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Administrative Assistant Office

Location:
United States
Salary:
$55,000
Posted:
August 22, 2018

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Resume:

Elines Rodriguez

*** *** *******st Floor 201-***-****

Union City, NJ 07087 ac6ryv@r.postjobfree.com

EXPERIENCE:

**/** – Present UBS Financial Services Inc. Weehawken, NJ

Legal Administrative Assistant/Paralegal, Employment Law Unit

Provide direct support to senior attorneys accountable for employment law arbitration and litigation matters; including opening, gathering, organizing and summarizing information, drafting and distributing new case opening memos, document production and legal research.

Correspondence with outside counsel to assist in the production and creation of legal documents relevant to the E-discovery process and case development.

Draft and prepare basic legal documents for attorneys' review.

Manage aspects of the Records Retention requests for employment law matters including, drafting, distributing and confirm recipients are complying with the requests and the use of UBS corporate case management programs to update case information.

Provided support to Immigration attorney regarding all immigration matters which includes open and close matters in case management database system

Assisting with filing of visas including gathering and reviewing appropriate documents; copying and mailing packets to outside counsel.

Participated in the implementation of the E-Verify system regarding the I-9 Form.

Maintaining attorneys' calendars, scheduling conference calls and meetings; coordinating travel arrangement and prepare T&E reports.

Research and inform outside counsel regarding status on invoices.

General office work (including telephone coverage, typing, filing, faxing, copying, scanning, mail distribution, ordering supplies etc.).

12/02 – 06/07 Legal Administrative Assistant, Asset Recovery Unit/Puerto Rico Attorneys

Handling internal and external correspondence; creating, updating and organizing files; providing support and assistance to outside counsel (including document requests and disclosures, gathering information, etc.).

Maintaining ex-employee account receivables; updating information on EFL (Employee Forgivable Loan) files; locating Financial Advisories (FA’s) on Lexis Nexis and Autotrax; requesting budget summaries regarding FA’s; writing and distributing Due Diligence Memos to all necessary parties, including outside counsel.

Responsible for Regional Quarterly meeting coordination/logistics; creating/distributing documentation for meeting;

Maintaining attorneys' calendars, scheduling conference calls; coordinating travel arrangement and prepare T&E reports.

General office work (including telephone coverage, typing, filing, faxing, copying, scanning, mail distribution, ordering supplies etc.).

01/02 – 12/02 NETWORK TEMPS INC. (UBS PaineWebber, Inc.) Weehawken, NJ

Legal Administrative Assistant/Paralegal

Subpoenas, Levy & Garnishment Group. Duties included reviewing and responding to subpoenas; identifying responsive accounts; contacting attorneys regarding subpoenas; creating responsive documents; general office work (including typing, filing, faxing, copying, scanning, mail distribution etc.).

Early Dispute Resolution Group. Duties included preparing letters to clients and opposing counsel; compiling preliminary case information (such as client accounts, broker records and financial data); and preparing case files for closing, general office work (including telephone coverage, typing, filing, faxing, copying, mail distribution, ordering supplies etc.).

Litigation Dept. Duties included typing correspondence, motions, and certifications; creating, updating and organizing files; mail distribution; maintaining attorneys calendars; coordinating travel arrangement and preparing travel & expense reports; general office work (including telephone coverage, typing, filing, faxing, copying, scanning, mail distribution, ordering supplies etc.).

SKILLS: MS Office (including Word, Excel, PowerPoint, Outlook, Access); Atlas, E-Discovery; EZTravel; MyExpenses; Certified Public Notary; Fluent in Spanish.

EDUCATION: FAIRLEIGH DICKINSON UNIVERSITY Hackensack, NJ

Certificate: Paralegal Studies Program (2013)

American Bar Association Accreditation



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