Resume

Sign in

Manager Management

Location:
Meyerton, Gauteng, South Africa
Posted:
August 26, 2018

Contact this candidate

Resume:

CURRICULUM VITAE

MARY-ANN GRACE CALLESEN

ac6s9n@r.postjobfree.com

** ******* ****** ******

Kookrus

Meyerton

1961

079-***-****

Page 1

EXPERTISE

PERSONAL DETAIL

Surname: Callesen

First Names: Mary-Ann Grace

Date of birth: 7 Julie 1978

ID Number: 780***-*******

Nationality:

Gender:

South African

Female

Civil Status: Married

Mother Tongue:

Other Languages:

Afrikaans

Engels

Health: Good

Dependants 2

Drivers Licence Own Vehicle – EC1 (Code 10)

Church: AGS

Criminal Record: None

COMPUTER LITERACY

E-mail: Microsoft Office Outlook

Internet: Explorer

Word Processing: MS Word

Spreadsheets: MS Excel

Other Computer Programs Syspro (Accounting software) Meat Matrix (Software System used by Feedlots and Abattoirs) NWK Mainframe

EGGsactly (Poultry Management Information System)

ERS Biometrics (Access control System)

IMS(Insident Management System)

COID – registration of Injury on duty

Safety Management

Logistics

Quality Management HR Management Environmental Management Teamwork

Stock Management Bio-Security Management

Debtors Creditors ERS – Overtime management

COID Management

HIRA Warehouse Management Administration Investigation Management Audits Time Management Farming Sales

Page 2

COURSES Comprehensive – Competition Law

Telephone Ethics

Steps to Excellence

First Aid Level 3

Safety Representative Course

Introduction to SAMTRAC

SAMTRAC

ISO 9001:2015 (understanding and implementation of Quality Management Systems – Module 1) done at SABS ISO 9001:2015 (3rd Party and Lead Auditing – Module2) done at SABS

RECORD OF EMPLOYMENT

Employer:

Period:

Job Title:

Duties:

Opti Agri (Opti Feeds)

1 May 2017 – 11 June 2018 (Husband relocated)

Administrative Officer – Quality and Safety

Human Resource Management

- See that all new employees sign contract

- Assist with HR related quires

- Handling of all necessary documents for medical aids and Pension or Provident fund.

Training Management:

- See to that all personnel are trained in specific jobs

- Arrange training courses with necessary affiliated training body’s Incident Management:

- Scheduling monthly incident meetings.

- Ensure that proper corrective action has been taken as well as preventive measurements has been put in place for all types of incidents.

- Prepare monthly reports on the incidents and Customer Complaints Safety Management:

- Scheduling of monthly safety meetings per business unit in Opti Agri

- Ensure that staff receive PPE annually and when neccacery

- Give feedback to the Occupational Health and Safety Committee regarding IOD and audit results

- Do quarterly safety audits (NOSA) to ensure that Opti Agri complies with statutory and regulatory requirements. Compile a report, send out to relevant Departments, ensure that corrective actions are taken.

- Schedule two-yearly Occupational Hygienist to conduct surveys at Opti Agri for occupational health and safety. Discuss in monthly safety meeting.

- Ensure that HIRA (Hazard Identification and Risk Assessments) is completed, signed and placed on file for all departments in Opti Agri.

(NOSA standard).

- Schedule annual safety induction and ensure that it is done for Opti Agri's personnel as well as visitors.

- Ensure that legal appointments are in place.

Page 3

- Check that the checklists are done by the main clerk in general, sign it off. Also check that the communication system sheets and inspections are done by the SHE reps and sign the documentation.

- Review safety manuals and schedule re-inform and train sessions,

- Compile Safety Files and sign off of Contractors Safety Files, when work is been done at site.

Administration of OHSACT (Occupational health and safety Act 85/1993). Handling and control of Occupational Injuries and Diseases Act

(Act 130 of 1993 (COID Act)) :

- Verify that WCL two, four and five are fully completed and uploaded onto COID as well as Annexure 1 and the doctor's bill. Place all documents on file.

- In case an article 24 injury occurs and an investigation is being done by the Department of labour, prepare and investigate together with Quality and Safety Manager as well as the inspector.

-

Management and control of ERS clock system and overtime:

- Control and manage overtime. Sent monthly reports out.

- Report any deviations on IMS and liaise with ERS

- Enter AWOL, Sick and IOD leave monthly on ERS.

- Monthly control & verify all leave forms back to the T&A reports with the supervisors / managers.

- If necessary, make shift changes on the ERS system or any other changes where and when needed.

- Do monthly recon : Payslips, "Posteleêr" & ERS active employee list. Quality Management:

- Assist Quality and Safety Manager to ensure that Quality Management System processes are implemented and maintained within Company. Report to

"top management" on QMS performance and where improvements are needed.

- by reviewing 17 QMS Manuals for Company all SOPs, Working Instructions, Records of each department, ensuring all personnel from each Department are informed and trained and records.

- by implementing, monitoring and evaluating Global GAP as well as KFC standards at Opti Chicks.

- to get all SOP's manuals, WI, Records for Opti Crush as well as Opti Chicks Boschpoort and Hatchery on standard and place on record.

- by doing job observations in order to ensure that all employees understand their tasks and are competent.

- to ensure that third party accreditations are obtained and maintained

(ISO 9001; ZA Certification for a Veterinary Institute; AFMA)

- by doing quarterly and annual audits to ensure a good working quality system and to ensure that the Company comply to all statutory and regulatory requirements.

- to review all procedures and work instructions annually with all responsible employees as well as their supervisors and managers.

- Scheduling of quarterly Management Review meetings for Opti Agri. Bio-Security Management

- see to that all Bio-Security Measures putt in place are kept in place, at all Opti Agri’s sites

Page 4

REFERENCES

Mrs. Kyla Brits

Manager: Quality and Safety

018-***-**** or 083-***-****

Mrs. Elmarie Brenkman

Manager: Finance and Administration

018-***-**** or 071-***-****

Mrs. Elsa Breytenbach

Contractor to Opti Agri (Pty) Ltd

064-***-****

Employer:

Period:

Job Title:

Duties:

REFERENCES

Opti Chicks (Pty) Ltd

1st of October 2015 until 30 April 2017

Warehouse Supervisor

Warehouse Management - procurement and receiving of inventory stock, consumables and services

The receiving and diluting of chemicals in bulk tanks. Maintaining of MSDS (Material Safety Data Sheet) on site Arrange of training as needed.

Issuing of stock & sales orders on Syspro System.

Stock control and stocktake, adhere to health and safety regulations and Bio-security measures.

The administration of HIRA in regards to safety working conditions. The management of HR Issues

Managing of ERS clock systems

Capturing of production data via EGGsactly System

Mr. Stefan van den Berg

Senior Accountant

018-***-**** or 083-***-****

Mr. Willie Benson

Farm Manager

072-***-****

Employer: NWK Boerdery Eiendoms Beperk

Period: 1st of July 2013 until 30th September 2015 Job Title: Senior Financial and Administrative Clerk

(Assistant to Accountant and Production Manager: Kalahari Beef) Duties: Obtaining Quotes and motivations due to purchases and expenses; Maintaining all purchases to insure it falls within budget; Obtaining approval of purchase orders and payments that falls in the regulations of company;

Generate of requisitions and purchase orders by hand or on Systems; Orchestrating sales transactions

Obtaining market prices for cattle and red meat

Obtaining slaughter contracts

Page 5

Issuing supply/sales contracts with suppliers

Obtaining FICA documentation and certificates

Importing of slaughter batch results on “Meat Matrix” system Creating settlement statements

Grading and classifying grade of carcass

Obtaining information regarding feed that was provided, cost of feed provided and quantity on hand

Contacting suppliers to follow up on outstanding products and documentation Supplying information with regards to animals that are ready for processing

Negotiating with suppliers on a daily basis to obtain prices for products and animals supplied

Contacting processors to implement slaughter facilitation Obtaining slaughter contracts before sending animals for processing Activation of debtors and creditors accounts and contacting holding company to obtain a means of insurance

Product control including acceptance, receiving and issuing of ordered stock Processing invoices from creditors and issuing reconciliation statements for payment of creditors

Insuring that interest is charged on overdue accounts on a monthly basis Reconciliation of debtor’s accounts and issuing debtor statements and follow up regarding payment of accounts in arrears.

Daily bank reconciliation, payments receipt from debtors Reasonable value calculating

REFERENCE

Creating audit trails to indicate all transactions have been processed Managing “GL” integrations to insure that systems are compatible and all information corresponds between the systems

Month end reports for financial statements of company Logistics Managements regarding transport from producer to processor. Mr. Micheal van Rooyen

Manager: NWK Boerdery

(018-***-****

Employer: NWK Boerdery Eiendoms Beperk

Period: 3 September 2012 until 30 June 2013

Job Title: Financial and Administrative Clerk

Duties: Generate of requisitions and purchase orders by hand or on Systems; Obtaining Quotes and motivations due to purchases and expenses; Maintaining all purchases to insure it falls within budget; Obtaining approval of purchase orders and payments that falls in the regulations of company;

Issuing supply/sales contracts with suppliers

Obtaining FICA documentation and certificates

Contacting suppliers to follow up on outstanding products and documentation Activation of debtors and creditors accounts and contacting holding company to obtain a means of insurance

Product control including acceptance, receiving and issuing of ordered stock Processing invoices from creditors and issuing reconciliation statements for payment of creditors

Insuring that interest is charged on overdue accounts on a monthly basis CURRICULUM VITAE

MARY-ANN GRACE CALLESEN

ac6s9n@r.postjobfree.com

28 Captain Hindon Avenue

Kookrus

Meyerton

1961

079-***-****

28 Captain Hindon Avenue

Kookrus

Meyerton

1961

Page 6

Issuing debtor statements and follow up regarding payment of accounts in arrears’.

Reasonable value calculating

Maintenance of contract register

Creating audit trails to indicate all transactions have been processed Logistics Managements regarding transport from producer to processor. REFERENCE

Mr. Micheal van Rooyen

Manager: NWK Boerdery

(018-***-****

Employer: NWK Logistics

Period: 16 April 2012 until 30 August 2012

Job Title: Admin Clerk

Duties:

REFERENCE

Log sheet control and encoding

Issuing of orders

Handling of cash float transactions

Creditor and debtor accounts and statements

Obtaining relevant permits with regards to transport over borders General administration

Assisting in managing logistic arrangements

Cost determination per vehicle

Licensing requirements of vehicles

Mr. Anton Jacobs

Manager: NWK Transport

(018-***-****

Employer: NWK Limited

Period: 1 December 2010 until 23 September 2011

Job title: Debtor control clerk: Grain

Duties: Issuing of account statements and invoices Resolving queries with regards to outstanding account balances Analysing and explaining of accounts

Recovering of debt

Recapturing of invoices (credit) and interest charges Debtors

Payments after assets have been sold

General administrative tasks

Page 7

Employer:

Period:

NWK Limited

1 January 2007 until 30 November 2011

Job title: Senior Clerk: Handling and storage

Duties:

Employer:

Period:

Job title:

Duties:

Employer:

Period:

Job title:

Duties:

Employer:

Period:

Job title:

Logistic arrangements with regards to transport of produce Determining of location/transport differentials

Relocating products when supplier requests or dispatch point cannot assist Issuing of handling and transport instructions

Distributing information regarding rain fall reports and cultivation numbers Arrangement handling with buyers and loading depots General administrative tasks

Contacting buyers for confirmation regarding product volumes Issuing contracts for purchases by clients

Supplying clients with information regarding balances and quantities dispatched Issuing of silo and SAFEX certificates, both physical and electronic NWK Limited

1 January 2002 until 31 December 2006

Clerk – Grain

Issuing of handling and transport instructions

Cancellation of loading instructions

Distributing rainfall and cultivation numbers

General administrative tasks

Reports with regards to outstanding rail trucks and orders Supplying depots with all the required information regarding instructions Supplying buyers with summary of outstanding balances per instruction Issuing of silo and SAFEX certificates

Issuing of contracts for suppliers and buyers

Controlling product movements by contacting depots an buyers Determining whether product is under reservation before loading Logistics Management

NWK Limited

1 December 2000 until 31 December 2001

Receptionist

Receiving visitors at company

Assuring that visitors sign in and out

Preparing visitor cards for clients with appointments Contacting departments and informing them of visitors Assist both employees and visitors with possible queries Answer telephone

Assisting in typing of documents as requested by departments Filing of boardroom reservations

Control post and parcel delivery and insure that all is signed for General administrative duties.

Receiving and allocating mail and parcels

Control access

Typing minutes of meetings and Disciplinary Hearings NWK Limited

15 March 1999 until 30 November 2000

Clerk: Registration

Page 8

Duties:

REFERENCE

General administrative duties.

Receiving and allocating mail and parcels

Switchboard, Reception and Secretary

Managing NWK Company Vehicles

Managing the central Filing

Manager to co-workers

Mr. Jaco Botha

Manager: Grain

(018-***-****

TERSIARY EDUCATION:

Current Qualification: Completed the First Year of Bachelor of Commerce (Generic) NQF7 Major in Business Management and Economics

Institution: UNISA (UNIVERSITY OF SOUTH AFRICA)

Study Units Passed: Commercial Law

Introduction to Economics and Management 1A

Introduction to Economics and Management 1B

Business Management 1A

Business Management 1B

Economics 1A

Economics 1B

Theoretical and Applied Ethics

Financial Principals, Concepts and Procedures 1A

Business Information Systems

Period: 2015

Qualification: National Diploma Business Management Subjects: Accounting, Sales Management, Computer Practice, Computerize Financial Systems, Business Management and Entrepreneurship

Institution: College Lichtenburg

Period: 1998

Qualification: National Certificate in Business Management (N6) Subjects: Computerize Financial Systems, Sales Management, Computer Practice, Business Management and Entrepreneurship

Institution: College Lichtenburg

Period: 1997

Qualification: National Certificate in Business Management (N5) Subjects: Financial Accounting, Sales Management, Computer Practice, Computerize Financial Systems, Business Management and Entrepreneurship Institution: College Lichtenburg

Page 9

Period: 1997

Qualification: National Certificate in Business Management (N4) Subjects: Financial Accounting, Business Communication, Computer Practice, Business Management and Entrepreneurship

Institution: College Lichtenburg

SECONDURY EDUCATION:

Year 1992 - 1996

School: High School Coligny

Highest Grade Passed: 12

Subjects: Afrikaans, English, Mathematics, Financial Accounting, Biology, Science HOBBIES & ACTIVITIES Grow up on farm, and love farming, gardening, fishing, hunting, music, watching movies, cooking, painting, spending time

with family and friends & reading

Attached are copies of the following:

a. SAMTRAC Certificate done at NOSA

b. Introduction to SAMTRAC Certificate done at NOSA c. ISO 9001:2015 (understanding and implementation of Quality Management Systems – Module 1) done at SABS

d. ISO 9001:2015 (3rd Party and Lead Auditing – Module2) done at SABS e. SHE Safety Representative Course

f. First Aid Level 3

g. First Aid Level 2

h. Introduction to the Incident Management System

i. Introduction to the Incident Management System Administration j. ERS

k. MS Excel Advance

l. National Diploma: Business management

m. National Certificates: Business management N6, N5 & N4 n. Senior Certificate



Contact this candidate