Management (N5) Subjects: Financial Accounting, Sales Management, Computer Practice, Computerize Financial Systems, Business Management and Entrepreneurship Institution: College Lichtenburg
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Period: 1997
Qualification: National Certificate in Business Management (N4) Subjects: Financial Accounting, Business Communication, Computer Practice, Business Management and Entrepreneurship
Institution: College Lichtenburg
SECONDURY EDUCATION:
Year 1992 - 1996
School: High School Coligny
Highest Grade Passed: 12
Subjects: Afrikaans, English, Mathematics, Financial Accounting, Biology, Science HOBBIES & ACTIVITIES Grow up on farm, and love farming, gardening, fishing, hunting, music, watching movies, cooking, painting, spending time
with family and friends & reading
Attached are copies of the following:
a. SAMTRAC Certificate done at NOSA
b. Introduction to SAMTRAC Certificate done at NOSA c. ISO 9001:2015 (understanding and implementation of Quality Management Systems – Module 1) done at SABS
d. ISO 9001:2015 (3rd Party and Lead Auditing – Module2) done at SABS e. SHE Safety Representative Course
f. First Aid Level 3
g. First Aid Level 2
h. Introduction to the Incident Management System
i. Introduction to the Incident Management System Administration j. ERS
k. MS Excel Advance
l. National Diploma: Business management
m. National Certificates: Business management N6, N5 & N4 n. Senior Certificate
Contact this candidate