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Administrative & Accounting Assistant

Location:
Calgary, Alberta, Canada
Posted:
August 22, 2018

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Resume:

ZACARIAS CAYETANO

Calgary, AB Mobile :403-***-**** Email: ac6rso@r.postjobfree.com

PROFILE:

Administrative/Accounting Professional with a track record of providing comprehensive support in office administration, bookkeeping, and client service roles; Strong skills in MS Office Suite, accounting, technical and client management software; And, ability to build positive relationships with stakeholders, in all levels of organization and diverse backgrounds

SKILLS & ABILITIES:

•Progressive and comprehensive experience in Office Administration

•Experience in Accounts Payable processing, simple Bookkeeping and Project Management

• Operation of QuickBooks and Xero accounting system, Shoeboxed, Asana, Harvest, Dropbox, Insightly, UFile and Tax Cycle software

•Utilization of MS Office Word, Excel, PowerPoint & Outlook including Google Applications

•Dynamic, detailed-oriented, and deadline-driven with strong organizational skills

•Ability to work independently and in a team environment

•Customer-focused, communicate effectively, with strong work ethics

EMPLOYMENT HISTORY:

Administrative & Accounting Assistant November 2016 to present

Chrysalis Accounting Solutions Calgary, AB

Welcome visitors or clients and handle staff/ senior manager's requests

Attend to various types of correspondence via email, phone and in person

Provide support in document search, photocopying/scanning, mailings, courier and fax

On boarding of new hires and coordinate company policies and procedures

Process consent forms and assignment and monitoring of tasks or projects

Set up and conclusion of client's CRA's accounts and filing of WCB and GST remittances

Route appointments, support in events, presentations, meetings and travel arrangements

Reporting /statistical compilation and sustenance of clients' and service providers' data

Build forms and process applications, proposals, memos and letters

Order office supplies including vendor management and coordination of equipment repair

Participate in resolving operational issues or concerns

Collate, review and match bills against purchase orders and packing slips

Present for review and encode bills into accounting system

Submit for approval, assists in check runs, pay/mail and post bill payments

File maintenance of various bills and statements and update vendors/clients information

Month-end reconciliation of accounts payable balances and resolve discrepancies

Receive service orders, invoicing and posting of accounting services

Produce Accounts Receivable reports and convey outstanding invoices to overdue clients

Accept, post and deposit checks, credit cards, and e-transfer payments from clients

Assignment of tax, accounting and bookkeeping tasks to project leads

Provide back-up in simple bookkeeping and tax preparation

Participate in resolving operational issues or concerns and handle ad-hoc requests

Administrative Assistant September 2010 - April 2015

IHS Global Canada Limited – Calgary, AB

•Supported groups' and clients' meetings, training events, and travel arrangements

•Sustained group office supplies and coordination of equipment repair work

•Detailed data entry of clients' service orders

•Disseminated tasks and schedules to various project leaders

•Updated clients' database and organized venture calendar management

•Managed phone, email and letter correspondence from clients, staff and government

•Created mineral land schedules using Alberta Energy Regulatory compliance directives

•Drafted results of land data and submitted outcome to Project Managers for review

•Extracted Land information from public sources and technical software

•Produced project reports for group deliberation and maintenance of special projects

Accounts Payable Clerk July 2008 - September 2010

Bridge Brand Foods Inc. - Calgary, AB

•Set up vendors' account and filing of bills and statements

•Received, reviewed and matched vendor bills daily

•Assembled and forwarded bills for approval to appropriate department managers

•Data-entry of bills and vendor payments

•Processed vendor cheque runs and mail to suppliers

•Production of Accounts Payable reports and submit to managers for review

•Reconciled Accounts Payable ledgers at month-end

•Responded to vendors’ inquiries to resolve billing discrepancies

•Handled ad-hoc requests from AP supervisor and Controller

EDUCATION & PROFESSIONAL DEVELOPMENT:

Reeves College, Calgary - AB August 2009

•Diploma in Accounting & Payroll Administration

National College of Business & Arts - Philippines

•Degree in Business Management - IQAS Canada Certified



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