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Manager Office

Houston, Texas, United States
August 22, 2018

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Houston, TX *****



Efficient and organized Office management; Basic SAP; SAP Concur Expense Management; inventory control; billing statements and contracts; maintained databases and files for licenses, building codes, vendor invoices and contractor work for new tenants; employee supervision; payroll and timekeeping; implementation of corporate / department policies and instruction manuals; travel arrangements; calendar maintenance; administrative and clerical knowledge; complete comprehension and expression of the English language; decision maker; problem solver - tenant relations and customer service; over 20 years of administrative or executive experience in office environment, intermediate experience in Microsoft Office; Current Notary Public.

2/2017 – PRESENT C&J Energy Services Houston, TX

Fleet Administrator for Oil & Gas Service Company

Reconciliation of Fleet Department credit card expenses monthly (Concur and Comdata Systems). Upgraded spreadsheets for more efficient processing and management of expenses to ensure they are completed on time.

Manage the WEX Fuel Card distribution process to ensure that all drivers receive their cards in timely manner.

Oversee the department’s supply inventory and office procedures so the team can handle their duties efficiently.

5/2013 – 2/2017 C&J Energy Services Houston, TX

Front Desk Receptionist for Oil and Gas Service Company

Courteous and professional greeting of guests and answering phones for most of the company’s locations.

Answered customer questions by actively listening and forwarding callers or resolving issues which assisted the Human Resource and Accounting Departments

Upkeep of phone extension lists and reports by obtaining information from all relevant sources for the optimal running of reception desk.

Developed and maintain a Reception Manual, which has been used as a teaching aid for other administrative assistants covering for Reception.

Monitored and assessed information in order to keep reception running smoothly.

1/2013 – 5/2013 Expert Staffing Houston, TX

Reception / Office Services for Staffing Agency

Assignments with companies in the Energy Corridor in which the duties included reception and the re-organizing and completion of the file room in three weeks in lieu of the original six week assignment.

While working at Expert, assisted in W-9 upgrades for agency and re-organized filing system enabling them to be more efficient.

Assisted with reception and performed other office management duties.

Researched and negotiated cost efficient contracts.



11/1 - 11/28/2012 Aerotek Houston, TX

Administrative Assistant for Tree Farm

Assigned to work with TreeTown USA in Glen Flora, TX

11/2011 – 1/2012 The Daniel Group Sealy, TX

Receptionist / Office Services for Food Distributor

Worked with Blencor, performing the Reception duties of answering phones and greeting guests.

Responsible for Post Office errands, mail sorting and distribution

Implemented and maintained Package Log for company

Upgraded and maintained Certificates of Insurance spreadsheet.

Assisted Human Resource Department with orientation and creation of picture ID badges for new employees.

11/2008 – 10/2010 Boies, Schiller & Flexner New York, NY

Receptionist / Office Services for Law Firm

Reception duties included courteous and professional answering of multi-line phones and greeting of guests,

Responsible for manual and electronic conference room reservations

Ordered food and beverages for scheduled meetings and assisted with set up

Clean up of rooms to pre-meeting condition.

Provided assistance to Admins and Attorneys as needed. i.e., help with documents, mailings, car service.

PRIOR TO 2010 Other Work Experience New York, NY

Real Estate / Insurance / Architectural / Construction

Office Manager for architectural design firm

Assistant Property and Office Manager for Macklowe Properties. Worked closely with building and property managers in residential and commercial sectors in their Manhattan East Side properties.

Worked with WH Charney as Assistant Property Manager for their commercial properties.

Administrative Assistant at Willis N.A. Worked with Account Executives who managed NYC School Authority construction projects, NYC Transit Authority construction projects and other insurance companies. Instituted and maintained updated filing system for the group and instituted a program between DMV Willis for the company’s vehicle logistics.

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